Canon Maxify Mb5320 User Guide
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•To print the memory list (MEMORY LIST):You can print a list of the documents in the machine's memory by tapping Print doc. list. When the print confirmation screen is displayed, tap Yes. The printing starts. MEMORY LIST shows the transaction number of the unsent or unprinted fax (TX/RX NO.), transaction mode, recipient's number, and the date and time of the transaction. A transaction number from "0001" to "4999" on MEMORY LIST indicates a document being sent. A transaction number from "5001" to "9999" on MEMORY LIST indicates a document being received.• To specify a document to print: Select a document to print on the Memory list screen, tap Print specified document . Note • If the specified document is not stored in the machine's memory, There is no document that can be printed. is displayed. Tap OK to return to the previous screen. The confirmation screen to select whether to print only the first page of the document is displayed. If you select Yes, only the first page of the document will be printed. The document is still stored in the machine's memory. If you select No, all pages of the document will be printed. The screen to confirm whether to delete the printed document in the machine's memory is displayed after printing. • To print all the received documents stored in the machine's memory: Tap Batch process then tap Print all RX documents . When the print confirmation screen is displayed, tap Yes. All the documents in the machine's memory are printed. Each time a document is printed, the screen to confirm whether to delete the printed document in the machine's memory is displayed. If you tap Yes, the printed document in the machine's memory is deleted. 881
Deleting a Document in Machine's MemoryYou can delete a specified document in the machine's memory or delete all the documents in its memory at a time. Note • When deleting a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first. Printing a Document in Machine's Memory 1. Make sure that the machine is turned on. 2. Flick the HOME screen, then tap FAX . Using the Operation Panel The Fax standby screen is displayed. 3. Tap Function list . The Function list screen is displayed. 4. Tap Memory reference . The memory list is displayed. A. Date and time of transaction and fax/telephone number B. Transaction number (TX/RX NO.) A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received. C. Color information Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception. Note • If no document is stored in the machine's memory, There is no document in memory. is displayed. Tap OK to return to the previous screen. 5. Select a delete menu. 882
•To specify a document to delete:Select a document to delete on the Memory list screen, tap Delete specified doc. . Note • If the specified document is not stored in the machine's memory, There is no document that can be deleted. is displayed. Tap OK to return to the previous screen. The confirmation screen is displayed. If you select Yes, the specified document is deleted from machine's memory. • To delete all documents stored in the machine's memory: Tap Batch process then tap Delete all documents . The confirmation screen is displayed. If you select Yes, all documents are deleted from machine's memory. 883
Saving a Document in Machine's Memory to USB Flash DriveYou can save the received faxes stored in the machine's memory to the USB flash drive as PDF files using the operation panel of the machine. You can save a specified document in the machine's memory to the USB flash drive or save all the documents in its memory to the USB flash drive at a time. Important • Do not remove the USB flash drive from the machine until saving is complete. • For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media periodically to avoid unexpected accidents. • We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod. Note • When saving a specified document, you specify it by its transaction number. If you do not know thetransaction number for your target document, print the list of documents (MEMORY LIST) first. Printing a Document in Machine's Memory • After saving the fax in the machine's memory to the USB flash drive, the fax is still stored in the machine's memory. For details on how to delete the fax in the machine's memory, see Deleting a Document in Machine's Memory . 1. Make sure that the machine is turned on. 2. Insert the USB flash drive into the USB flash drive port. 3. Flick the HOME screen, then tap FAX . Using the Operation Panel The Fax standby screen is displayed. 4. Tap Function list . The Function list screen is displayed. 5. Tap Memory reference . The memory list is displayed. 884
A. Date and time of transaction and fax/telephone number B. Transaction number (TX/RX NO.) A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received. C. Color information Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception. Note • If no document is stored in the machine's memory, There is no document in memory. is displayed. Tap OK to return to the previous screen. 6. Select a save menu. • To specify a document to save on the USB flash drive: Select a document to save on the Memory list screen, tap Save specified document . Note • If the specified document is not stored in the machine's memory, There is no document that can be saved. is displayed. Tap OK to return to the previous screen. Tap USB flash drive as the destination. The specified document is saved on the USB flash drive. • To save all the received documents stored in the machine's memory on the USB flash drive: Tap Batch process then tap Save all RX documents . Tap USB flash drive as the destination. All documents are saved on the USB flash drive. Note • You can save up to 250 pages of fax as one PDF file. • You can save up to 2000 PDF files on a USB flash drive. • Faxes are saved according to the order of the transaction number when Save all RX documents is selected. • If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message is displayed on the touch screen. Tap OK to dismiss the error. • The folder and file name of faxes saved on the USB flash drive is as follows: • Folder name: CANON_SC\FAXDOC\0001 • File name (file extension: PDF): Running numbers, starting from FAX_0001 885
•File date: The date and time of saving as set in the machine.For details on how to set the date and time: Setting the Date and Time 886
Forwarding a Document in Machine's Memory to Shared Folder on the Computer You can forward the received faxes stored in the machine's memory to the shared folder on the computer as PDF files using the operation panel of the machine. You can forward a specified document in the machine's memory to the shared folder on the computer or forward all the documents in its memory to the shared folder on the computer at a time. Important • Do not disconnect the machine with the computer when the machine forwards received faxes to the shared folder on the computer. • We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod. Note • Register the destination folder using Canon Quick Toolbox in advance. For details on how to register the destination folder: Destination Folder Settings • When forwarding a specified document, you specify it by its transaction number. If you do not know thetransaction number for your target document, print the list of documents (MEMORY LIST) first. Printing a Document in Machine's Memory • After forwarding the fax in the machine's memory to the shared folder on the computer, the fax is still stored in the machine's memory. For details on how to delete the fax in the machine's memory, see Deleting a Document in Machine's Memory . 1. Make sure that the machine is turned on. 2. Make sure that the machine is connected with the destination computer. 3. Flick the HOME screen, then tap FAX . Using the Operation Panel The Fax standby screen is displayed. 4. Tap Function list . The Function list screen is displayed. 5. Tap Memory reference . The memory list is displayed. 887
A. Date and time of transaction and fax/telephone number B. Transaction number (TX/RX NO.) A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received. C. Color information Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception. Note • If no document is stored in the machine's memory, There is no document in memory. is displayed. Tap OK to return to the previous screen. 6. Select a forward menu. • To specify a document to forward to the shared folder on the computer: Select a document to forward on the Memory list screen, tap Save specified document . Note • If the specified document is not stored in the machine's memory, There is no document that can be forwarded. is displayed. Tap OK to return to the previous screen. Tap Destination folder as the destination. Tap a destination folder to forward the specified document to the shared folder on the computer. Note • When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code is displayed. Entering the PIN code allows you to assign the shared folder as the destination. • To forward all the received documents stored in the machine's memory to the shared folder on the computer: Tap Batch process then tap Save all RX documents . Tap Destination folder as the destination. Tap a destination folder to forward all documents to the shared folder on the computer. Note • When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code is displayed. Entering the PIN code allows you to assign the shared folder as the destination. 888
Note• You can forward up to 250 pages of fax as one PDF file. • You can forward up to 2000 PDF files on a USB flash drive. • Faxes are forwarded according to the order of the transaction number when Save all RX documents is selected. • If the machine is disconnected with the computer or if the writing error occurs on the computer while forwarding faxes is in progress, the error message is displayed on the touch screen. Tap OK to dismiss the error. • The faxes forwarded to the shared folder are named with the serial number from FAX_0001 (file extension: PDF). 889
Summary of Reports and ListsThe machine prints the report of sending or receiving a fax automatically. You can print the list of the fax/ telephone number or the current settings. Type of Reports and Lists Printing Report or List Type of Reports and Lists Report or ListDescriptionACTIVITY REPORTShows recent fax transactions at sight.• You can print ACTIVITY REPORT manually. For details on the procedure to print, see Printing Report or List . • The * (asterisk) is appended to the history already printed on ACTIVITY REPORT. • If you select Print for Activity report in Auto print settings under FAX settings , the machine prints ACTIVITY REPORT for the 20 histories of sent and received faxes automatically. Auto print settings Directory list• RECIPIENT TELEPHONE NUMBER LIST • GROUP DIAL TELEPHONE NO. LIST Lists the numbers and names registered. You can print the lists of the recipient and group dial. For details on the procedure to print, see Printing Report or List . USER'S DATA LISTLists the current settings of the machine and the registered sender information. For details on the procedure to print, see Printing Report or List . MEMORY LISTLists the documents currently stored in the machine's memory. For details on the procedure to print, see Printing Report or List . Note • After selecting Memory reference to display the Memory list screen, you can print MEMORY LIST by tapping Print doc. list. Printing a Document in Machine's Memory REJECTED NUMBER LISTLists the rejected numbers. For details on the procedure to print, see Printing Report or List . CALLER HISTORYLists the caller history. This list is available when Caller ID service is subscribed. For details on the procedure to print, see Printing Report or List . This list may not be supported depending on the country or region of purchase. TX REPORT/ERROR TX REPORTEither of these reports is printed after each fax transmission. 890