Canon Maxify Mb5320 User Guide
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Changing the Paper SettingsThis machine prints received faxes to paper loaded in the machine beforehand. You can use the operationpanel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the
loaded paper.
Important
•
If the size of loaded paper is different from that specified in the paper size setting, the received faxes are stored in the machine's memory and Check the page size and tap [OK]. is displayed on the touch
screen. In this case, load the same...](http://img.usermanuals.tech/thumb/14/56557/w64_canon_maxify_mb5320-user-guide-858.png "Page 859
Changing the Paper SettingsThis machine prints received faxes to paper loaded in the machine beforehand. You can use the operationpanel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the
loaded paper.
Important
•
If the size of loaded paper is different from that specified in the paper size setting, the received faxes are stored in the machine's memory and Check the page size and tap [OK]. is displayed on the touch
screen. In this case, load the same...")
Memory ReceptionIf the machine was not able to print the received fax, the received fax is stored in the machine's memory.The FAX Memory lamp is lit and Received in memory. is displayed at the Fax standby screen. Important • If you unplug the power cord, all faxes stored in the machine's memory are deleted. The next time you turn the machine on, tap OK after a confirmation screen is displayed. The list of the faxes deleted from the machine's memory (MEMORY CLEAR REPORT) will be printed. If the machine receives a fax under one of the following conditions, the received fax will be automatically stored in the machine's memory. • The machine is set to store received faxes in its memory: When Do not print is selected for Received documents in Auto print settings under FAX settings , the received faxes are stored in the machine's memory. You can print the faxes stored in the machine's memory from the Memory reference screen in the Fax menu. Printing a Document in Machine's Memory Note • To print the received faxes automatically, select Print for Received documents in Auto print settings under FAX settings . Auto print settings • An error has occurred on the machine: If you select Print for Received documents in Auto print settings under FAX settings , a received fax will be printed automatically. However, if any of the following errors occurs, the received fax will not be printed. It will instead be stored in the machine's memory. When the error is resolved, the fax stored in the machine's memory is printed automatically. ◦ The amount of remaining ink is insufficient to print a fax: Replace the ink tank. Replacing an Ink Tank Note • You can set the machine to forcibly print a received fax even if the ink has run out. Set Print when out of ink in Auto print settings under FAX settings to Print . However, part or all of the fax may not be printed since the ink has run out. Also, the contents of the fax will not be stored in the machine's memory. If the ink has already run out, we recommend that Do not print be selected for Received documents in Auto print settings under FAX settings to store the received fax in the machine's memory. After you replace the ink tank and select Print for Received documents in Auto print settings , the fax stored in the machine's memory will be printed automatically. Auto print settings ◦ Paper has run out: 861
Load the paper and tap OK on the touch screen.◦ A different size of paper from that specified by Page size in FAX paper settings is loaded: Load the same size of paper as that specified by Page size in FAX paper settings , then tap OK on the touch screen. • You pressed the Stop button to cancel printing of a fax: Press the HOME button and tap FAX to resume printing of the fax. Note • The machine can store up to max. 250 pages* (max. 30 documents) of faxes in the machine's memory. * When using ITU-T No.1 chart (Standard mode) • If the machine's memory becomes full during memory reception, only pages which already have beenreceived are stored in the memory. Print the received faxes stored in the machine's memory, save them on the USB flash drive, or forward received faxes to the shared folder on the computer, then delete them from the machine's memory and have the sender resend the faxes. Document Stored in Machine's Memory 862
Receiving Faxes Using Useful Functions Saving Received Faxes Automatically on a USB Flash Drive Forwarding Received Faxes Automatically to Shared Folder on the Computer Remote Reception Rejecting Fax Reception Using the Caller ID Service to Reject Calls 863
Saving Received Faxes Automatically on a USB Flash DriveYou can save received faxes on a USB flash drive as PDF files automatically when receiving a fax. This section describes the procedure to enable the machine to save received faxes on a USB flash drive automatically. Important • Do not remove the USB flash drive from the machine when the machine is set to save received faxes on a USB flash drive automatically. • For safety reasons, we recommend backing up faxes saved on a USB flash drive to another mediaperiodically to avoid unexpected accidents. • We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod. • Awaiting document processing. is displayed on the Fax standby screen and the faxes are stored in the machine's memory when the received faxes are not saved on the USB flash drive because the USB flash drive is not inserted or because it is not writable. You can save the faxes stored in the machine's memory to the USB flash drive manually. Delete the unnecessary fax from machine's memory after saving to the USB flash drive. Saving a Document in Machine's Memory to USB Flash Drive Deleting a Document in Machine's Memory 1. Make sure that the machine is turned on. 2. Insert the USB flash drive into the USB flash drive port. 3. Flick the HOME screen, then tap Setup . Using the Operation Panel 4. Tap Device settings . 5. Tap FAX settings . 6. Tap Auto save setting . 7. Tap ON. 8. Tap USB flash drive . Note • You can save up to 250 pages of fax as one PDF file. • You can save up to 2000 PDF files on a USB flash drive. 864
•If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message isdisplayed on the touch screen. Tap OK to dismiss the error.• The folder and file name of faxes saved on the USB flash drive is as follows: • Folder name: CANON_SC\FAXDOC\0001 • File name (file extension: PDF): Running numbers, starting from FAX_0001 • File date: The date and time of saving as set in the machine. For details on how to set the date and time: Setting the Date and Time • When removing the USB flash drive, set Auto save setting to OFF . 865
Forwarding Received Faxes Automatically to Shared Folder on the Computer You can forward received faxes to the shared folder on the computer as PDF files automatically.This section describes the procedure to enable the machine to forward received faxes to the shared folder on the computer automatically. Important • Do not disconnect the machine with the computer when the machine is set to forward received faxes to the shared folder on the computer automatically. • We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod. • Awaiting document processing. is displayed on the Fax standby screen and the faxes are stored in the machine's memory when the received faxes are not forward to the shared folder because the machine is not connected with the computer or because the shared folder setting is changed. You can forward the faxes stored in the machine's memory to the shared folder on the computer manually. Delete the unnecessary fax from machine's memory after forwarding to the shared folder. Forwarding a Document in Machine's Memory to Shared Folder on the Computer Deleting a Document in Machine's Memory Note • Register the destination folder using Canon Quick Toolbox in advance. For details on how to register the destination folder: Destination Folder Settings 1. Make sure that the machine is turned on. 2. Make sure that the machine is connected with the destination computer. 3. Flick the HOME screen, then tap Setup . Using the Operation Panel 4. Tap Device settings . 5. Tap FAX settings . 6. Tap Auto save setting . 7. Tap ON. 8. Tap Destination folder . 866
9.Select a shared folder. Note • When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code isdisplayed. Entering the PIN code allows you to assign the shared folder as the destination. Note • You can forward up to 250 pages of fax as one PDF file. • You can forward up to 2000 PDF files to the shared folder on the computer. • If the machine is disconnected with the computer or if the writing error occurs on the computer while saving faxes is in progress, the error message is displayed on the touch screen. Tap OK to dismiss the error. • The faxes forwarded to the shared folder are named with the serial number from FAX_0001 (file extension: PDF). • When disconnecting the machine with the computer, set Auto save setting to OFF . 867
Remote ReceptionIf the machine is located away from the telephone, pick up the handset of the telephone connected to the machine and dial 25 (the remote reception ID) to receive faxes (remote reception).• If you use a rotary pulse line, temporarily switch your telephone to tone dialing. For details on how to switch to tone dialing, refer to your telephone's instruction manual. • If you have an answering machine connected to the machine that can carry out remote controloperations, the security code for this function may be the same as the remote reception ID. In this case, change the remote reception ID in Remote RX ID in Remote RX in Advanced FAX settings under FAX settings . Advanced FAX settings Remote reception can be disabled. 868
Rejecting Fax ReceptionYou can set the machine to reject faxes with no sender information or those from specific senders. Select one of the following conditions to reject faxes.• Faxes with no caller identification. • Faxes from senders not registered in the machine's directory. • Faxes from senders registered in the machine as rejected numbers. Select a fax rejection condition following the procedure below. 1. Make sure that the machine is turned on. 2. Flick the HOME screen, then tap Setup . Using the Operation Panel 3. Tap Device settings . 4. Tap FAX settings . 5. Tap Security control . 6. Tap FAX reception reject . 7. Tap ON. 8. Select a condition of rejecting fax reception. No sender info. Rejects faxes with no caller identification. Not in directory Rejects faxes from the senders not registered in the machine's directory. Rejected numbers Rejects faxes from the senders registered in the machine as rejected numbers. For details on how to register the rejected number, see Registering the Rejected Number . Note • When the machine rejects reception, Reception rejected. is displayed on The Fax standby screen. • Faxes with no caller identification are also rejected when the setting other than No sender info. is selected. Registering the Rejected Number Register the rejected number following the procedure below. 869
1.When the confirmation screen to register the rejected number is displayed, tap Yes.2. Select a registration number. 3. Select a registration method. Register the rejected number depending on the registration method. • By entering the number When you select this registration method, the screen to register the fax/telephone number is displayed. Tap the entry field of fax/telephone numbers to display the screen to enter the fax/telephone number. Enter the fax/telephone number you want to register, then tap OK. • From outgoing call log When you select this registration method, the screen to select the fax/telephone number from the outgoing call logs is displayed. Tap a fax/telephone number you want to register. • From incoming call log When you select this registration method, the screen to select the fax/telephone number or the name from the incoming call logs is displayed. Tap a fax/telephone number or a name you want to register. 870