Konica Minolta bizhub C451 User Manual

							Printing/sending a system user box document6
C4516-31
3Touch [System User Box], and then touch [External Memory].
4Touch [OK].
– Of the saved files, only the names of files with a format that can be 
printed are displayed.
– A maximum of 255 printable files can be displayed in the folder with 
the specified path. If there are more than 255 files in a single folder, 
it may take some time to display the file list.
The configuration of the folders and files on the connected external 
memory is displayed.
5Select the document to be printed.
– The document to be printed can also be specified by typing in the 
path to the folder containing it. Touch [File Path], and then type in 
the path.
– To open the folder containing the currently selected item, touch 
[Up].
– To view the contents of the folder, touch [Open].
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							Printing/sending a system user box document6
C4516-32 – A maximum of 250 characters can be entered for the file path and 
file name. If the number of characters exceeds this limit, the file list 
cannot be displayed.
6Touch [Print].
7Specify the print settings.
8Touch [Start], or press the [Start] key in the control panel.
To print an encrypted PDF file
When printing an encrypted PDF file saved on external memory, select the 
data in the External Memory screen, and then print it.
When printed, the encrypted PDF file on the external memory is saved in the 
Encrypted PDF User Box on this machine. Access the Encrypted PDF User 
Box on this machine, and then print the document.
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							7Specifying Utility mode 
parameters
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							Specifying Utility mode parameters7
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7 Specifying Utility mode parameters
7.1 Settings that can be specified from Utility mode
Various basic settings and advanced parameters for using this machine can 
be set from the Utility mode. This chapter describes the procedures for set-
ting the Utility mode parameters for the User Box functions.
Utility mode parameters
The following Utility mode parameters are described in this manual.
PageScope Web Connection
PageScope Web Connection is a device management utility supported by 
the HTTP server integrated into the device. Using a Web browser on a com-
puter connected to the network, machine settings can be specified from Pa-
geScope Web Connection.
Specifying settings with the utility is convenient since text can easily be 
typed in from your computer instead of with the machine’s control panel.
Since some settings can only be specified with PageScope Web Connection, 
refer to the PageScope Web Connection User’s Guide for details.
ParameterDescriptionPage reference
One-Touch/User 
Box RegistrationCreate new user boxes. “Registering user boxes” on 
page 7-6
Administrator Set-
tingsSpecify various settings, for example, for 
deleting documents from user boxes.“User Box Settings” on 
page 7-20
Specify limitations on the number of user 
boxes that can be registered for each user.“Maximum Number of User 
Boxes” on page 7-18
Specify settings for the ID & Print User Box. “ID & Print Settings” on 
page 7-29
Specify the password for the user box ad-
ministrator.“User Box Administrator 
Setting” on page 7-31
Perform operations such as formatting the 
hard disk and deleting data.“HDD Setting” on page 7-34
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							Specifying Utility mode parameters7
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7.2 User box permissions
Types of users
Users of various levels can use this machine. Other than machine adminis-
trators, user box administrators can use User Box functions. The following 
types of users can access the various user boxes.
!
Detail 
To log on as the user box administrator, type “boxadmin” as the user 
name for user authentication and type the password specified in “User 
Box Administrator Setting” on page 7-31.
Public user boxes and personal/group user boxes
The operations indicated below can be performed with public user boxes, 
which can be accessed by all users, and with personal/group user boxes, 
which can only be accessed by specific users.
*1 The operations can be performed only on user boxes created by the reg-
istered user.
*2 User box administrators and administrators can perform operations with-
out entering the password, even if a password has been set for the user box.
TypeDescription
Public  user This user has access when user authentication settings have not been applied.
Registered 
userThese user are registered by the administrator when user authentication set-
tings have been applied.
User box ad-
ministratorThis user can log on as a box administrator when user authentication settings 
have been applied. This user can access all user boxes, regardless of whether 
a password has been specified.
Administrator This user can manage the machine. This user can create, change or delete any 
user box, regardless of whether a password has been specified.
OperationCreate boxesView/download/
delete docu-
mentsChange box 
settingsDelete boxes
User box type Public Per-
sonal/
groupPublic Per-
sonal/
groupPublic Per-
sonal/
groupPublic Per-
sonal/
group
Public usero×o×o×o×
Registered useroooo
*1oo*1oo
User box ad-
ministratoro
*2o*2o*2o*2o*2o*2o*2o*2
Administratoro*2×××o*2o*2o*2o*2
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							Specifying Utility mode parameters7
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7.3 Displaying settings screens
Displaying the Administrator Settings screen
1Press the [Utility/Coun-
ter] key.
2Touch [3 Administrator Settings].
– An item can also be selected by pressing the key in the keypad for 
the number beside the desired button. For [3 Administrator Set-
tings], press the [3] key in the keypad.
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							Specifying Utility mode parameters7
C4517-5
3Type in the password, and then touch [OK].
– For details on typing in text, refer to “Entering text” on page 8-3.
– To finish specifying settings in the Utility mode, press the [Utility/
Counter] key. Otherwise, exit the Utility mode by touching [Close] in 
each screen until the screen for the Copy, Fax/Scan or User Box 
mode appears.
The Administrator Settings screen appears.
!
Detail 
If “Prohibited Functions When Authentication Error” is set to “Mode 2” an 
incorrect administrator password is entered the specified number of 
times, it is no longer possible to enter Administrator mode. For details on 
the “Prohibited Functions When Authentication Error” parameter, refer to 
the User’s Guide [Copy Operations].
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							Specifying Utility mode parameters7
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7.4 Registering user boxes
New user boxes can be registered. The following types of user boxes can be 
registered.
!
Detail 
If user authentication is canceled after personal user boxes are created, 
the personal user boxes become public user boxes.
Bulletin board user boxes and relay user boxes can be created when op-
tional fax kit FK-502 is installed. For details, refer to the User’s Guide [Fax 
Operations].
If user authentication settings have been applied, be sure to type in the 
ID and password, and touch [Login] or press [Access] key. If authentica-
tion settings have not been applied, personal user boxes cannot be cre-
ated.
If optional fax kit FK-502 has been installed, confidential reception set-
tings can be specified as advanced User Box functions.
TypeDescription
Public user boxes This shared user box can be accessed by everyone.
Personal user boxes This user box for an individual can only be accessed by users that have 
logged on if user authentication settings have been applied.
Group user boxes This user box can only be accessed by users who belong to the account 
and have logged on when account track settings have been specified.
Annotation user 
boxesThis user box is used when an image of the date/time or an annotation 
number is added to saved document data that is to be printed or trans-
m i t t e d .  T h e  t y p e  o f  t e x t  t o  b e  a d d ed can be specified when the document 
is being used.
Annotation user boxes are registered in Administrator mode.
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							Specifying Utility mode parameters7
C4517-7 Registering user boxes
Settings can be specified for the following when registering.
New screen 1/2
New screen 2/2
2
Reminder 
If “Password Rules” is set to “Enable”, only a password with 8 digits can 
be specified.
If a user box password containing less than 8 characters has already 
been registered, change the password so that it contains 8 characters 
before setting “Password Rules” to “Enable”. For details on the pass-
word rules, refer to the User’s Guide [Copy Operations].
ParameterDescription
User Box No. The next available user box number is displayed. To specify a user box 
number, touch [User Box No.], and then use the keypad to type in the 
user box number (between 1 and 999999999).
User Box Name Touch [User Box Name], and then use the control panel keypad and the 
keyboard that appears in the touch panel to type in the user box name 
(20 characters or less). The same user box name can be specified for a 
multiple number of user boxes if the boxes have been given different user 
box numbers.
Password Specify a password to limit access to the user box. Touch [Password], 
and then use the control panel keypad and the keyboard that appears in 
the touch panel to type in the password (8 characters or less).
Index Select the index characters.
Type Depending on the user authentication and account track settings that 
have been specified, select “Public”, “Personal” or “Group”.
If “Personal” was selected, specify the owner name. To change the own-
er, touch [Change Owner], and then select a different owner.
If “Group” was selected, specify the owner account. In the Change Own-
er screen, select a different owner account.
ParameterDescription
Auto Document De-
lete TimeSelect the time until the document is deleted after it is saved in the user 
box.
Confidential RX This parameter appears when optional fax kit FK-502 is installed. Select 
whether or not the confidential reception function is added to the user 
box. If the confidential reception function is added, type in the confiden-
tial reception password.
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							Specifying Utility mode parameters7
C4517-8
1Press the [Utility/Coun-
ter] key.
2Touch [1 One-Touch/User Box Registration].
3Touch [2 Create User Box].
The Create User Box screen appears.
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