OKI C7350DTN User Manual
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C7350/7550 User’s Guide: Windows 2000 Operation • 281 Secure Printing (Printing Confidential Documents) Deleting the confidential document before printing it 1.Press the MENU button to access the PRINT JOBS MENU. Press the SELECT button. 2.Use the buttons on the printer control panel to enter the personal ID number you set above. 3.Press the VALUE button until ALL JOBS or the required job name is displayed. 4.Press the CANCEL button to delete the job from the printer. NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager. Please refer to the online Help for the Storage Device Manager software. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Windows 2000 Operation • 282 Hard Disk Drive PCL or PostScript Storing a Document Store to hard disk (job spooling) allows print jobs to be prepared and stored on the hard disk for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc. 1.Open the file in your application. Select File → Print. 2.In the Print dialog box, on the General tab, click the appropriate driver. Click the Job Options tab. 3.Select Store to HDD. NOTE • The internal hard disk must be installed in the printer and enabled. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed. • If the software application being used has a collate print option, this must be turned OFF for Store to Hard Disk to operate correctly. • Store to Hard Disk may not be available in some software applications. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Windows 2000 Operation • 283 4.Select the number of copies. Click Collate, if applicable. C73_2k_PS_Store.bmp and C73_2k_PCL_Store.bmp a.Enter a job name of up to 16 characters under Job Name Setting. If required, select Request Job Name for each print job. b.Type a four digit personal ID number from 0000 to 7777. Then, click OK. C73_2k_PS_JobPin.bmp and C73_2k_JobPin_.bmp 5.Click Print. The document is stored on the hard disk. It can then be printed on demand, or deleted. Use the procedures given below. NOTE If you’ve already stored a document on the printer’s hard disk drive, and want to store another one, click the PIN button and enter a new Job Name. PostScript Driver PCL Driver PostScript Driver PCL Driver Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Windows 2000 Operation • 284 Hard Disk Drive Printing a stored document 1.Press the MENU button to access the PRINT JOBS MENU and press the SELECT button. 2.Use the buttons on the printer control panel to enter the personal ID number you selected above. 3.Press the VALUE button until ALL JOBS or the required job name is displayed. 4.Press the SELECT button to print the document. NOTE An alternative method of printing or deleting the stored document is to use the Storage Device Manager. Please refer to the online Help for the Storage Device Manager software. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Windows 2000 Operation • 285 Hard Disk Drive Deleting a stored document 1.Press the MENU button to access the PRINT JOBS MENU and press the SELECT button. 2.Use the buttons on the printer control panel to enter the personal ID number you selected above. 3.Press the VALUE button until ALL JOBS or the required job name is displayed. 4.Press the CANCEL button to delete the remaining copies of the document. 5.When the deletion confirmation message appears, confirm by pressing the SELECT button. NOTE An alternative method of printing or deleting the stored document is to use the Storage Device Manager. Please refer to the online Help for the Storage Device Manager software. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Windows 2000 Operation • 286 Overlays What are Overlays? An overlay can be a combination of graphics, fonts, or text that is stored in the printers flash memory or on the hard disk (supplied on some models, optional on others), and printed whenever required. The result is similar to the Watermark feature, but with the ability to be much more elaborate. Overlays can be useful for tasks such as printing letterheads, forms, or invoices, and should reduce the need for pre-printed stationery. Example of Using Overlays Suppose that you have created and stored three files in the printer using the Storage Device Manager: •the company logo •the company address •the company mission statement. The Overlay feature allows these files to be incorporated into your document in various combinations, depending on your requirements. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Windows 2000 Operation • 287 Creating Overlays 1.Create the document that you wish to use for Overlay printing (e.g. a letterhead). 2.Use the printer driver to generate a PRN file (print file). 3.Use the Storage Device Manager utility to convert this PRN file (print file) to a storable file format. 4.Download the storable file to the printer. Once someone has set up all the necessary overlay files on the printer, other users only have to switch on the required settings in the printer driver to use the overlays. NOTE • The internal hard disk must be installed in the printer to allow for spooling of the print job before final printing. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed. • If the software application being used has a collate print option, this must be turned OFF for overlay to operate correctly. • An overlay may consist of more than one component file. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Windows 2000 Operation • 288 Creating documents to use as overlays PCL An overlay can be created in any software application that can handle logos, letterheads, forms, etc. and can print to a file. To create a print (PRN) file: 1.Open in your application program. Open the file to be stored as an overlay. Choose File, then Print. 2.Make sure that the Print To File option is switched on in your applications Print dialog box. 3.Depending on the application, you may need to select your printer model. Click the Properties dialog box. This should open the printer driver settings. 4.Choose all of the printer driver settings with which you would like your overlay to print. 5.Try to keep the overlay to a single sheet. Dont use N-up, duplex, finisher options, etc. when creating an overlay. These can be added when printing the document that includes the overlay. 6.Click OK to close the Properties dialog box. 7.Click Print. Instead of sending the print job to the printer, this prompts you to save the print job on your PCs hard disk. Give the file a meaningful name such as my template.prn. Important You must use the Oki PCL driver to do this. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Windows 2000 Operation • 289 Creating documents to use as overlays PostScript An overlay can be created in any software application that can handle logos, letterheads, forms, etc. and can print to a file. 1.Open in your application program. Open the file to be stored as an overlay. Choose File, then Print. 2.Make sure that the Print To File option is switched on in your applications Print dialog box. 3.Depending on the application, you may need to select your printer model. Then click Properties… This should open the printer driver settings. 4.Select the Job Options tab. Click the Overlays… button. 5.Choose Create Form from the menu. 6.Click OK to close the Properties dialog box. 7.Click OK to print the document to a file. Instead of sending the print job to the printer, this prompts you to save the print job on your PCs hard disk. Give the file a meaningful name such as “my template.prn.” Important You must use the Oki PostScript driver to do this. Downloaded From ManualsPrinter.com Manuals
C7350/7550 User’s Guide: Windows 2000 Operation • 290 Downloading the print file to use as an overlay In the previous topic, you created a print (PRN) file on your PCs hard disk. This topic explains how to use the Storage Device Manager to download this file to the printer. The Storage Device Manager software is included with the original software CDs that were supplied with your printer. 1.Launch Storage Device Manager. Allow the program to discover (locate) the printer. 2.Click Project. Click New Project. 3.From the Project menu, select Add File to Project. 4.Select the PRN file(s) that you created earlier. PCL: This automatically generates a BIN file. PostScript: This automatically generates a PostScript hst file. 5.Note the name that the file is assigned in the Storage Device Manager. Names are case sensitive. Important! At this step, look in the project window. The BIN file is assigned an ID number. You can change this ID number by double-clicking it. Enter a new one in the ID field. NOTE The assigned file name is very important! You must use this ID number or name when creating overlays in the printer driver. You should change the ID number or name from the default value. Note the new name for later use. Downloaded From ManualsPrinter.com Manuals