Brother MFC 8420 User Manual

							SETUP SEND   6 - 11
Checking job status
Check which jobs are st ill waiting in the memory to be sent. (If there 
are no jobs, the LCD shows No Jobs Waiting.) 
1Press Menu, 2, 6.
2I f you have more than one job 
wait ing, press   or   to 
scroll through t he list.
3Press Stop/Exit.
Canceling a job while scanning the original
You can cancel a job while you are scanning it into memory by 
pressing 
Stop/Exit.
Canceling a scheduled job
You can cancel a fax job that is stored and waiting in memory. (See 
Checking job status on page 6-11. )
1Press Menu, 2, 6. 
Any jobs that are waiting will 
appear on the LCD.
2I f you have more than two jobs 
wait ing, press   or   to 
select the job you want to cancel.
Press 
Set.
—OR—
I f you only have one job waiting, go to Step 3.
3Press 1 to cancel.
—OR—
Press 
2 to exit without  canceling.
To cancel another job go t o Step 2.
4Press Stop/Exit.
26.Remaining Jobs▲#001 12:34 BROTHER
#002 15:00 BIC
▼#003 17:30 ABCDEFG
Select ▲▼ & Set
26.Remaining Jobs▲#001 12:34 BROTHER
#002 15:00 BIC
▼#003 17:30 ABCDEFG
Select ▲▼ & Set
 
						

							6 - 12   SETUP SEND
Advanced sending operations
Composing the electronic Cover Page
The Cover Page is created at  the receiving machine. Your Cover 
Page includes the name stored in the One-Touch or Speed-Dial 
memory. If  you’re dialing manually, the name is left blank.
The Cover Page shows your Station ID and t he number of pages 
you’re sending. (See Setting the Station ID on page 4-2.) If you have 
Cover Page set to ON (
Menu, 2, 2, 7), the number of  pages is left 
blank. 
You can select a comment to include on your Cover Page.
1.Comment Off
2.Please Call
3.Urgent
4.Confidential
Instead of using one of the preset comments, you can enter two 
personal messages of your own, up to 27 characters long. Use the 
chart on page 4-3 for help entering characters. 
(See Composing your own comments on page 6-13.)
5.(User Defined)
6.(User Defined)
Most of the Setup Send settings are temporary to allow you t o 
make changes for each fax you send. However, when you set up 
your Cover Page and Cover Page Comment s, you are changing t he 
default settings so they will be available while faxing.
 
						

							SETUP SEND   6 - 13
Composing your own comments
You can set up two comments of your own.
1I f it is not illuminated in green, press   (Fa x).
2Press Menu, 2, 2, 8.
3Press   or   to choose 5 or 
6 for your own comment.
Press 
Set.
4Use the dial pad to enter your 
customized comment. 
Press 
Set.
(See Entering text on page 4-3.)
5Press 1 if you want to choose more settings and t he LCD will 
return to the Setup Send menu
—OR—
Press 2 to exit.
22.Setup Send
8.Coverpage Msg
▲5.▼6.
Select ▲▼ & Set
 
						

							6 - 14   SETUP SEND
Cover page for the next fax only
This f eature does not work without the Station ID. So make sure it  
has been set . (See Setting the Stat ion ID on page 4-2.) If you only 
want to send a Cover Page with a particular fax, t his Cover Page will 
include t he number of pages in your original.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in t he ADF, or face down on the scanner glass.
2Press Menu, 2, 2, 7.
3When LCD shows Next Fax 
Only.
Press 
Set.
4Press   or   to select Next Fax:On (or Next 
Fax:
Off). 
Press 
Set.
5Press   or   to select one of  the standard or your own 
comments.
Press 
Set.
6Enter two digits t o show the number of pages you are sending.
Press 
Set. 
(For example, press 
0, 2 for 2 pages or enter 0 0 to leave the 
number of pages blank. If you make a mistake, press    to back 
up and re-enter t he number of pages.)
7Press 1 if you want to choose more settings and the LCD will 
return to the Setup Send menu
—OR—
Press 2 if you have finished choosing sett ings.
8Enter the f ax number you’re calling.
9Press Start.
22.Setup Send
7.Coverpg Setup
▲Next Fax Only▼On
Select ▲▼ & Set
 
						

							SETUP SEND   6 - 15
Send a cover page for all faxes
This feature does not  work without the Stat ion ID. Please be sure it 
has been set before continuing. (See Setting the Station ID on page 
4-2.)
You can set the MFC to send a cover page whenever you send a fax. 
The number of pages in your fax is not included when you use this 
setting.
1I f it is not illuminated in green, press   (Fa x).
2Press Menu, 2, 2, 7.
3Press   or   to select On.
Press 
Set.
4I f you selected On, Press   or 
 to select  one of the st andard or your own comments.
Press 
Set.
5Press 1 if you want to choose more settings and t he LCD will 
return to the Setup Send menu
—OR—
Press 2 to exit if you have finished choosing sett ings.
Using a printed cover page
If you prefer t o use a print ed cover page that  you can write on, you 
can print the sample page and attach it to your fax.
1I f it is not illuminated in green, press   (Fa x).
2Press Menu, 2, 2, 7.
3Press   or   to select 
Print Sample.
Press 
Set.
4Press Start. Your MFC prints a 
copy of your cover page.
5Press Stop/Exit.
22.Setup Send
7.Coverpg Setup
▲Next Fax Only▼On
Select ▲▼ & Set
22.Setup Send
7.Coverpg Setup
▲On▼Print Sample
Select ▲▼ & Set
 
						

							6 - 16   SETUP SEND
Broadcasting
Broadcasting is when the same fax message is automatically sent to 
more than one fax number.  Using the 
Set key, you can include 
Groups, One-Touch, Speed-Dial numbers and up to 50 manually 
dialed numbers. I f you did not use up any of the numbers for Groups, 
access codes or credit card numbers, you can ‘broadcast’ faxes to 
as many as 390 different numbers. However, the available memory 
will vary depending on the types of jobs in the memory and t he 
number of locations used for broadcast ing. If you broadcast to the 
maximum numbers available, you will not be able to use Dual Access 
and Delayed fax.
To include One-Touch or Speed-Dial numbers and manually dialed 
numbers in the same broadcast, you must press 
Set between each 
of the numbers. Use 
Search/Speed Dial to help you choose the 
numbers easily. 
(See Setting up Groups for Broadcasting on page 7-4.)
Af ter the broadcast is finished, a Broadcast  Report will be printed to 
let you know the results.
■Enter the long dialing sequence numbers as you would normally, 
but remember that each One-Touch and Speed-Dial number 
count s as one number, so t he number of locat ions you can store 
becomes limited.
■If the memory is full, press 
Stop/Exit t o stop t he job or if more 
than one page has been scanned, press 
Start to send the 
portion that is in the memory.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in t he ADF, or face down on the scanner glass.
2Enter a number using One-Touch, Speed-Dial, a Group 
number, Search or manual dialing using the dial pad.
(Example: Group number)
3When t he LCD displays the fax number of  t he other party, press 
Set.
You will be asked to press the next number.
 
						

							SETUP SEND   6 - 17
4Enter the next number.
(Example: Speed-Dial number)
5When the LCD displays t he fax number of the ot her party, press 
Set.
6Enter another fax number.
(Example: Manual dialing using the dial pad. )
7Press Start.
I f you are using the scanner glass, go to Step 8.
8To send a single page,
press 
2 (or press Start again).
The MFC starts sending the fax.
—OR—
To send more than one page, press 
1 and go t o Step 9.
9Place the next page on the scanner glass.
Press 
Set.
The MFC starts scanning and returns to Step 8. (Repeat Step 8 
and 9 for each additional page).
 
						

							6 - 18   SETUP SEND
Overseas Mode
If you are having dif ficulty sending a fax overseas due to possible 
interference on t he phone line,  we recommend that you turn on the 
Overseas Mode. Af ter you send a fax using this feature, the feature 
will turn itself off.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in t he ADF, or face down on the scanner glass.
2Press Menu, 2, 2, 9.
3Press   or   to select On (or 
Off).
Press 
Set.
4Press 1 if you want  to choose more 
settings and the LCD will return to the Setup Send menu.
—OR—
Press 
2 if you have finished choosing sett ings, and then go to 
Step 5
5Enter the f ax number you’re calling.
6Press Start.
If you are using t he scanner glass, go t o Step 7.
7To send a single page,
press 
2 (or press Start again).
The MFC start s sending the fax.
—OR—
To send more than one page, press 
1 and go to Step 8.
8Place the next page on the scanner glass.
Press 
Set.
The MFC starts scanning and returns to St ep 7. (Repeat Steps 7 and 
8 for each additional page).
22.Setup Send
9.Overseas Mode
▲On▼Off
Select ▲▼ & Set
 
						

							SETUP SEND   6 - 19
Delayed Fax
During the day you can st ore up to 50 faxes in the memory to be sent 
within 24 hours. These faxes will be sent at the time of  day you enter 
in Step 3. Press 
Set to accept it, or enter another time for the faxes 
to be sent.
1I f it is not illuminated in green, press   (Fa x). Place t he 
original f ace up in the ADF,  or face down on the scanner glass.
2Press Menu, 2, 2, 3.
3Enter the time you want the fax to 
be sent  (in 24-hour format).
Press 
Set.
(For example, enter 19:45 f or 
7:45 PM.)
4Press 1 if you want to choose more settings and t he LCD will 
return to the Setup Send menu.
—OR—
Press 2 if  you have f ini shed c hoosing s et ti ngs , and t hen go t o St ep 5.  
5Enter the fax number. 
6Press Start.
I f you are using the scanner glass, go to Step 7.
7To send a single page, press 2 (or press Start again).
The MFC starts scanning the fax.
—OR—
To send more than one page, press 
1 and go t o Step 8.
8Place the next page on the scanner glass.
Press 
Set.
The MFC starts scanning and returns to Step 7. (Repeat Step 7 
and 8 for each additional page).
The number of pages you can scan into the memory depends 
on the amount of data that is printed on each page.
22.Setup Send
3.Delayed Fax
Set Time=00:00
Enter & Set Key
 
						

							6 - 20   SETUP SEND
Delayed Batch Transmission
Before sending the delayed faxes, your MFC will help you economize 
by sorting all t he faxes in the memory by destination and scheduled 
time. All delayed faxes that are scheduled to be sent at  the same 
time to the same fax number will be sent as one fax to save 
transmission time.
1If it is not illuminated in green, press   (Fax). 
2Press Menu, 2, 2, 4.
3Press   or   to select On (or 
Off).
Press 
Set.
4Press Stop/Exit.
22.Setup Send
4.Batch TX
▲On▼Off
Select ▲▼ & Set