Toshiba Estudio 170f Manual

							119
The e-STUDIO170F features
advanced Polling and Mailbox
functions designed to provide
remote document retrieval ca-
pabilities. In addition, the e-
STUDIO170F is a “Hub” type
unit where documents can be
stored and polled by other fac-
similes (with polling capabilities
to retrieve documents from the
e-STUDIO170F).Polling Reservation allows documents to be stored in the e-
STUDIO170F so that other facsimile machines can remotely re-
trieve (Poll) those documents. The following types of polling reser-
vations are available.
Simple
Documents can be reserved for a one time polling operation
using the facsimile’s memory so that any facsimile with polling
reception capabilities can remotely retrieve the document. See
page 121.Security
Documents can be reserved for a one time polling operation
that requires a 4-digit security code to be entered prior to send-
ing the document. Security reservation is only available when
communicating with other TOSHIBA facsimiles. See page 121.Multi Mailbox
Documents can be reserved for multiple polling operations us-
ing the facsimile’s memory so that any facsimile with polling
capabilities can remotely retrieve the document. See page
124.Polling Reception is the ability to call up another facsimile and re-
motely retrieve a document stored within the remote facsimile.
The following types of polling receptions are available.
Simple Polling
The e-STUDIO170F can call any other facsimile with polling
reservation capabilities to remotely retrieve a document. See
page 126.Secure Polling
The e-STUDIO170F can call another TOSHIBA facsimile with
security polling reservation capabilities to remotely retrieve a
document using a 4-digit security code. See page 126.Multi Address Polling
Multi Address Polling allows the e-STUDIO170F to sequen-
tially poll multiple remote facsimiles using a group of facsimile
numbers stored as a group directory or as a MULTI key opera-
tion. See page 128.
 - POLLING & MAILBOX COMMUNICATIONS
Polling & Mailbox OverviewPolling Reservation
Polling Reception 
						

							120The Open Mailbox is a new international standard for mailbox communications. Open Mailbox (ITU-T
F-code  communications)  allows storage and retrieval of documents via mailboxes that comply with
this standard. The e-STUDIO170F is a hub unit that has document storage capabilities so that ITU-T
F-Code compliant remote units can retrieve documents from the e-STUDIO170F. Prior to utilizing
Open Mailbox, mailboxes must be created in the e-STUDIO170F. Following two types of Mailboxes
are available.
Confidential Box
Confidential box allows a one time document retrieval from the mailbox. Once a document is re-
trieved, it is cleared. If a new document is stored using the same box number where another
document is already present, it is added to the existing one. It is possible to setup a password
requirement for accessing the Confidential Box for document retrieval to prevent unauthorized re-
trieval of documents. This password is used only when retrieving documents and not used during
document reservation.Bulletin Board Box
Bulletin Board box allows multiple document retrievals from the mailbox. If a new document is
stored using the same Box number where another document is already present, it replaces the
existing one. It is possible to setup a password requirement for accessing the Bulletin Board Box
for document reservation during setup. This password is used only when reserving documents
from a remote facsimile or the local hub and not used during document retrieval.
1. To setup an Open Mailbox, see page 130.
2. To delete an Open Mailbox, see page 132.
3. To reserve a document to a remote hub, see page 134.
4. To reserve a document to a local e-STUDIO170F, see page 136.
5. To retrieve (Poll) a document from a remote hub, see page 138.
6. To retrieve (Print) a document from a local e-STUDIO170F, see page 140.
7. To delete a document from an Open Mailbox, see page 142.Polling & Mailbox Overview - ContinuedOpen Mailbox (ITU-T Compatible) 
						

							121
This procedure allows the e-
STUDIO170F to send a docu-
ment to another remote facsim-
ile when requested. In addition,
documents can be protected
from unauthorized remote fac-
similes by using security
codes. Two types of security
codes are offered.
4-Digit Security Code
When the 4-digit security code
is selected as the check code,
the document can only be re-
ceived by TOSHIBA facsimiles
with the matching security
code.
Facsimile Number
If a facsimile number is se-
lected as the check code, the
remote facsimile’s Transmit
Terminal Identification (TTI) is
checked prior to document
transmission.  This type of se-
curity code can be used with
facsimiles made by other
manufacturers.
This TTI must be properly pro-
grammed into the remote fac-
simile for this procedure to
function.
NOTES:
• Only one Simple Polling
reservation can be set at
one time.
• Simple Polling reserva-
tion is not available if a
document is reserved in
the Multi Mailbox.Load the document face down
in the Document Support (see
page 83).
Adjust the resolution and con-
trast if desired (see pages 84
and 85).Press:
MENU++
Select “02.POLLING RE-
SERVE” by pressing:
+
Select “1.POLL ONCE BOX”
by pressing:
Simple & Security Polling Reservation
Load the Document
1
Display the
POLLING Menu
2
Select POLLING
RESERVE
3
Select POLL ONCE
BOX
4
JAN-31 09:43 AM 100%
AUTO RECEIVE
02.POLLING RESERVEPOLLING
01.POLLING
2.MULTI POLL BOXPOLLING RESERVE
1.POLL ONCE BOX
4.SECURITY FAX NBR3.FAX NUMBER2.SECURITY CODESECURITY FAX NUMBER
1.NO 
						

							122
Select “2.SECURITY CODE” by
pressing:
Select “3.FAX NUMBER” by
pressing:
Select “4.SECURITY FAX NBR”
by pressing:
Use the Dial Keypad to select
one of the following options or
use 
MENU
/
 to scroll
up/down the menu and press
.
1. NO
Select this option if you do
not want to use security.
Go to Step 7.
2. SECURITY CODE
Select this option to use a
4-digit Security Code with
TOSHIBA facsimiles only.
Go to Step 6a.
3. FAX NUMBER
Select this option to use the
polling (remote) facsimile’s
telephone number as the
security code. Go to Step
6b.
4. SECURITY FAX NBR
Select this option to use
both a 4-digit security code
and a facsimile number. Go
to Step 6c.
The facsimile starts scanning
the document.
Simple & Security Polling Reservation - continuedSelect the Security
Option
5
Complete the
Procedure
7
Select SECURITY
CODE
6a
Select FAX
NUMBER
6b
Select SECURITY
FAX NBR
6c
Enter a 4-digit Security Code
(0000 to 9999) using the Dial
Keypad. Each digit of the en-
tered code is displayed as an
asterisk.
Then press:Go to Step 7.
NOTE:
You must provide this 4-
digit number to the remote
party in advance or they will
not be able to retrieve this
document. If no code or an
incorrect code is used, a
polling error will occur.Enter the number of the polling
(remote) facsimile using the
Dial Keypad (max. 20 digits).
Then press:
Go to Step 7.
NOTE:
This number must be pro-
grammed in the terminal ID
of the remote facsimile. If
no number or an unmatched
number is in the terminal ID,
a polling error will occur.Enter a 4-digit Security Code
(0000 to 9999) using the Dial
Keypad.
Then press:
Enter the number of the polling-
receiver’s facsimile (max. 20
digits).
When the number is displayed
correctly, press: Go to Step 7.When the document scanning
is complete, the display returns
to the Standby Mode.
NOTE:
In the Direct Transmission
mode, a document is not
stored in the memory. It will
await a polling request in
the Automatic Document
Feeder.
SECURITY CODE
[    ]SECURITY CODE
[***
*]
SECURE FAX
[                 ]SECURE FAX
[123456789
        ]
SECURITY CODE
[    ]SECURITY CODE
[***
*]
SECURE FAX
[                 ]SECURE FAX
[123456789
        ]
SCANNING DOC.   100%
FILE NBR =       140 
						

							123
Simple & Security Polling Reservation - continued
NOTE:
If a Simple Polling operation
is already reserved, the fol-
lowing screen is displayed.
You may select one of the fol-
lowing three options.
1. DELETE
Select this option to replace
the previous reservation.
2. ADD +
Select this option to add
this document to the exist-
ing reservation.
3. RETAIN
Select this option to retain
the existing reservation.
Complete the
Procedure - continued
7
3.RETAIN2.ADD +ALREADY ASSIGNED
1.DELETE 
						

							124
Load the document face down
in the Document Support (see
page 83).
Adjust the resolution and con-
trast if desired (see pages 84
and 85). Multi Mailbox is a feature used
to store a document in memory
so that multiple remote parties
may poll to receive it at any
time. No Security Codes are
used with this feature. The
document is retained in memo-
ry regardless of how many
times it is polled.
NOTES:
• Only one Multi Mailbox
polling reservation can
be set at one time.
• When a Simple Polling
reservation is reserved,
Multi Mailbox reservation
is not available.
• Even in the Direct Trans-
mission mode, a docu-
ment is scanned and
stored in the memory.Press:
MENU++
Multi Mailbox Polling Reservation
Load the Document
1
Select “2.MULTI POLL BOX”
by pressing:
Select MULTI POLL
BOX
4
Select “02.POLLING RESERVE”
by pressing:
+
Select POLLING
RESERVE
3
Display the
POLLING RESERVE
Menu
2
JAN-31 09:43 AM 100%
AUTO RECEIVE
02.POLLING RESERVEPOLLING
01.POLLING
2.MULTI POLL BOXPOLLING RESERVE
1.POLL ONCE BOX 
						

							125
The facsimile starts scanning
the document.
Complete the
Procedure
5When the document scanning
is complete, the display returns
to the Standby Mode.
NOTE:
If a Multi Mailbox operation
is already reserved, the fol-
lowing screen is displayed.
You may select one of the fol-
lowing three options.
1. DELETE
Select this option to replace
the previous reservation.
2. ADD +
Select this option to add
this document to the exist-
ing reservation.
3. RETAIN
Select this option to retain
the existing reservation.
Multi Mailbox Polling Reservation - continuedSCANNING DOC.   100%
FILE NBR =       1403.RETAIN2.ADD +ALREADY ASSIGNED
1.DELETE 
						

							126Use this procedure to retrieve a
document from a remote fac-
simile.
If the remote facsimile is a
TOSHIBA facsimile and a 4-
digit security code is pro-
grammed to the document to
be polled, you must enter the
correct 4-digit security code in
order to retrieve the document.
Press:
MENU++
Select “01.POLLING” by press-
ing:
+
Dial the number of the remote
facsimile (in which the docu-
ment you want to retrieve  is
located) using any of the follow-
ing dialing methods.
• One Touch Key Dialing
... See page 90
• Abbreviated Dialing
... See page 91
• Alphabet Dialing
... See page 92
• Keypad Dialing
... See page 93
Press:
Select the security code op-
tion.
If the remote facsimile is a
TOSHIBA facsimile and a 4-
digit security code is pro-
grammed to the document to
be polled, select “1. YES” by
pressing:Go to Step 5.
If the remote facsimile is not a
TOSHIBA facsimile or a Secu-
rity Code is not in use, select
“2. NO” by pressing:Go to Step 6.
Simple & Secure Polling
Display the
POLLING Menu
1
Select POLLING
2
Dial the Remote
Facsimile
3
Select the Security
Code Option
4
02.POLLING RESERVEPOLLING
01.POLLING
POLLING
ENTER TEL NUMBER
2.NOSECURITY CODE ?
1.YES 
						

							127
Enter the 4-digit security code
for the document to be re-
trieved.
The facsimile will dial the re-
mote facsimile to retrieve the
document. When the operation
is complete, the following
screen is displayed for about 2
seconds and your documents
will be printed.
Enter the Security
Code
5
Complete the
Procedure
6
When the 4-digit security code
is entered, press:Go to Step 6.
Simple & Secure Polling - continuedSECURITY CODE=
[***
*]
OPERATION COMPLETED
FILE NBR =       167 
						

							128In a Multi Polling operation, the
documents are retrieved from
multiple remote facsimiles us-
ing pre-programmed groups,
One Touch Keys, Abbreviated
Dial Numbers, Alphabet Dial, or
from the Dial Keypad.
NOTE:
The result of Multi-Polling
can be confirmed with the
Multi-Polling Report. (See
page 196.)Select “01.POLLING” by press-
ing:
+
Enter the number of the re-
mote facsimiles using any
combination of the following
dialing methods.
• One Touch Key Dialing
... See page 90
• Abbreviated Dialing
... See page 91
• Alphabet Dialing
... See page 92
• Keypad Dialing
... See page 93
• Group Dialing
... See page 113
After each entry, the selected
facsimile is displayed for 2
seconds. Press:
MULTICHARGE
CODE
Multi-Address Polling
Display the
POLLING Menu
1
Select POLLING
2
Press the MULTI
Key
3
Enter the Number of
Remote Facsimiles
4Repeat this procedure until all
remote facsimiles are entered. Press:
MENU++
02.POLLING RESERVEPOLLING
01.POLLING
POLLING
ENTER TEL NUMBER
MULTI POLLING
ENTER TEL NUMBER
ABB. NUMBER=     009
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