Brother MFC 8420 User Manual
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USING BROTHER PC-FAX SOFTWARE 17 - 17 3Select Brot her PC-FAX as your printer, and t hen click OK. The FAX Sending dialog box will appear: 4I n the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all t he ent ries. 5To send a Cover Page and note, click the Cover Page On check box. 6When you are ready t o send your f ax, click the Send icon. 7I f you wish t o cancel t he fax, click t he Cancel icon. You can also click t he icon to create or edit a cover page.
17 - 18 USING BROTHER PC-FAX SOFTWARE Setting up PC-FAX receiving (Windows® 95/98/98SE/Me/2000 Professional and Windows NT ® WS 4.0 only) Running PC-FAX Receiving From the St art menu, select Programs, Brot her, Brot her M FL- Pro Su ite and then select ‘PC-FAX Receiving’. The PC-FAX icon will appear on your PC Task bar for this Windows ® session. Setting up your PC 1Right-click the PC-FAX icon on your PC Task Bar, and then click PC-Fax RX Setup. 2The PC-Fax RX Setup dialog box will appear: 3In Ring Delay, select the number of rings before you want your PC to answer Incoming calls. 4In Save fi le to, use the Browse button if you want to change the path where PC-FAX files will be saved.s 5In File Forma t, select .tif or .max for the format the received document will be saved in. The default format is .tif. 6If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path. 7To load PC FAX receiving aut omatically when you st art up Windows®, select the Add to Startup folder check box.
USING BROTHER PC-FAX SOFTWARE 17 - 19 Viewing new PC-FAX messages Each time you start to receive a PC-FAX, the icon will flash blue and red. O nce the fax has been received the icon will remain red. The red icon will change to green once the received fax has been received. 1Run PaperPort. 2O pen the Fax Received f older. 3Double-click any of the new faxes to open and view them. The t it le of your unread PC message will be the date and time until you assign a file name. For example “Fax 2-20-2002 16: 40:21.tif”
17 - 20 USING BROTHER PC-FAX SOFTWARE Receiving a fax into the PC (Windows ® XP only) How to receive a fax automatically Before you can start receiving faxes, please install the appropriate Windows XP driver (Windows XP I n-box driver or Brot her Windows XP driver). Aft er the driver is installed, refer to the following information to conf igure your Windows XP PC for Fax receiving. 1To activate Faxing receiving, click Set up faxing in t he Pr in ter Tasks menu. 2The FAX services will be installed on your PC. 3A Fax icon will then appear in the Printers and Faxes folder. If the Fax icon does not appear, click Install a local fax printer in the Printer tasks menu.
USING BROTHER PC-FAX SOFTWARE 17 - 21 4Select the Start, All Programs, Accessories, Communications, Fax, Fax Console. I f you have not configured your fax connection, the following screen will be displayed. Enter your details, ensuring you specify the outside line access number if necessary and click OK. Select the My location radio button if it is not selected and then click OK.
17 - 22 USING BROTHER PC-FAX SOFTWARE 5The Fax Configuration Wizard starts. Click Next. 6Enter the sender information, and then click Next. 7Select Brother MFC-8420 or MFC-8820D in t he Please select the fax device pull-down list. Click to select the Enable Receive check box. Specif y the number of rings bef ore your MFC will attempt to answer the fax. Click Next.
USING BROTHER PC-FAX SOFTWARE 17 - 23 8Enter the Transmitting Subscriber Identificati on (TSID), and t hen click Next. 9Enter the Called Subscriber Identificati on (CSID), and then click Next. 10Select if you print a received fax or save it in a folder, and then click Next.
17 - 24 USING BROTHER PC-FAX SOFTWARE 11Click Finish. The PC-FAX installation is now complete. When PC-FAX Receiving is active, you cannot run the Remote Setup utility. To use Remote Setup, check off Enable Receive in Step 7. For information on how to use PC-FAX Sending and Receiving, please refer to Help in the Fax Console.
USING BROTHER PC-FAX SOFTWARE 17 - 25 How to view the received faxes Faxes that are received into the PC will appear in the Fax Console. Click St ar t, point to All Programs, Accessories, Communications, Fax, and then click Fa x Consol e to open the Fax Console. In t he left pane, expand the Fax folder (if it is not already expanded). The Fax folder contains the f ollowing folders: ■The Incoming folder contains faxes that are currently being received. ■The Inbox folder cont ains faxes that have been received. ■The Out box folder contains faxes that are scheduled to be sent. ■The Sent I tems folder contains faxes that have been successfully sent.
USING YOUR MFC WITH A MACINTOSH® 18 - 1 18 Setting up your USB-equipped Apple® Macintosh ® The features supported by the MFC will depend on the operat ing system you are using. The chart below shows which features are supported. *1 For Mac OS ® X 10. 2 users, please upgrade to Mac OS® X 10.2.1 or greater. (For the latest information for Mac OS® X, please visit at: http://solutions.brother.com) Using your MFC with a Macintosh ® ■Before you can connect t he MFC to your Macintosh®, you must buy a USB cable that is not longer than 6 feet (1.8 metres). Do not connect the MFC to a USB port on a key board or a non-powered USB hub. ■Some descriptions in this chapt er are based on the MFC-8820D. These descriptions also apply to the MFC-8420 and MFC-8820DN. Feature Mac OS®Mac OS® X 8.6 9.X 10.1 10.2.1 or greater *1 Printing Yes Yes Yes Yes Scanning (TWAIN) Yes Yes No Yes PC-FAX sending Yes Yes Yes Yes Remote Setup No No Yes Yes