Brother MFC 8420 User Manual

							SETUP SEND   6 - 1
6
How to Fax
You can send f axes from the ADF (Aut omatic Document Feeder) or 
from the scanner glass.
Enter Fax mode
Before sending faxes, make sure   (Fax) is illuminated in 
green. If not,  press   (
Fax) to ent er Fax mode. The default 
setting is Fax.
Faxing from the automatic document feeder (ADF)
The ADF can hold up to 50 pages and feeds each sheet individually. 
Use standard (20 lb or 75 g/m2) paper and always fan the pages 
before putting them in the ADF.
■Make sure originals written with ink are completely dry.
■The originals to be faxed must be from 5.8 to 8.5 inches wide and 
5.8 to 14 inches long.
Setup Send
DO NO T use paper that  is curled,  wrinkled, f olded, ripped, 
st apled, paper clipped,  pasted or taped.
DO NO T use cardboard,  newspaper or fabric. (To fax this kind 
of original, see Faxing from the scanner glass on page 6-3.)
 
						

							6 - 2   SETUP SEND
Fa xing from the  A DF
1If it is not illuminated in 
green, press   
(
Fax). Pull out  the ADF 
Document Support 
Extension.
2Unfold the ADF 
Document Output 
Support Flap.
3Fan the pages well and 
stagger them at an angle. Make sure you put the originals face 
up, top edge first in t he ADF until you feel t hem touch the feed 
roller. 
4Adjust the paper guides to fit the width of your originals.
5Dial the fax number.
Press 
Start. The MFC starts scanning the f irst page.
ADF Document 
Support Extension
ADF 
Document 
Output 
Support  
Flap
 Document  Support 
The originals are
Face Up
in the ADF
 
						

							SETUP SEND   6 - 3
Faxing from the scanner glass
You can use the scanner glass to fax pages of a book or one page 
at a time. The originals can be up to let ter, A4 or legal size (8.5 inches 
to 14 inches). To cancel,  press 
Stop/Exit.
1I f it is not  i lluminated i n green, press   (Fax). Lift the document cover.
2Using the document guidelines on the left , center the original 
f ace down on the scanner glass.
3Close the document cover.
4Dial t he fax number.
Press 
Start. 
The MFC starts scanning the first page.
5To send a single page, press 2 (or 
press 
Start again). The MFC st arts 
sending the original.
—OR—
To send more than one page, press 
1 and go t o Step 6.
6Place the next page on the 
scanner glass.
Press 
Set. 
The MFC starts scanning. (Repeat 
Steps 5 and 6 for each additional 
page.) 
I f the original is a book or is thick, do not slam the cover or press 
on it.
■If the memory is full and you are faxing a single page, it will 
be sent  in real time.
■If you need to cancel before the fax is sent, press 
Stop/Exit.
The originals are 
Face Down on the 
Scanner Glass
Document 
Guidelines
Flatbed Fax:
Next Page?
▼1.Yes▲2.No(Send)
Select ▲▼ & Set
Flatbed Fax:
Set Next Page
Then Press Set
 
						

							6 - 4   SETUP SEND
Faxing legal size originals from the scanner glass
When originals are legal size, you need to set the Glass Fax Size t o 
Legal.  If you do not, the bottom portion of the faxes will be missing.
1If it is not illuminated in green, press   (Fax).
2Press Menu, 2, 2, 0.
3Press   or   to select Legal.
Press 
Set.
4Press Stop/Exit.
Out of Memory message
If you get an Out of Memory message while scanning the first page 
of a fax, press 
Stop/Exit t o cancel the scan. If you get an Out of 
Memory message while scanning a subsequent page, you will have 
the option t o press 
Start t o send the pages scanned so far, or to 
press 
Stop/Exit to cancel the operation.
Manual transmission
Manual transmission let s you hear the dialing,  ringing and 
fax-receiving t ones while sending a fax.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in t he ADF, or face down on the scanner glass.
2Pick up the handset of  the external phone and listen for a dial 
tone.
—OR—
Press 
Hook and listen for a dial tone.
3On the ext ernal phone, dial the fax number you want to call.  If  
you pressed 
Hook, dial using the MFC dial pad.
4When you hear the fax tone, 
press 
Start.
I f  you are usi ng the ADF,  go to St ep 6.
If you are using t he scanner glass, 
go to Step 5.
5Press 1 t o send a fax.
6If you picked up the handset of the external phone, replace it.
Send or Receive?
▲1.Send▼2.Receive
Select ▲▼ & Set
 
						

							SETUP SEND   6 - 5
Automatic transmission
This is the easiest way to send a fax.
1I f it is not illuminated in green, press   (Fa x). Place t he 
original f ace up in the ADF,  or face down on the scanner glass.
2Enter the fax number using t he dial pad, One-Touch, 
Speed-Dial or Search.
(See One-Touch Dialing on page 7-5 and Speed-Dialing on 
page 7-6.)
3Press Start.
4I f you are using the scanner glass, press 2 or Start.
Sending a fax at the end of a conversation
At the end of a conversation you can send a fax t o the other part y 
before you bot h hang up.
1Ask the other party to wait  for fax tones (beeps) and then to 
press 
Start before hanging up.
2I f it is not illuminated in green, press   (Fa x). Place t he 
original f ace up in the ADF,  or face down on the scanner glass.
Press 
Start.
The LCD shows: 
3Press 1 to send the fax.
4Replace the external handset.
You must not pick up the handset of the external phone or press 
Hook to listen for a dial tone.
Send or Receive?
▲1.Send▼2.Receive
Select ▲▼ & Set
 
						

							6 - 6   SETUP SEND
Basic sending operations
Sending faxes using multiple settings
When you send a fax you can choose any combination of these 
settings:  cover page,  contrast, resolution, overseas mode, delayed 
fax timer, polling transmission or real time transmission. After each 
setting is accepted, the LCD will ask if you want to enter more 
settings: 
Press 
1 to select more settings. The 
LCD will return to the Setup Send 
menu.
—OR—
Press 
2 if you have finished choosing 
settings and go to the next  step.
Contrast
If  your original is very li ght or v ery dark,  you may want to set t he contras t.
Use Light to make the fax darker. 
Use Dark to make the fax lighter.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in t he ADF, or face down on the scanner glass.
2Press Menu, 2, 2, 1.
3Press   or   to select Auto, 
Light or Dark.
Press 
Set.
4Press 1 if you want  to choose more 
settings and the LCD will return to the Setup Send menu.
—OR—
Press 
2 if you have finished choosing sett ings for this page, and 
then go to Step 5.
5Enter a fax number.
22.Setup Send
Other Settings?
▲1.Yes▼2.No
Select ▲▼ & Set
22.Setup Send
1.Contrast
▲Auto▼Light
Select ▲▼ & Set
 
						

							SETUP SEND   6 - 7
6Press Start to send the fax from the ADF.
The MFC starts scanning the first page.
I f you are using the scanner glass, go to Step 7.
7To send a single page, press 2 (or press Start again).
The MFC starts sending the original.
—OR—
To send more than one page, press 
1 and go t o Step 8.
8Place the next page on the scanner glass.
Press 
Set.
The MFC starts scanning and returns to Step 7. (Repeat Step 7 
and 8 for each additional page).
Fax Reso lution
When you have an original in the ADF or on t he scanner glass you 
can use the 
Resolution key to change the setting temporarily (for 
this f ax only).  If it is not illuminated in green, press   (
Fa x). 
Press 
Resolution repeatedly until the LCD shows the set ting you 
want .
—OR—
You can change the default setting.
1I f it is not illuminated in green, press   (Fa x). 
2Press Menu, 2, 2, 2.
3Press   or   to select the 
resolution you want. 
Press 
Set.
4Press Stop/Exit.
Standard:Suitable for most typed originals.
Fine:Good for small print and transmits a lit tle slower than 
Standard resolution. 
S.Fine:Good for small print or artwork and transmits slower 
than Fine resolution.
Photo:Use when the original has varying shades of gray. 
This has the slowest transmission time.
22.Setup Send
2.Fax Resolution
▲Standard▼Fine
Select ▲▼ & Set
 
						

							6 - 8   SETUP SEND
Manual and automatic fax Redial
If you are sending a fax manually and the line is busy,  press 
Redial/Pause, and then press Start to try again. If you want to 
make a second call t o the last number dialed,  you can save time by 
pressing 
Redial/Pause and Start.
Redial/Pause only works if you dialed f rom the control panel.
If you are sending a fax automatically and the line is busy, the MFC 
will automatically redial one time after five minutes.
 
						

							SETUP SEND   6 - 9
Dual Access 
You can dial a number, and begin scanning the f ax into memory—
even when the MFC is receiving, sending or printing a fax from 
memory.  The LCD shows the new job number.
1I f it is not illuminated in green, press   (Fa x). Place t he 
original f ace up in the ADF,  or face down on the scanner glass.
2Enter the fax number.
3Press Start to send the fax.
The MFC starts scanning the first page and the LCD shows the 
job number (#XXX) of the fax. You can repeat Steps 1 to 3 for 
t he next fax.
—OR—
I f you are using the scanner glass, go to Step 5.
4To send a single page,
press 
2 (or press Start again).
The MFC starts sending the 
original.
—OR—
To send more than one page, 
press 
1 and go to Step 5.
5Place the next page on the 
scanner glass. Press 
Set.
The MFC starts scanning, and 
t hen returns to Step 4. (Repeat 
Steps 4 and 5 for each additional 
page). To send the next  fax, go to Step 1.
I f you get a Out Of Memory message while scanning the first 
page of a fax, press 
Stop/Exit to cancel scanning. If you get a 
Out Of Memory message while scanning a subsequent page,  
you can press 
Start to send the pages scanned so far, or press 
Stop/Exit to cancel the operat ion.
Flatbed Fax:
Next Page?
▲1.Yes▼2.No(Send)
Select ▲▼ & Set
Flatbed Fax:
Set Next Page
Then Press Set
 
						

							6 - 10   SETUP SEND
Real Time Transmission
When you are sending a fax, the MFC will scan the originals into the 
memory before sending. Then, as soon as the phone line is free, the 
MFC will start dialing and sending.
If the memory becomes full, the MFC will send t he original in real 
time (even if Real Time TX is set to Off).
Sometimes, you may want to send an important original immediately, 
without wait ing for memory transmission.  You can set Real Time 
TX to On for all originals or for the next fax only.
If you want to fax mult iple pages, use ADF.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in t he ADF, or face down on the scanner glass.
2Press Menu, 2, 2, 5.
3To change the default setting, 
press   or   to select On (or 
Off).
Press 
Set. 
Go to Step 5.
—OR—
For the next f ax t ransmission only, press   or   to select 
Next Fax Only.
Press 
Set.
4Press   or   to select Next Fax:On (or Next 
Fax:Off).
Press 
Set.
5Press 1 if you want to choose more settings and the LCD will 
return to the Setup Send menu.
—OR—
Press 
2 if you have finished choosing sett ings for this page, and 
then go to Step 6.
6Enter the f ax number.
7Press Start to send the fax.
In Real Time Transmission using the scanner glass, the auto 
redial funct ion doesnt work.
22.Setup Send
5.Real Time TX
▲Next Fax Only▼On
Select ▲▼ & Set