Panasonic Digital Imaging System For Facsimile And Internet Fax Email Functions Dp 8032 Operating Instructions

							
Pre Installation Information
111
Internet FaxFeatures
Explanation of Contents
MAC Address
:MAC Address from the 2nd page of the General Settings List printout
Press    
, Key Operator’s password,   
  .
(1) IP Address : The Internet Protocol (IP) Address assigned to your machine.
(2) Subnet Mask : The Subnet Mask number.
(3) Default Gateway IP Address : The Default Gateways IP Address.
(4) Primary DNS Server IP Address : The IP address of the Primary DNS Server.
(5) Secondry DNS Server IP Address : The second IP address of the Primary DNS Server.
(6) Email Address : The email address assigned to your machine.  (Up to 60 characters)
(7) SMTP Server Name or SMTP 
Server IP Address :The SMTP Server Name (Up to 60 characters).  The SMTP Server IP 
Address.
(8) SMTP Auth Name The SMTP Auth Name.
(9) SMTP Auth Password The SMTP Auth Password.  (Up to 30 characters)
(10) POP Server Name or POP Server 
IP Address : The POP Server Name (Up to 60 char
acters). The POP Server IP Address.
(11) POP User Name : POP User Name.  (Up to 40 characters)
(12) POP Password : POP Password.  (Up to 30 characters)
(13) LDAP Server Name 
or LDAP Server IP Address : The LDAP Server Name or IP Address. (Up to 60 characters)
(14) LDAP User Name : LDAP Login Name. (Up to 60 characters)
(15) LDAP Password : LDAP Password. (Up to 30 characters)
(16) LDAP Search Base : LDAP Search Base. (Up to 60 characters)
(17) Host Name : The name assigned to your machine.  (Up to 60 characters)
(18) Default Subject : The information to be added to the Subject Line for all outgoing emails.  
(Up to 40 characters)
(19) Default Domain : Specify the Domain Name (Up to 50 characters) to be added to frequently 
used, or incomplete outgoing email addresses (
Ex: @yourcompany.com).
(20) Selectable Domains : Enter up to 10 Domain Names that can be selected during manual email 
addressing.  (Up to 30 characters)
(21) Remote Password : Enter a security password (Up to 10 characters) to allow Remote 
Programming of the Internet Parameters, and Auto Dialer, or the retrieval of 
the Journal via email.
(22) Relay XMT Password : Enter a password to provide network security to your Relay Station (for G3 
relay purposes).  (Up to 10 characters)
(23) Manager’s Email Address : Enter you Department Manager’s email address for notification of all 
Internet relayed transmissions for supervision, and cost control purposes.  
(Up to 60 characters)
(24) Insert Email Text The email text can be changed. Requires an authorized service provider to 
activate this feature. (Up to 40 characters)
(25) Relay Domain (01 to 10) : Enter up to 10 Domain Names that are authorized to access your Internet 
Fax for Relayed Transmission Request.  (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in  your machine.
(26) Community Name (1) : Community Name used for the Network Device Locator. (Up to 32 
characters).
(27) Community Name (2) : Community Name used for the Network Device Locator. (Up to 32 
characters).
(28) Device Name : Device Name used for the Network Device Locator. (Up to 32 characters).
(29) Device Location : Device Location for the Network Device Locator. (Up to 32 characters).
FUNCTIONGENERAL SETTINGS
09 Key Operator ModeOK
00  Print General SettingsStartOK 
						

							
112
Internet Communication Features
Your machine allows you to transmit documents over the Internet to another Internet Fax, or a PC.  The
document is first scanned, and converted into a TIFF-F, or PDF* file, and then transmitted to the remote
location as an attachment file to an email using MIME encoding.
Note: PDF file is only available if sending the document(s) to a PC.
The email system at the receiving end must support MIME.  Otherwise, the attachment file will be detached,
and lost.
When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP)
to transfer your outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the
Internet.
Internet Fax Delivery Notice (MDN)
If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition
Notification when sending the message itself to a device supporting this notification function.
Several email applications such as Eudora, and Outlook Express support, and are able to respond to the
delivery confirmation notification sent from the Internet Fax. As well as send a request for notification to the
Internet Fax by email applications that support MDN (Message Disposition Notification) function.
For additional details on MDN, consult a suitable reference such as the Help file, and the Users guide of
each respective email application.
Internet Fax Transmission
MDN respon se
Capability  Notification
MDN reque stMDN respons e
M
DN
 request
Internet Fax 
Internet Fax 
PC
Eudora, Outlook Express, etc. PC
Eudora, Outlook Express, etc.
Internet Fax Transmission
Message Delivery Notification (MDN) response Capability Notification
Legend :
: MDN Request from the Originator
: MDN Response with Capability Notification from the Recepient
: MDN Response from the Recipient
Eudora is a registered trademark of QUALCOMM Incorporated. 
						

							
Internet Communication Features
113
Internet FaxFeatures
Direct Internet FAX XMT uses Simple Mail Transfer Protocol (SMTP) to transfer mail reliably, and efficiently.
An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP
mail relay by employing SMTP server.
Direct Internet FAX XMT allows you to transmit documents to another Internet Fax directly without using an 
SMTP server. For this feature to work reliably, the IP Address should remain unchanged (ask your Network 
Administrator to reserve the IP Address). The Domain Name of the machines, and other record information 
must be properly registered in the DNS server. 
Further more, in common cases only email, and web service from the Internet are permitted into the
corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for
other, incoming services, since each opened path represents additional, potential security threats.
This makes Direct Internet FAX XMT attractive because it can operate throughout the organizations 
Intranet.
Direct Internet Fax XMT
Direct Internet FAX XMT LAN
Internet Fax  Typical SMTP
Routing
SMTP Server Internet Fax 
Internet 
						

							
Internet Communication Features
114
Your machine allows you to receive, and print a PC transmitted email automatically, or manually, depending
on its setup configuration.  However, if the received email includes a file attachment in a format other than
TIFF-F, such as PDF, Word, Excel, Power Point, your machine prints an error message instead.
Internet Mail Reception
Internet
Internet Fax
TransmissionInternet Mail
Reception
LAN LANInternet Fax  Internet Fax 
PC PC 
						

							
Internet Communication Features
115
Internet FaxFeatures
Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to
email address(s), or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax
machine(s) over the telephone line.
When an incoming Internet Fax, Email, or a regul ar Fax document is received, your machine checks
for the following:
1. First, your machine checks whether a sub-address is included.  If it is, it will look for a sub-address match within its auto dialer, and will route the documents to the corresponding stations email address(s), and/or
telephone number(s).
2. If no sub-address is specified, then your machine tries to match the originating fax machine’s Numeric ID (TSI) with the TSI routing within its auto dialer, and will route the documents to the corresponding stations
email address(s), and/or telephone number(s).
NOTE1. If the originating fax machine does not support the above sub-address function, sub-address
destination(s) cannot be selected.
2. Your machine will allow you to register the same sub-address number for an email address, and a telephone number.
Inbound Routing
LAN
PC
Internet Fax
Email
G3 Fax
G3 Fax
Fax Reception
Transfer to
a G3 FaxInternet Fax 
						

							
Internet Communication Features
116
Your machine is capable of transferring all received Internet email, or regular G3 fax documents to a pre-
programmed G3 fax, or a PC destination.
DHCP is a protocol for dynamically assigning IP addresses to Internet Fax, and client PCs. With DHCP, an
Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP
address management an easier task for network administrators. When an Internet Fax logs on to the
network, the DHCP server selects an IP address from a master list, and assigns it to the system. 
If you wish to enable the following options on your Internet Fax, a static (reserved by a Network
Administrator) IP address, and configurations must be used instead of the DHCP operation.SMTP Receiving
G3 Gateway
Direct Internet Fax XMT
The Internets emergence as a worldwide digital infrastructure has dramatically encouraged a market for
communications-oriented appliances. However, the no object security technique has gained widespread,
and dominant use over the Internet due to several reasons. 1. Internet mail is a multi-hop store, and forward architecture, and use of channel-based security isgenerally difficult.
2. No single technique is recommended by the Internet Fax standard.
To improve, and robust the system, Authentication through encryption based techniques are provided as a
typical solution. The techniques may be associated with the transmission channel, such as by using Simple
Authentication, and Security layer (SASL).
Some Internet Service Providers (ISP) take advantage of Internet mail service by providing an
Authentication feature.
Your Internet Fax provides the following three Authentication options.
1. SMTP Service Extension for Authentication (SMTP AUTH) -- while sending
2. Lightweight challenge-response mechanism POP (APOP) -- while receiving
3. POP before SMTP -- performs POP procedure prior to every SMTP transaction
Fax Forward
Dynamic Host Configuration Protocol (DHCP)
SMTP Authentication
LAN
PC
Internet Fax
Email
G3 Fax
G3 Fax
Transfer to a G3 Fax
or
Transfer to a PC
Routing
Document Distribution System
(DDS Server) 
						

							
Internet Communication Features
117
Internet FaxFeatures
For convenience, your Internet Fax has an LDAP client feature to enable the search for recipients email
addresses from the LDAP server, which assists the entering of long email addresses.
The Lightweight Directory Access Protocol (LDAP) is a protocol for accessing online directory services. An
LDAP client connects to an LDAP server, and asks a question. The server responds with an answer. 
Your Internet Fax indicates the search result from the LDAP server on the LCD display. This enables you to
easily choose the recipients you wish to send to, and saves you time from entering long, and intricate email
addresses. 
Your machine allows you to transmit an email received from an Internet Fax, or PC connected to the LAN to
multiple fax machines via a telephone line.  You can attach files with the TIFF-F format to this email.
Using the Sub-address specified by the originating fax machine, your machine can then route the received
documents to the remote machine via an email, which can then relay these documents to final destinations
where the final recipient is a regular G3 fax machine.
Your machine also allows you to convert a data file from various application programs such as spreadsheet
into a TIFF-F format file, and then transmit this file attached to an email.
To convert applications into a TIFF-F formatted file, however, requires you to first download the software
(printer driver) from the web site listed below.  The second part requires you to install the software on your
PC.
(See the web site for details about the printer driver installation, and operation.)
You can download the Panasonic’s printer driver from any of the following URL addresses:
http://panasonic.co.jp/pcc/en/
Lightweight Directory Access Protocol (LDAP)
Relayed Transmission
LAN
PC
G3 Fax
G3 Fax
Transfer to a G3 Fax
G3 Fax
Email
Internet Fax
Transfer to a G3 Fax Transfer to
a G3 Fax
Internet Fax 
						

							
118
Important Information
Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP).
The differences from a standard G3 fax communication using the Public Telephone Network (PSTN) are as
follows.
Differences between Internet Fax and Regular Fax
A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to
the receiving fax.  You pay for the circuit.  The two faxes negotiate a connection, synchronize, and exchange
image data.
The Internet Fax works like an email, the image data is broken down into packets, and transmitted through
your Local Area Network (LAN) to the Internet, or Intranet instead of using a telephone company’s network,
thus saving you long distance costs.
Transmitted Document Confirmation
1. Your machine does not directly connect to the final destination (See Note below), but rather connects to a
Mail Server via LAN.  Therefore, if a document cannot be correctly transmitted due to an error, the
erroneous mail may be returned from the Mail Server to your machine.
2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic on the network, or LAN system configuration.
3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all.  Therefore, when transmitting important, or time sensitive documents, it is recommended that you follow up with a
telephone call to confirm reception.
4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol.  Erroneous mail may not be returned depending on the Mail Server.
Note:
1) Fax Parameter 172 (DIRECT Internet Fax XMT), if set to Valid, allows you to configure Address Book so that you can directly send to the destination without medium of SMTP.
2) Your machine supports the Delivery Notice feature  (See page 195).
Your machine Cannot Make a Phone Call via LAN
Your machine can only make a phone call using a regular telephone line (PSTN).
Dual Port Communication
Your machines dual port capability, allows simultaneous G3 Fax Communication over regular telephone line
(PSTN), and LAN Communication.
Transmission Resolution
In view of PC transmission, the factory default setting for the resolution is set to FINE mode.  If required, this
setting can be changed to Normal.
Internet Mail Reception
1. Your machine can receive text email from a PC, and print ANSI characters.  It will print a  ❚ symbol if an
unrecognized character is received.
2. Received email font, and character size are fixed, and cannot be changed.
3. Text email will be printed at about 72 lines per page.  It is recommended that you use A4/Letter size recording paper.
4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, Word, Excel, Power Point, your machine prints an error message instead.
5. If the received email includes attached TIFF-F formatted image files, the text, and TIFF-F formatted image file will be printed on separate pages. 
						

							
Important Information
119
Internet FaxFeatures
Sending a Document to a PC via LAN
When transmitting a document to an email address, the following instructions are sent as text message in
addition to the TIFF-F formatted image file.
An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image
Viewer from the following URL addresses:
http://panasonic.co.jp/pcc/en/
Note: If the document(s) being sent are in the PDF format, the following message is shown instead.
An image data in PDF format has been attached to this email.
Internet Relayed Transmission
To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you
must set up your Network security.  Enter a Relay Station Name, which is concealed from the final
destinations, and a Manager’s Email Address for notification of all Internet Relayed Transmissions. 
						

							
120
User Parameters
See Operating Instructions (For Facsimile) if you wish to set the basic settings (User Parameters).
Before starting, you will need a completed copy of page 107 (Pre Installation Information).  For your
machine to be able to operate as an Internet Fax on the Network properly, the following five (5) Basic
Parameters must be pre-programmed into the machine.
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• Email Address of your machine
• Name or IP Address of the Default SMTP mail server
Setting the User (Internet) Parameters
1
 
2 
3
Input Key Operator’s password, and press  .
(8 digits: alpha-numeric; alphabet (case-sensitive), numbers, symbols 
(@,.,_,and SPACE))
4
Function Mode
Select A Function
GENERAL SETTINGS
FAX/EMAIL SETTINGS COPIER SETTINGS
PRINTER SETTINGS
SCANNER SETTINGS
FAX/EMAIL SETTINGS 04 Key Operator Mode
OK
00  User Parameters Function Mode: FAX/EMAIL
Select An Item
01  Fax Parameters
02
03
04
00 User Parameters
00  Print User Parameter List
01  Logo
02  Character ID
03  ID NO.
04  Time Zone
User Parameters
Select An Item
01 10