Panasonic Digital Imaging System For Facsimile And Internet Fax Email Functions Dp 8032 Operating Instructions

							
DP-8032 / 8025
Getting to KnowYour Machine
Before Starting
Facsimile
Features
Internet Fax
Features
Printing Journals
and Lists
  Appendix
Operating Instructions
Digital Imaging Systems
Model No.
English
Before operating this equipment, please carefully read this manual, 
and keep this documentation in a safe place for future reference.
 (Illustration shows optional accessories that may not be installed on your machine.) 
(For Facsimile and Internet Fax/Email Functions)
Problem Solving
Setting Your
Machine 
						

							
IMPORTANT INFORMATION
M ode l No. :                                                                                                 Ser i al  No .:                                                                               
Date of Purchase:                                                                                                                                                                      
Dealer:                                                                                                                                                                                         
Address:                                                                                                                                                                                      
Telephone Number:                                                                                                                                            
Supplies Telephone Number:                                                                                                                             
Service Telephone Number:                                                                                                                              
2
When requesting information, supplies, or service, always refer to the model, and serial number of your
machine. The model, and serial number plate (Main Name Plate) is located on the machine as shown  on
page 10. For your convenience, space is provided below to record information you may need in the future
for reference, or troubleshooting.
For the total system to work properly via LAN, certain information, and additional parameters must be set.  Please 
contact your network administrator for the required information, and connection to the LAN.
(Please confirm other required Internet parameter in General Settings. This setting list is printed by following the 
steps below:  , Input Key Operators password,     .)
User Information
Company Name:
Address:
Dept.:
City: State: Zip Code:
Tel. No.: Fax No.:
Internet Parameters (See page 122)
EMAIL Address:
SMTP Server Name: or SMTP Server IP: PORT No:
SMTP AUTH Name: SMTP AUTH Password:
** TCP/IP Default Gateway:
** DNS Server Address:
** 2nd DNS Server Address:
POP Server Name: or POP Server IP: PORT No:
POP User Name:
POP Password:  (for security, do not write it in - but keep it in a safe place)
LDAP Server Name: or LDAP Server IP: PORT No:
LDAP User Name:
LDAP Password:
LDAP Search Base:
FUNCTIONGENERAL SETTINGS09 Key Operator Mode
OK00  Print General SettingsStartOK
** These parameters are located in the Copier mode. 
						

							
3
Useful Office Functions
1. Facsimile• Plain Paper High-speed Super G3 compatible 
Fax with JBIG compression when optional Fax 
Communication Board (DA-FG300) is installed.
• Quick-Scan
• Quick Memory Transmission
2. Internet Fax • Capable of using Email (Internet Fax) Function
Document Distribution System
• When your machine is installed with the Fax Communication Board (DA-FG300) option, 
your machine will allow Fax Forwarding to the 
Document Distribution System (DA-WR10).
• The Document Distribution System 
automatically distributes received data 
(scanner data, data received via FAX, and data 
received via Internet Fax) to specified 
recipients via a predefined delivery mechanism. 
The system administrator uses the system to 
specify the delivery mechanisms, and the 
recipients. 
						

							
4
Table of Contents
Safety Information ...................................................................................... 9■
Connecting the Cables................................................................................... 12
Control Panel .................................................................................................................. 14
Loading Documents ....................................................................................................... 17
■How to Load Documents ................................................................................ 17
■Sending Non-Standard Size Documents ....................................................... 17
Basic Transmission Settings ........................................................................................ 18
■General Description ....................................................................................... 18
■Contrast ......................................................................................................... 18
■Resolution ...................................................................................................... 19
■Original (Text/Photo) ...................................................................................... 20
■Others ............................................................................................................ 20
Sending Documents....................................................................................................... 21
■Flatbed Scanning ........................................................................................... 23
■Searching and Editing the Address Book ...................................................... 23
Sending Documents....................................................................................................... 25
■General Description ....................................................................................... 25
■Memory Transmission.................................................................................... 25
■Rotated Transmission .................................................................................... 27
■2-Sided Transmission (Receiving) ................................................................. 27
■On-Hook Dialing............................................................................................. 28
■Transmission Reservation ............................................................................. 29
■Redialing ........................................................................................................ 31
Receiving Documents .................................................................................................... 32
■General Description ....................................................................................... 32
■Automatic Reception ...................................................................................... 32
■Manual Reception .......................................................................................... 32
■Print Reduction .............................................................................................. 34
■Receiving Oversize Documents ..................................................................... 35
■Substitute Memory Reception ........................................................................ 36
Mode Setting ................................................................................................................... 37
■Setting the Mode Setting................................................................................ 37
Batch Transmission ....................................................................................................... 41
■General Description ....................................................................................... 41
Timer Controlled Communications .............................................................................. 42
■General Description ....................................................................................... 42
■Deferred Transmission................................................................................... 42
■Deferred Polling ............................................................................................. 44
Polling ............................................................................................................................. 46
■General Description ....................................................................................... 46
■Preparing to be Polled ................................................................................... 46
■Poll Documents from Another Station ............................................................ 48
Getting to Know Your Machine
Before Starting
 Facsimile Features 
						

							
Table of Contents
5
Program Keys ................................................................................................................. 50
■General Description........................................................................................ 50
■Setting for Group Dialing ................................................................................ 50
■Setting for Program Dial ................................................................................. 52
■Editing for Group Dialing ................................................................................ 54
■Erasing the Program Key Settings ................................................................. 56
Confidential Mailbox ...................................................................................................... 57
■General Description........................................................................................ 57
■Confidential Mailbox ....................................................................................... 57
■Sending a Confidential Document to a Remote Stations Mailbox ................. 58
■Polling a Confidential Document from a Remote Stations Mailbox ............... 60
■Receiving a Confidential Document to Your Machines Mailbox .................... 61
■Storing a Confidential Document in Your Machines Mailbox......................... 62
■Printing Out a Confidential Document from Your Machines Mailbox ............. 63
■Deleting a Confidential Document Stored in Your Machines Mailbox ........... 64
Sub-Addressing.............................................................................................................. 66
■General Description........................................................................................ 66
■Setting the Sub-Address into a Address Book Number ................................. 67
■Sending a Fax with Sub-Address ................................................................... 69
■Using Manual Number Dialing........................................................................ 70
■Using Sub-Address Temporarily .................................................................... 71
Fax Cover Sheet ............................................................................................................. 73
■General Description........................................................................................ 73
■Using the Fax Cover Sheet ............................................................................ 73
Password Communications .......................................................................................... 76
■General Description........................................................................................ 76
■Setting  Password Transmission .................................................................... 77
■Setting Password Reception .......................................................................... 79
■Using Password Transmission ....................................................................... 81
Receive To Memory........................................................................................................ 83
■Setting the RCV To Memory Password.......................................................... 83
■Setting RCV To Memory ................................................................................ 84
■Printing Documents ........................................................................................ 85
PIN Code Access ............................................................................................................ 87
■Selecting the Access Method (Prefix or Suffix) .............................................. 87
■Dialing with a PIN Code ................................................................................. 89
Selective Reception ....................................................................................................... 91
■General Description........................................................................................ 91
■Setting the Selective Reception ..................................................................... 91
Department Code ........................................................................................................... 93
■General Description........................................................................................ 93
■Activating the Department Code Feature ....................................................... 93
■Sending Document with Department Code .................................................... 95
■Printing a Department Code Journal .............................................................. 96
 Facsimile Features 
						

							
Table of Contents
6
Edit File Mode .................................................................................................................98
■General Description ....................................................................................... 98
■Printing or Viewing a File List......................................................................... 98
■Changing the Start Time or the Station of a File ............................................ 100
■Deleting a File ................................................................................................ 102
■Printing Out a File .......................................................................................... 103
■Adding Documents into a File ........................................................................ 104
■Retry an Incomplete File ................................................................................ 105
Pre Installation Information ........................................................................................... 107
■Internet Fax Features..................................................................................... 107
■Setup as SMTP Mail Server ........................................................................... 108
■Setup as POP3 Client .................................................................................... 109
Internet Communication Features ................................................................................ 112
■Internet Fax Transmission ............................................................................. 112
■Direct Internet Fax XMT ................................................................................. 113
■Internet Mail Reception .................................................................................. 114
■Inbound Routing............................................................................................. 115
■Fax Forward ................................................................................................... 116
■Dynamic Host Configuration Protocol (DHCP)............................................... 116
■SMTP Authentication ..................................................................................... 116
■Lightweight Directory Access Protocol (LDAP) .............................................. 117
■Relayed Transmission ................................................................................... 117
Important Information .................................................................................................... 118
User Parameters ............................................................................................................. 120
■Setting the User (Internet) Parameters .......................................................... 120
Setting the Internet Parameters .................................................................................... 122
■Setting the User Parameters for the LAN Interface ....................................... 122
Sending Documents via LAN ........................................................................................ 124
■Manual Email Addressing .............................................................................. 124
■Address Book Email Addressing .................................................................... 126
■Multi Email Station Addressing (Broadcasting) .............................................. 128
■Internet Fax Ledger Size Document Transmission ........................................ 129
■Change the File Format and File Name ......................................................... 131
■Returned Email .............................................................................................. 133
■Using a Mailing List ........................................................................................ 134
Receiving Documents via LAN ..................................................................................... 135
■General Description ....................................................................................... 135
■Receiving Email from a POP Server .............................................................. 137
Program Keys ................................................................................................................. 14 1
■Setting the POP Email Retrieval Key ............................................................. 141
■Using the POP Email Retrieval Key ............................................................... 143
Sender Selection ............................................................................................................ 145
■General Description ....................................................................................... 145
■Setting the Sender Selection ......................................................................... 145
■Sending Document with Sender Selection..................................................... 148
■Printing the Sender Selection List .................................................................. 149
 Facsimile Features
Internet Fax Features 
						

							
Table of Contents
7
Inbound Routing............................................................................................................. 151
■Setting the Routing Parameters ..................................................................... 151
■Entering Address Book Dialing Numbers for Inbound Routing ...................... 152
Fax Forward ....................................................................................................................155
■Setting Fax Forward ....................................................................................... 155
■Fax Forward (Using Document Distribution System) ..................................... 157
Internet Fax Return Receipt .......................................................................................... 158
■General Description........................................................................................ 158
Relayed Transmission ................................................................................................... 160
■General Description........................................................................................ 160
■Relay Network ................................................................................................ 161
■Setting Up Your Machine as an Internet Relay Station .................................. 163
■Setting Up Your Machine for Relayed Transmission...................................... 164
■Sending Documents via Internet Relay .......................................................... 167
■Sending Document(s) from a PC to a G3 Fax Machine ................................. 171
■Printouts and Reports..................................................................................... 173
Setting the Dialing Method (Tone or Pulse) ................................................................. 175
■General Description........................................................................................ 175
Adjusting the Volume .................................................................................................... 176
■General Description........................................................................................ 176
■Setting the Monitor Volume ............................................................................ 176
User Parameters ............................................................................................................. 177
■General Description........................................................................................ 177
■Setting the User Parameter ............................................................................ 177
Address Book ................................................................................................................. 18 0
■Adding Address Book Dialing Numbers ......................................................... 180
■Editing the Address Book ............................................................................... 183
Customizing Your Machine ........................................................................................... 188
■General Description........................................................................................ 188
■Setting the Fax Parameters............................................................................ 188
■Fax Parameter Table...................................................................................... 190
Setting Up IPv6 ............................................................................................................... 197
■General Description........................................................................................ 197
■IPv6 Address .................................................................................................. 199
■DNS Server Address ...................................................................................... 203
Journals and Lists.......................................................................................................... 205
■General Description........................................................................................ 205
■Transaction Journal ........................................................................................ 205
■Communication Journal  (COMM. JOURNAL) ............................................... 209
■Address Book List .......................................................................................... 211
■Group and Program List ................................................................................. 213
■Fax Parameter List ......................................................................................... 214
Internet Fax Features
Setting Your Machine
Printing Journals and Lists 
						

							
Table of Contents
8
Troubleshooting ............................................................................................................. 215
■Information Codes.......................................................................................... 217
■Verification Stamp .......................................................................................... 220
■Checking the Telephone Line ........................................................................ 221
Specifications .................................................................................................................223
FCC Notice for User in USA .......................................................................................... 225
Notice to User in Canada ............................................................................................... 227
Glossary ....................................................................................................................... ... 229
ITU-T Image No. 1 ........................................................................................................... 236
Index .......................................................................................................................... ...... 237
Problem Solving
Appendix 
						

							
9
Getting to KnowYour Machine
Getting to Know Your Machine
Safety Information
denotes a potential hazard that could result in serious injury, or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED.
• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
CAUTION -USE OF CONTROLS OR ADJUSTMENTS  OR PERFORMANCE OF PROCEDURES OTHER
THAN THOSE SPECIFIED HEREIN MAY RESU LT IN HAZARDOUS RADIATION EXPOSURE.
• THE POWER CORD ON THIS EQUIPMENT MUST  BE USED TO DISCONNECT THE MAIN POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS NEAR THE EQUIPMENT AND IS EASILY
ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
WARNING 
						

							
Safety Information
10
denotes hazards that could result in minor injury, or damage to the machine.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BE FORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE  UNIT IS RE-ENERGIZED.
When using your telephone equipment, basic safety precautions should always be followed to reduce the
risk of fire, electric shock, and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD, AND BATTERIES INDICATED IN THIS MANUAL. DO NOT DISPOSE OF BATTERIES IN A FIRE. THEY MAY EXPLODE. CHECK WITH LOCAL CODES FOR POSSIBLE SPECIAL
DISPOSAL INSTRUCTIONS.
SAVE THESE INSTRUCTIONS.
Model and Serial Number
Factory ID
Manufacturer’s Name and Address  
CAUTION
IMPORTANT SAFETY INSTRUCTIONS