Canon printer MAXIFY MB5020 User Manual
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Changing a Fax/telephone Number Using Speed Dial UtilityFollow the procedure below to change fax/telephone numbers. Note • Before you change fax/telephone numbers using Speed Dial Utility, make sure that no fax operationsare in progress. 1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click TEL Number Registration from Setting Item List: . The list of registered fax/telephone numbers is displayed. 4. Select a code to change from the list, then click Edit.... • If an individual fax/telephone number is selected: 1. Enter the new name. 2. Enter the new fax/telephone number. • If a group dial is selected: 1. Enter the new group name. 2. Add or delete a member to/from the group dial. 831
To add a member:Select the code to add to the group dial, then click Add >>. To delete a member: Select the code to delete from the group dial, then click
Deleting a Fax/telephone Number Using Speed Dial UtilityFollow the procedure below to delete fax/telephone numbers. Note • Before you delete fax/telephone numbers using Speed Dial Utility, make sure that no fax operations are in progress. 1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click TEL Number Registration from Setting Item List: . The list of registered fax/telephone numbers is displayed. 4. Select a code to delete from the list, then click Delete. The selected fax/telephone number is deleted. To continue deleting fax/telephone numbers, repeat step 4. Note • To delete all fax/telephone numbers on the list, click Select All, then Delete . • To save the edited information on the computer. 1. Click Save to PC... . 2. Enter the file name on the displayed screen, then click Save. • To register the edited information to the machine: 1. Click Register to Printer . 2. Confirm the message on the display, then click OK. The information is registered to the machine. 833
Changing Sender Information Using Speed Dial UtilityFollow the procedure below to change the user's name or fax/telephone number.1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click User Information Setting from Setting Item List: . The user's information is displayed. 4. Select an item to change, then click Edit.... The User Information dialog box is displayed. 5. Enter the new user's name on User Name and new fax/telephone number in TEL Number, then click OK. • To save the edited information on the computer: 1. Click Save to PC... . 2. Enter the file name on the displayed screen, then click Save. • To register the edited information to the machine: 1. Click Register to Printer . 2. Confirm the message on the display, then click OK. The information is registered to the machine. 834
Registering/Changing Rejected Number Using Speed Dial UtilityFollow the procedure below to register, change, or delete rejected numbers.1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click Rejected Number Setting from Setting Item List: . The list of rejected numbers is displayed. • To register a rejected number: 1. Select an unoccupied code from the list, then click Edit.... 2. Enter the fax/telephone number in the Rejected Number dialog box, then click OK. • To change a rejected number: 1. Select a code to change from the list, then click Edit.... 2. Enter the fax/telephone number in the Rejected Number dialog box, then click OK. • To delete a rejected number: 1. Select a code to delete from the list, then click Delete. The selected fax/telephone number is deleted. Note • To delete all fax/telephone numbers on the list, click Select All, then Delete . 835
Calling the Registered Information Up from Your Computer and Registering the Information to the Machine You can register the fax/telephone numbers, user's name, user's fax/telephone number, and rejected numbers saved on the computer to the machine.1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click Load from PC... . 4. Select the RSD file (*.rsd) to register to the machine. 5. Click Open on the dialog box. 6. Click Register to Printer . The registered information on the computer is registered to the machine. 836
Uninstalling Speed Dial UtilityFollow the procedure below to uninstall Speed Dial Utility. Important • Log into a user account with administrator privilege. 1. Perform the uninstalling process. • In Windows 8.1 or Windows 8: 1. Select Control Panel from the Settings charm on Desktop > Programs > Programs and Features . 2. Select Canon Speed Dial Utility from the program list, then click Uninstall. If the User Account Control screen appears, click Continue. • In Windows 7 or Windows Vista: 1. Click Start > Control Panel > Programs > Programs and Features . 2. Select Canon Speed Dial Utility from the program list, then click Uninstall. If the User Account Control screen appears, click Continue. • In Windows XP: 1. Click Start > Control Panel > Add or Remove Programs . 2. Select Canon Speed Dial Utility from the program list, then click Remove. 2. Click Yes when the confirmation message appears. When the message prompting you to restart your computer is displayed, click OK to restart your computer. Note • To reinstall Speed Dial Utility, uninstall Speed Dial Utility, then install it again from our website. 837
Receiving Faxes Receiving Faxes Changing the Paper Settings Memory Reception Receiving Faxes Using Useful Functions 838
Receiving FaxesThis section describes the preparation necessary for receiving a fax and how to receive a fax. Preparing for Receiving a FaxPrepare for receiving a fax according to the following procedure.1. Make sure that the machine is turned on. 2. Flick the HOME screen, then tap FAX . Using the Operation Panel The Fax standby screen is displayed. 3. Make sure of the receive mode setting. Make sure of the receive mode setting displayed on the Fax standby screen. Note • For details on how to change the receive mode: Setting the Receive Mode 4. Load paper. Load the sheets of plain paper. 5. Specify the paper settings as necessary. Changing the Paper Settings This completes the preparation for receiving fax. When a fax is received, it is printed on the loaded paper automatically. Receiving a Fax Depending on the selected receive mode, the receive operation varies. Note • For details on the receive mode: 839
Setting the Receive Mode• You can specify the advanced settings of each receive mode. For details on the advanced settings of the receive mode: Advanced Settings of Receive Mode • If the machine was not able to print a received fax, the machine stores the unprinted fax temporarily in its memory (memory receiving). Memory Reception • When receiving a fax, you can save received faxes on a USB flash drive as PDF files automatically or forward received faxes to the shared folder on the computer as PDF files automatically. Saving Received Faxes Automatically on a USB Flash Drive Forwarding Received Faxes Automatically to Shared Folder on the Computer When TEL priority mode is selected: • When the call is a fax: The telephone will ring when a call incomes. Pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset. The machine will receive the fax. Note • If the machine will not switch to fax reception, select FAX again on the HOME screen, then the Color or Black button to receive the fax. • To receive a fax without picking up the handset, select Manual/auto switch: ON in Advanced . RX start time allows you to specify the number of seconds until the machine switches to fax reception. • If you have subscribed to Duplex Ringing service in Hong Kong, the telephone will ring a specified number of times when there is an incoming call with a fax distinctive ring pattern. Then, the machine will switch to fax reception automatically without the handset being picked up. The number of times to ring the telephone until switching to fax reception can be changed. 840