Canon Maxify Mb5320 User Guide
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Calling the Registered Information Up from Your Computer and Registering the Information to the Machine You can register the fax/telephone numbers, user's name, user's fax/telephone number, and rejected numbers saved on the computer to the machine.1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click Load from PC... . 4. Select the RSD file (*.rsd) to register to the machine. 5. Click Open on the dialog box. 6. Click Register to Printer . The registered information on the computer is registered to the machine. 851
Uninstalling Speed Dial UtilityFollow the procedure below to uninstall Speed Dial Utility. Important • Log into a user account with administrator privilege. 1. Perform the uninstalling process. • In Windows 8.1 or Windows 8: 1. Select Control Panel from the Settings charm on Desktop > Programs > Programs and Features . 2. Select Canon Speed Dial Utility from the program list, then click Uninstall. If the User Account Control screen appears, click Continue. • In Windows 7 or Windows Vista: 1. Click Start > Control Panel > Programs > Programs and Features . 2. Select Canon Speed Dial Utility from the program list, then click Uninstall. If the User Account Control screen appears, click Continue. • In Windows XP: 1. Click Start > Control Panel > Add or Remove Programs . 2. Select Canon Speed Dial Utility from the program list, then click Remove. 2. Click Yes when the confirmation message appears. When the message prompting you to restart your computer is displayed, click OK to restart your computer. Note • To reinstall Speed Dial Utility, uninstall Speed Dial Utility, then install it again from our website. 852
Receiving Faxes Receiving Faxes Changing the Paper Settings Memory Reception Receiving Faxes Using Useful Functions 853
Receiving FaxesThis section describes the preparation necessary for receiving a fax and how to receive a fax. Preparing for Receiving a FaxPrepare for receiving a fax according to the following procedure.1. Make sure that the machine is turned on. 2. Flick the HOME screen, then tap FAX . Using the Operation Panel The Fax standby screen is displayed. 3. Make sure of the receive mode setting. Make sure of the receive mode setting displayed on the Fax standby screen. Note • For details on how to change the receive mode: Setting the Receive Mode 4. Load paper. Load the sheets of plain paper. 5. Specify the paper settings as necessary. Changing the Paper Settings This completes the preparation for receiving fax. When a fax is received, it is printed on the loaded paper automatically. Receiving a Fax Depending on the selected receive mode, the receive operation varies. Note • For details on the receive mode: 854
Setting the Receive Mode• You can specify the advanced settings of each receive mode. For details on the advanced settings of the receive mode: Advanced Settings of Receive Mode • If the machine was not able to print a received fax, the machine stores the unprinted fax temporarily in its memory (memory receiving). Memory Reception • When receiving a fax, you can save received faxes on a USB flash drive as PDF files automatically or forward received faxes to the shared folder on the computer as PDF files automatically. Saving Received Faxes Automatically on a USB Flash Drive Forwarding Received Faxes Automatically to Shared Folder on the Computer When TEL priority mode is selected: • When the call is a fax: The telephone will ring when a call incomes. Pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset. The machine will receive the fax. Note • If the machine will not switch to fax reception, select FAX again on the HOME screen, then the Color or Black button to receive the fax. • To receive a fax without picking up the handset, select Manual/auto switch: ON in Advanced . RX start time allows you to specify the number of seconds until the machine switches to fax reception. • If you have subscribed to Duplex Ringing service in Hong Kong, the telephone will ring a specified number of times when there is an incoming call with a fax distinctive ring pattern. Then, the machine will switch to fax reception automatically without the handset being picked up. The number of times to ring the telephone until switching to fax reception can be changed. 855
•Set the machine to enable you to initiate fax reception from a connected telephone (remotereception). Remote Reception • When the answering machine is connected to the machine: • If the answering machine is set to the answering mode, select User-friendly RX: ON in Advanced . If the call is a fax, the machine will receive the fax automatically. • If the answering mode is turned off on the answering machine, pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset. • If Manual/auto switch: ON is selected in Advanced, set RX start time to longer than the time before the answering machine starts playing the answering message. After making this setting, we recommend that you call the answering machine using a mobile phone, etc. to confirm that messages are recorded successfully in the answering machine. • Set your answering machine to answering mode and adjust it as follows: - The entire message should be no longer than 15 seconds. - In the message, tell your callers how to send a fax. • When the call is a voice call: The telephone will ring when a call incomes. Pick up the handset, and talk on the telephone. Note • If the machine unexpectedly switches to fax reception during telephone calls, select User- friendly RX: OFF in Advanced . • If Manual/auto switch: ON is selected in Advanced, you must answer an incoming call by picking up the handset within the time specified in RX start time. Otherwise the machine will switch to fax reception. When FAX only mode is selected: • When the call is a fax: The machine will receive the fax automatically. 856
Note• If a telephone is connected to the machine, the telephone will ring when a call incomes. • You can change the number of times to ring the telephone with Ring count in Advanced . When DRPD or Network switch is selected: • When the call is a fax: The telephone will ring when a call incomes. The machine will receive the fax automatically when the fax ring pattern is detected. Note • You can change the number of times to ring the telephone. Advanced Settings of Receive Mode • When the call is a voice call: The telephone will ring when a call incomes. When the machine does not detect the fax ring pattern, the telephone will continue ringing. Pick up the handset, and talk on the telephone. Note • To use this feature, you need to subscribe to a compatible service provided by your telephone company. • For DRPD You need to select the appropriate ring pattern on the machine. Setting the DRPD Ring Pattern (US and Canada only) • For Network switch 857
The name of this service varies depending on the country or region of purchase. This settingmay not be also available depending on the country or region of purchase. 858
Changing the Paper SettingsThis machine prints received faxes to paper loaded in the machine beforehand. You can use the operationpanel to change the paper settings for printing faxes. Make sure that the settings are appropriate for the loaded paper. Important • If the size of loaded paper is different from that specified in the paper size setting, the received faxes are stored in the machine's memory and Check the page size and tap [OK]. is displayed on the touch screen. In this case, load the same size of paper as that specified in the paper size setting, then tap OK . You can also press the Stop button to close the message and print the stored documents in the machine's memory later. Printing a Document in Machine's Memory • If no paper is loaded, or paper has run out while printing is in progress, the received faxes are stored in the machine's memory and the error message for no paper is displayed on the touch screen. In this case, load paper and tap OK. You can also press the Stop button to close the message and print the stored documents in the machine's memory later. Printing a Document in Machine's Memory Note • If the sender sends a document that is larger than Letter-size or Legal-size, such as 11 x 17 inches, the sender's machine may send the fax automatically reduced in size or divided, or send only a part of the original. 1. Make sure that the machine is turned on. 2. Flick the HOME screen, then tap FAX . Using the Operation Panel The Fax standby screen is displayed. 3. Tap Function list . The Function list screen is displayed. 4. Tap FAX paper settings . The FAX paper settings screen is displayed. 5. Specify the settings. 859
A. Page size Select the page size from A4, Letter , or Legal . B. Type (Media type) The paper type is set to Plain paper. C. Paper src (Paper source) Select the cassette to feed paper. Selecting Cassette (auto) allows the machine to feed paper from the cassette 2 when the cassette 1 runs out of paper under the following conditions. • A4, Letter, or Legal sized plain paper is loaded in the cassette 1 and cassette 2. • Yes is selected for Auto feed switch in Cassette settings . D. 2-sidedPrintSetting Select two-sided printing or single-sided printing. Two sided printing is available for black & white faxes. Color faxes are printed on the single-side of paper regardless of this setting. After 2-sided is selected for 2-sidedPrintSetting , tap Advanced to specify the stapling side. Note • When Page size is set to A4 or Letter , the received faxes are printed on the two-sides of paper. 6. Press the Back button twice to return to the Fax standby screen. 860