HP CM8060 User Manual

							
Configure the e-mail options for each job
The device offers several features for optimizing e- mail attachments. These features are all available
on the  E-mail screen.
The  E-mail  screen consists of two pages . From the first page, touch More Options to go to the next
page.
For details about how to use an option, touch the option, and then touch the help (
) button in the upper-
right corner of the screen. The following tabl e provides an overview of the e-mail options.
NOTE:Depending on how the system administrator has configured the device, some of these options
might not appear. The options in the table are  listed in the order in which they can appear.
Table 11-2  Options for e-mail jobs
Option nameDescription
Document File TypeUse this feature to select the file format for the e-mail attachment.
Original SidesUse this feature to describe the layout  for each side of the original document.
Output QualityUse this feature to select the quality for the e-mail attachment. Higher-quality images require
a larger file size than lower-quality images. Larger files take more time to send, and some
recipients might have trouble receiving larger files.
Content OrientationUse this feature to specify the way the content  of the original document is placed on the page:
portrait or landscape.
ResolutionUse this feature to set the resolution for the e-mail attachment. Higher resolution images have
more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots
per inch and show less detail, but the file size is smaller.
Original SizeUse this feature to describe the page size of the original document.
Color/BlackUse this feature to select whether the e-mail attachment is in black & white or in color.
Optimize Text/PictureUse this feature to optimize the output for a particular type of content. You can optimize the
output for text or printed pictures, or you can manually adjust the setting.
NotificationUse this feature to receive notification about the status of an e-mail attachment that you have
sent. You can receive an e-mail notification, or you can print the notification.
Image AdjustmentUse this feature to improve the overall quality  of the file. For example, you can adjust the
darkness, sharpness, and contrast, and you can use the  Background Cleanup setting to remove
faint images from the background or to remove a light background color.
Job Build Use this feature to combine several sets of original documents into one e-mail attachment. Also
use this feature to scan an original document  that has more pages than the document feeder
can accommodate at one time.
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Send to a network folder
If the device is connected to a network, you can use the built-in digital sending features to scan a
document and save it as a file in a folder on the network.
Send a scanned file to a network folder
NOTE: Depending on how the system administrator has co nfigured the device, you might need to sign
in to the device to use this feature.
1. Place the original document face-down on th e glass or face-up in the document feeder.
2. From the Home screen, touch  Network Folder to open the network folder feature.
3. Specify the folder where you want to  store the file in one of these ways:
● Select one of the 
Quick Access Folders  from the list. These are folders that the administrator
has set up.
● Touch the box below 
Network Folder Path: to open the virtual keyboard. Type the network
path to the folder.
4. Specify the name for the file by touching the box below  File Name:. The virtual keyboard opens.
Type the name to use for the file. You do not need  to type the file-type extension. It is added
automatically based on the document file-type setting.
NOTE: The administrator sets the defaul t file type to use. If you want to use a different file type,
touch  More Options , and open the  Document File Type  option.
5.Touch  More Options  to see other network folder options. For more information about using
customized settings, see 
Set the folder options on page 199 .
6. After all the options are set, touch the  Send to Network Folder button (
) to scan the document
and send the file.
7. To verify that the file was sent successfully, open the Home screen and touch  Job Status. Touch
the  Job Log  tab, and look for the file  in the list of completed jobs.
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Set the folder options
The device offers several features for optimizing files that are stored in network folders. These features
are all available on the  Network Folder screen.
The  Network Folder  screen consists of two pages.  From the first page, touch More Options to go to the
next page.
For details about how to use an option, touch the option, and then touch the help (
) button in the upper
right corner of the screen. The following table provides an overview of the options for saving a file in a
network folder.
Table 11-3   Options for network folder jobs
Option nameDescription
Document File TypeUse this feature to select the file format for the saved file.
Original SidesUse this feature to describe the layout  for each side of the original document.
Output QualityUse this feature to select the quality for the file . Higher-quality images require a larger file size
than lower-quality images, and they take more time to send.
Content OrientationUse this feature to specify the way the content  of the original document is placed on the page:
portrait or landscape.
ResolutionUse this feature to set the resolution for the file. Higher resolution images have more dots per
inch (dpi), so they show more detail. Lower  resolution images have fewer dots per inch and
show less detail, but the file size is smaller.
Original SizeUse this feature to describe the page size of the original document.
Color/BlackUse this feature to select whether the file is in black & white or in color.
Optimize Text/PictureUse this feature to optimize the output for a particular type of content. You can optimize the
output for text or printed pictures, or you can manually adjust the setting.
NotificationUse this feature to receive notification about t he status of the file after you send it. You can
receive an e-mail notification, or you can print the notification.
Image AdjustmentUse this feature to improve the overall quality  of the file. For example, you can adjust the
darkness, sharpness, and contrast, and you can use the  Background Cleanup setting to remove
faint images from the background or to remove a light background color.
Job Build Use this feature to combine several sets of original documents into one file. Also use this feature
to scan an original document that has more  pages than the document feeder can accommodate
at one time.
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12 Store jobs
You can store copy or print jobs on the device so you can print them at any time. You can share stored
jobs with other users, or you can make them private.
This chapter contains information about the following topics:
●
Store jobs at the device
●
Store jobs from a computer
●
Configure the job storage options
●
Retrieve stored jobs
●
Manage stored jobs
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Store jobs at the device
1.Place the original document face-down on th e glass or face-up in the document feeder.
2. From the Home screen, touch  Job Storage to open the Job Storage feature. Select the  Create tab.
3. Specify the name for the stored job in one of these ways:
● Select an existing folder from the list. Touch 
New Job and type a job name.
● Touch the box below the existing 
Folder Name: or Job Name: , and then edit the text.
4. A private stored job has a lock icon next to the name, and it requires that you specify a PIN to
retrieve it. To make the job private, select  PIN to Print and then type the PIN for the job.
5. Touch  More Options  to see other job storage options. For more information about using customized
settings, see 
Configure the job storage options on page 204 .
6. After all the options are set, touch the  Create Stored Job button (
) to scan the document and
store the job. The job is saved on the device unt il you delete it, so you can print it as often as
necessary.
If you are signed in to the device, the job is stored  in a folder with your sign-in name. If you are not
signed in to the device, the job is stored in a public folder.
For information about retrieving the job, see 
Retrieve stored jobs on page 205 .
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Store jobs from a computer
In addition to scanning a document at the device control panel and storing it, you can also send a job
from a computer and store it on the device. Use the  printer driver to do this. When you store a job from
a computer, you have several option s for types of jobs to store.
Table 12-1  Types of stored jobs
Job-storage optionDescription
Proof and HoldThe job is sent to the device for short-term storage. If you need to print multiple
copies of a job but you want to verify ho w they appear before printing them all, use
this feature. The job is sent to the devic e and printed one time. At the device control
panel, you can choose to print the remaining copies or to cancel the job. After the
copies are printed, the job is deleted.
Personal JobThe job is stored on the device until you, or someone else, retrieves it at the device.
If you specify a 4-digit PIN, the person who retrieves the job must provide the PIN.
The device automatically deletes the job after it is printed.
Quick CopyThe job is sent to the device and printed  one time. It is stored on the device so you
can print more copies as needed.
Stored Job The job is stored on the device until you delete it. It is not printed until you, or
someone else, retrieves it at the device. If  you specify a 4-digit PIN, the person who
retrieves the job must provide the PIN.
Use this option for storing documents  that are shared by many users.
For details about how to use the printer driver  to store jobs, see the following sections:
●
Windows printer driver features on page 208
●
Macintosh printer driver features on page 215
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Configure the job storage options
The device offers several features for optimizing jobs that are scanned at the device and stored. These
features are all available on the Job Storage screen when you create the stored job.
NOTE:These features are not available when someone retrieves the job for printing.
The Job Storage  screen consists of four page s. From the first page, touch More Options to go to the
next page.
For details about how to use an option, touch the option, and then touch the help (
) button in the upper-
right corner of the screen. The following table pr ovides an overview of the job storage options.
NOTE:Depending on which accessories are installed,  some of these options might not appear. The
options in the table are listed in the order in which they can appear.
Table 12-2   Options for stored jobs
Option nameDescription
Paper SelectionUse this feature to select the tray that holds  the size and type of paper that you want to use.
Image AdjustmentUse this feature to improve the overall quality  of the file. For example, you can adjust the
darkness, sharpness, and cont rast, and you can use the Background Cleanup setting to remove
faint images from the background or to remove a light background color.
Content OrientationUse this feature to specify the way the content  of the original page is placed on the page: portrait
or landscape.
Output BinUse this feature to select an output bin for the  copies. If the optional HP Multifunction Finisher
is attached, stapled copies are always delivered to Output Bin 5.
Pages per SheetUse this feature to copy multiple pages onto one sheet of paper.
WatermarkUse this feature to print a string of text diagonally across the center of each page.
OverlaysUse this feature to print a semi-transpar ent image on each page. Overlays are similar to
watermarks, but overlays can consist of  any image, such as a company logo.
Chapter PagesUse this feature to copy documents that hav e chapters. You can specify that the chapters
always begin on either the left or right page. If  necessary, the device inserts blank pages so
the first page of each chapter is on the correct side.
Stamp Date/TimeUse this feature to print the date and time on copies. You can control the numbering style and
the position of the information.
Stamp Page NumberUse this feature to print page numbers on copies. You can control the numbering style and the
position.
Stamp TextUse this feature to print a predefined text message on the copies or print a message that you
specify. A text stamp is similar to a waterm ark, but you can control the position on the page
and the angle.
Stamp Set NumberUse this feature to print the set number on copies . For example, if you are making five copies
of a document, each page in the first set of copies is stamped with the number 1.
Edge-to-EdgeIf the original document is printed close to t he edges, use this feature to ensure that the
maximum amount of content is copied. Howe ver, shadows might appear along the edges.
Image ShiftUse this feature to shift the image on the page.
Image RepeatUse this feature to copy the same image multiple  times on a single sheet of paper. To use this
feature, place the original on the flatbed glass, and leave the cover open.
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Retrieve stored jobs
At the device, you can retrieve and print jobs that are stored on the device, whether they were scanned
at the device or sent from a computer.
NOTE:Depending on how the system administrator has c onfigured the device, you might need to sign
in.
You cannot retrieve or print a stored job if you do not have permission to print in color. The device
provides an alert in this situation.
1. From the Home screen, touch  Job Storage to open the Job Storage feature. Select the  Retrieve
tab.
2. From the list on the left side of the screen, select th e folder in which the job is stored. A list of stored
jobs appears.
3. Select the job from the list. If the  job is private, touch the box below  PIN: and type the correct PIN.
4. Touch the  Retrieve Stored Job  button (
) to print the job.
The device retains most jobs until you delete them, but  it automatically deletes certain jobs as soon as
you print them.
Type of stored jobAction after printing
All public and private stored jobs  that are scanned at the deviceRetained on the device hard disk
Stored jobs that are sent from a computerRetained on the device hard disk
Quick Copy stored jobs, sent from a computerRetained on the device hard disk
Personal job jobs, sent from a computerDeleted automatically after printing
Proof and Hold stored jobs, sent from a computer Delet ed automatically after the subsequent copies are printed
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Manage stored jobs
You can set default job-storage options by using the Management menu on the control panel. To delete
stored jobs, use the  Job Storage feature.
Delete stored jobs
To delete stored jobs, open the  Job Storage feature on the device control panel.
1. From the Home screen, touch  Job Storage.
2. Select the  Retrieve tab.
3. Open the folder in  which the job is stored, and then select the job.
4. Touch  Delete.
5. Repeat the process for each stored job that you want to delete.
Quick Copy job storage limit
Use the  Management  menu to set the maximum number of  jobs that are stored on the device.
1. From the Home screen, scroll to and touch  Administration.
2. Touch  Management , and then touch  Stored Job Management .
3. Touch  Quick Copy Job Storage Limit .
4. Specify the number of jobs to store. The maximum for the device is 100 jobs.
Quick Copy Job held timeout
Use the  Management  menu to set an option for stored jobs to expire after a predefined time period.
1. From the Home screen, scroll to and touch  Administration.
2. Touch  Management , and then touch  Stored Job Management .
3. Touch  Quick Copy Job Held Timeout .
4. Touch  On to enable this option.
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