HP LaserJet M3035xs MFP User Manual

							9Fax
The HP LaserJet M3027x MFP and the HP LaserJet M3035xs MFP models come with a fax feature.
For complete instructions for configuring the device fax and for using the fax features, see the fax guide,
which is included with the HP LaserJet M3027x MFP and the HP LaserJet M3035xs MFP on the device
CD.
This chapter provides information about the following topics.
●
Analog faxing
●
Digital fax
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							Analog faxing
On the HP LaserJet M3027x or the HP LaserJet M3035xs MFPs, the device can function as a standalone
fax machine.
Connect the fax to a telephone line
When connecting the fax to a telephone line, ensure that the telephone line that is being used for the
fax is a dedicated line that is not used by other devices. In addition, this line should be an analog line
because the fax will not function co rrectly if it is connected to some digital PBX systems. If you are not
sure whether you have an analog or digital  phone line, contact your telecom provider.
NOTEHP recommends using the telephone cord that comes with the device to ensure that the
fax functions correctly.
1. Remove the fax jack cover from the device, and then connect one end of the telephone cord to the
fax jack. Push the connector until it c licks, and then replace the fax jack cover.
2.Connect the other end of the cord to the telephone jack on the wall. Push the connector until it
clicks or until it is  securely seated. Because different types of connectors are used in different
countries/regions, the connector might not make an audible click.
Configure and use  the fax features
Before you can use the fax features, you must config ure them in the control-panel menus. For example,
you need to specify the following information:
● Date and time
● Location
● Fax header
For complete information about configuring and using the fax accessory, and for information about
troubleshooting fax-accessory problems, see the  HP LaserJet Analog Fax Accessory 300 User Guide ,
which is provided with the fax accessory.
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							Digital fax
Digital faxing is available when you install the optional HP Digital Sending Software. For information
about ordering this software, go to 
www.hp.com/go/LJM3027_software or www.hp.com/go/
LJM3035_software.
With digital faxing , the device does not need to be connected directly to a phone line. Instead, the device
can send a fax in one of three ways:
● LAN fax
 sends faxes through a th ird-party fax provider.
● Microsoft Windows 2000 fax
 is a fax modem and digital sender module that the computer uses
to operate as a turnkey gateway fax.
● Internet fax
 uses an Internet fax provider to process fa xes. The fax is delivered to a traditional fax
machine or sent to the user’s e-mail.
For complete information about using digital faxing, see the documentation that is provided with the
HP Digital Sending Software.
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							10 Manage and maintain the device
This chapter describes how to manage and maintain the device:
●
Use information pages
●
Configure e-mail alerts
●
Use the HP Easy Printer Care software
●
Use the embedded Web server
●
Use HP Web Jetadmin software
●
Use the HP Printer  Utility for Macintosh
●
Manage supplies
●
Replace supplies and parts
●
Clean the device
●
Calibrate the scanner
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							Use information pages
From the control panel, print pages that give details about the device and its current configuration. The
table below provides the instructions  for printing the information pages.
Page descriptionHow to print the page
Menu map
Shows the control-panel menus and
available settings.1.From the Home screen, touch  Administration.
2. Touch  Information .
3. Touch  Configuration/Status Pages .
4. Touch  Administration Menu Map .
5. Touch  Print.
The content of the menu map varies, depending on the options currently installed in
the device.
For a complete list of control panel menus and possible values, see 
Control panel .
Configuration page
Shows device settings and installed
accessories.1.From the Home screen, touch  Administration.
2. Touch  Information .
3. Touch  Configuration/Status Pages .
4. Touch  Configuration Page .
5. Touch  Print.
NOTE If the device contains an HP Jetdirect print server or an optional hard
disk drive, additional conf iguration pages print that provide information about
those devices.
Supplies status page
Shows print-cartridge toner levels.1. From the Home screen, touch  Administration.
2. Touch  Information .
3. Touch  Configuration/Status Pages .
4. Touch  Supplies Status Page .
5. Touch  Print.
NOTE If you are using non-HP supplies , the supplies status page might not
show the remaining life for those supplies. For more information, see
HP policy on non-HP print cartridges .
Usage page
Shows a page count for each size of
paper printed, the number of one-sided
(simplexed) or two-sided (duplexed)
pages, and the average percentage of
coverage.1.From the Home screen, touch  Administration.
2. Touch  Information .
3. Touch  Configuration/Status Pages .
4. Touch  Usage Page .
5. Touch  Print.
File directory
Contains information for any mass
storage devices, such as flash drives, 1.
From the Home screen, touch  Administration.
2. Touch  Information .
3. Touch  Configuration/Status Pages .
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							Page descriptionHow to print the page
memory cards, or hard disks, that are
installed in the device.4.Touch  File Directory .
5. Touch  Print.
Fax reports
Five reports show fax activity, fax calls,
billing codes, blocked fax numbers, and
speed-dial numbers.
NOTE Fax reports are
available only on device
models that have fax
capabilties.
1. From the Home screen, touch  Administration.
2. Touch  Information .
3. Touch  Fax Reports .
4. Touch one of the following buttons to print the corresponding report:
●Fax Activity Log
● Fax Call Report
● Billing Codes Report
● Blocked Fax List
● Speed Dial List
5. Touch  Print.
For more information, see the fax guide that came with the device.
Font lists
Shows which fonts are currently
installed in the device. 1.
From the Home screen, touch  Administration.
2. Touch  Information .
3. Touch  Sample Pages/Fonts .
4. Touch either  PCL Font List  or PS Font List .
5. Touch  Print.
NOTE The font lists also show which f onts reside on a hard disk accessory
or DIMM.
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							Configure e-mail alerts
NOTEIf your company does not have e-mail,  this feature might not be available.
You can use HP Web Jetadmin or the embedded Web  server to configure the system to alert you of
problems with the device. The alerts take the form of e-mail messages to the e-mail account(s) that you
specify.
You can configure the following:
● The device(s) you want to monitor
● The alerts you want to receive (for example, aler
ts for paper jams, paper out, supplies status, and
cover open)
● The e-mail account(s) to which th
e alerts should be forwarded
SoftwareInformation location
HP Web JetadminSee Use HP Web Jetadmin software for general information about HP Web Jetadmin.
See the HP Web Jetadmin Help system for details about alerts and how to set them up.
Embedded Web server See Use the embedded Web server  for general information about the embedded Web server.
See the embedded Web server Help system for details about alerts and how to set them up.
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							Use the HP Easy Printer Care software
The HP Easy Printer Care software is a program that you can use for the following tasks:
● Discover devices on the network and track their status.
● Set up and view alerts for multiple printers at the same time.
● Set up and view supplies alerts for multiple printers at the same time.
● Shop online for supplies.
● Use HPs online troubleshooting and maintenance tools.
You can use the HP Easy Printer Care software when th e device is directly connected to your computer
or when it is connected to a network. To do wnload the HP Easy Printer Care software, go to
www.hp.com/go/easyprintercare.
NOTEYou do not have to have Internet access to use the HP Easy Printer Care software.
However, if you click a Web-based link, you must ha ve Internet access to go to the site associated
with the link.
Open the HP Easy P rinter Care software
Use one of the following methods to open HP Easy Printer Care software:
●On the 
Start menu, select  Programs, select Hewlett-Packard , and then select HP Easy Printer
Care software .
● In the Windows system tray (in the lower-right co
rner of the desktop), double-click the HP Easy
Printer Care software icon.
● Double-click the desktop icon.
HP Easy Printer Care software sections
SectionOptions
Device List
 tab
Shows information about
each device in the
Devices  list●Device information, including printer name, make, and model
● An icon (if the 
View as drop-down box is set to  Tiles, which is the default setting)
● Any current alerts for the device
If you click a device in the list, the HP  Easy Printer Care software opens the  Overview tab for that
device.
Support  tab
Provides help information
and links ●
Provides device information, includi
ng alerts for items needing attention.
● Provides links to troubles
hooting and maintenance tools.
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							SectionOptions
Supplies Ordering
window
Provides access to online
or e-mail supplies
ordering●Ordering list: Shows the supplies that you can 
order for each device. If you want to order a
certain item, click the  Order check box for that item in the supplies list.
● Shop Online for Supplies
 button: Opens the HP SureSupply Web site in a new browser
window. If you have checked the  Order check box for any items, the information about those
items can be transferred to the Web site, wher e you will receive information on options for
purchasing your selected supplies.
● Print Shopping List
 button: Prints the information for the supplies that have the  Order check
box selected.
Alert Settings  window
Allows you to configure
the device to
automatically notify you
of device issues● Alerts on or off: Activates or
 deactivates the alerts feature.
● When alerts appear: Sets when you want aler
ts to appear—either when you are printing to
that particular device, or anytime there is a device event.
● Alert event type: Sets whether you want alerts for 
only critical errors, or for any error, including
continuable errors.
● Notification method: Sets what type of alert s
hould appear (pop-up message or desktop alert).
Overview tab
Contains basic status
information for the device● Devices
 list: Shows the devices that you can select.
● Device Status
 section: Shows device status information.  This section will indicate device alert
conditions, such as an empty print cartridge.  It also shows device-identification information,
control-panel messages, and print-cartridge levels . After you correct a problem with the device,
click the 
 button to update the section.
● Supplies Status
 section: Shows detailed supplies stat us, such as the percentage of toner
remaining in the print cartridge and the status  of the media that is loaded in each tray.
● Supplies Details
 link: Opens the supplies status page to view more detailed information about
device supplies, ordering informat ion, and recycling information.
Find Other Printers
window
Allows you to add more
printers to your printer listClicking the 
Find Other Printers  link in the Devices list opens the  Find Other Printers  window.
The  Find Other Printers  window provides a utility that detects other network printers so that you
can add them to the  Devices list and then monitor those devices from your computer.
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