OKI C7350DTN User Manual
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C7350/7550 User’s Guide: Print Job Accounting Utility • 631 2.Ensure that your printer model is selected, then click General and select Plug-in Preferences. 3.Open the Print Time Filters menu, then check Print Time Filters, JobType and JobAccounting. 4.Click Save Settings, then click OK. 5.Click Cancel. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Print Job Accounting Utility • 632 Server Software Capabilities Use the Print Job Accounting server software •to register printers and clients •to set print limits •to set up automatic generation of print logs. •to set up automatic email of log reports to the Administrator For Each Client, You Can •Enable/disable print or color print. •Set upper limits for items such as printed pages. •Log selected items, including: –Date –User Name –Printer Name –Document Name – Number of Printed Pages broken down by color versus monochrome –Paper Size – Simplex or Duplex Printing –etc. •Set up an account, allowing printing only within the limits set. NOTE The information on document names cannot be acquired while printing from some Windows applications or from a Macintosh. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Print Job Accounting Utility • 633 For Each Printer, You Can •Set fees by sheets, paper sizes, and so forth. •Set (all) print enabled/disabled or color print enabled/disabled. •Set upper limits for items such as printed pages. •Set up an account, allowing printing only within the limits set. •Set up Group(s) in which to include the printer For Print Logs, You Can •Export print logs as comma-separated value (.csv) files, which can be imported into many commercially available spreadsheet programs. •Automatically email print logs to the Administrator monthly on a selected day. •Customize items to be included in the log, setting them either manually (see page 684) or using one of the multiple Microsoft ® Excel spread sheet macros provided (see page 688). •Acquire a print log for print jobs sent from a client directly to a printer, bypassing the print server. •Accurately record printed pages through print logs even when a client has cancelled his/her print jobs or paper jams have occurred. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Print Job Accounting Utility • 634 User Name Versus Account ID User Name The User Name is displayed whenever print logs are displayed, and its sole purpose is to make it easy to see who has been printing. The User Name is assigned when creating an Account ID (see page 669). It may be set up to represent an individual client or a group of clients, and is associated with the Account ID number. The User Name does not necessarily need to be the same as the Windows Login User Name. Account ID The Account ID is the number Print Job Accounting actually uses to identify clients. Account ID values of 1 through 1879048191 can be assigned. Clients who do not have their own Account ID will be recognized as Unregistered ID(0). Normally an Account ID is assigned to each individual client. If the same Account ID is assigned to different clients, all the print jobs they have made will be added up as the same client when the System totals up. Account IDs must be set for each individual registered printer connected to the Server. The same Account ID can be set up for more than one printer, with different limits set for each printer. Therefore, you can set particular clients to have access only to certain printers. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Print Job Accounting Utility • 635 Examples of Account ID Scenarios: To Permit Only Some Clients to Print: In this case, you need not necessarily assign an Account ID to each and every client. You assign one only to those clients who are permitted to print. All other clients will be recognized as Unregistered ID(0) and all you have to do is to inhibit printing by Unregistered ID clients. To Permit Only Some Clients to Print in Color: You can prevent any Unregistered ID clients from printing in color, in the same way as above. To Set the Print Limits and Collect Print Logs by Department: In this case, you need not necessarily assign an Account ID to each and every client. All you have to do is to assign an Account ID to each department and specify the Group Name in place of User Name. To Set Print Limits and Collect Print Logs for Each Client: Here, you need to assign an Account ID to each individual client. Be sure that you do not to assign the same Account ID to more than one. client. NOTE All Account IDs must be set in the Server computer for e a c h o f t h e C l i e n t c o m p u t e r s t h a t w i l l b e a l l o w e d t o p r i n t to a specific printer. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Print Job Accounting Utility • 636 Server Software Starting the Server Software Click Start → Programs → Okidata → Print Job Accounting → Print Job Accounting. Important! The first time you open the Server software, the following window appears. Make a note of the Server ID for future use. You can also find it by clicking Help → Server ID … from the main Job Accounting Window. JA_ServerID.bmp Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Print Job Accounting Utility • 637 The following window appears: JA_OpeningScreen.bmp Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Print Job Accounting Utility • 638 Server Software Pull-Down Menus There are five Server Software Pull-Down Menus •File Menu •Printer Menu •Log Menu •Option Menu •Help Menu JA_ServerMenus.bmp Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Print Job Accounting Utility • 639 Server Software Pull-Down Menus File Menu ExitClose the application. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Print Job Accounting Utility • 640 Server Software Pull-Down Menus Printer Menu Add a PrinterRegister a new printer. Manages multiple printers as a group …Set up multiple registered printers as a group. Delete a Printer/ Printer Group a a. Before running, select the subject printer from the “Printer Tree” on the left side of the window. Delete a registered printer or group of printers. Change a Printer GroupAdd or delete registered printers from a group. Start/End Log aStart/end the process of acquiring information for logs from the printer at the set interval time. Acquire a Log aAcquire a print log saved in the printer.b b. Select Log Menu → Refresh Display to update the information on the log pane after having run this menu. Setting the TimeaSet the present time in the printer.c c. If the printer has been switched on and off, the correct time will not set in the printer until the next time printer logs are acquired. You need only do this if the printer has been switched on and off in be- tween acquisition of logs. Define Fees …Set up and select fees. Properties …Set the printer properties. Downloaded From ManualsPrinter.com Manuals