HP CM8060 User Manual

							
10 Fax
If an optional analog fax accessory is installed in the device, and the device is connected to an analog
phone line, you can use the device to send and receive faxes. If an analog fax accessory is not installed,
you can send faxes by using a LAN fax  service or an Internet fax service.
NOTE:If an analog fax accessory is not inst alled, the device cannot receive faxes.
This chapter contains information about the following topics:
●
Configure the fax options for each job
●
Send faxes
●
Cancel faxes
●
Receive faxes
●
Use fax reports
●
Configure Windows PC fax send
●
Use Windows PC fax send
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Configure the fax options for each job
The device offers several features so you can optimize each fax. These features are all available on the
Fax  screen.
The  Fax screen consists of two pages . From the first page, touch More Options to go to the next page.
For details about how to use an option, touch the option, and then touch the Help (
) button in the
upper-right corner of the screen. The following  table provides an overview of the fax options.
Depending on how the system  administrator has configured the de vice, some of these options might
not appear. The options in the table are list ed in the order in which they can appear.
Table 10-1  Options for fax jobs
Option nameDescription
ResolutionUse this feature to set the resolution for outgoing faxes. Higher resolution images have more
dots per inch (dpi), so they show more detail.  Lower resolution images have fewer dots per inch
and show less detail, but the file size is smaller.
Original SidesUse this feature to describe the layout  for each side of the original document.
NotificationUse this feature to receive notification about the status of an outgoing fax.
Content OrientationUse this feature to specify the way the content  of the original document is placed on the page:
portrait or landscape.
Original SizeUse this feature to describe the pa ge size of the original document.
Image AdjustmentUse this feature to improve the overall quality  of the file. For example, you can adjust the
darkness, sharpness, and cont rast, and you can use the Background Cleanup setting to remove
faint images from the background or to remove a light background color.
Optimize Text/Picture Use this feature to optimize the fax for a parti cular type of content. You can optimize for text or
printed pictures, or you can manually adjust the setting.
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Send faxes
1.Place the original document face-down on the glass or face-up in the document feeder.
2. From the Home screen, touch  Fax to open the fax feature.
3. You can send a fax to a single recipient or to multiple recipients.
Specify the fax numbers by using one or both of these methods:
Type the fax number manuallyFrom the Fax screen, touch the box below  Fax Number: to open the virtual
keypad. Type the fax number.
Touch  Pause to indicate a required pause.
To delete a character, touch the backspace button (
).
Use a speed dial From the Fax screen, select the sp eed-dial code from the list or touch the box
below  Speed Dial Code:  and type the speed-dial code.
To search for a speed dial, touch the search button (
).
4. Touch  OK to return to the main fax screen. To transfe r the number into the fax recipients list, touch
the down arrow button (
).
5. Touch  More Options  to see other fax options. For more information about using customized
settings, see 
Configure the fax options for each job on page 178 .
6. After all the options are set, touch  Send Fax (
) to scan the document and send the fax.
7. To verify if the fax was sent successfully, open the Home screen and touch  Job Status. Touch the
Job Log  tab, and look for the fax in the list of completed jobs.
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Cancel faxes
You can cancel outgoing faxes that are currently scanning or that are waiting in the job queue. You can
also cancel incoming faxes.
Cancel a fax while it is scanning1.Press  Stop. The  Job Status  screen opens, and a message appears that
confirms the job has been canceled.
2. Touch  OK to continue.
Cancel an outgoing fax1. From the Home screen, touch  Job Status.
2. On the  Active tab, open the drop-down list named  Select Job Type, and select
either  Outgoing Faxes  or Send and Outgoing Faxes .
3. From the list of jobs, select the job, and then touch  Cancel Job.
Cancel an incoming fax 1.From the Home screen, touch  Job Status.
2. On the  Active tab, open the drop-down list named  Select Job Type, and select
Copy, Print, Incoming Fax Jobs .
3. From the list of jobs, select the job, and then touch  Cancel Job.
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Receive faxes
The device can receive incoming faxes if an analog fax accessory is installed. If this accessory is not
installed, you can use a LAN fax service or Internet  fax service to send faxes, but the device cannot
receive faxes.
The device places incoming faxes into the active job q ueue. If no other jobs are in the queue, the device
prints the fax immediately. If other jobs are in the qu eue, the device prints the fax after the jobs that are
ahead of it in the queue. If you want to print th e fax sooner, you can promote it in the job queue.
NOTE:If the system administrator has set up a schedule fo r printing faxes, it is possible that all faxes
are stored on the device and then printed at a later time.
Promote a fax in the job queue
1.From the Home screen, touch  Job Status.
2. On the  Active tab, open the drop-down list named  Select Job Type, and select Copy, Print, Incoming
Fax Jobs .
3. From the list of jobs, select  the job, and then touch Promote. The device moves the job as far
forward as possible in the job queue.
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Use fax reports
Several fax reports are available in the Information menu. Use these reports to help you manage the
fax feature.
1. From the Home screen, scroll to and touch  Administration.
2. Touch  Information , and then touch  Fax Reports.
3. Select a report and then touch  Print to print the report.
NOTE: You can configure the  Fax Call Report to print automatically when certain conditions exist.
For example, you can print it after any fax  job, or only after jobs that have errors.
Table 10-2  Fax reports
ReportDescription
Fax Activity LogContains a list of the faxes that have been sent from or received by this device.
Fax Call ReportA detailed report of the last fax operation, either sent or received.
Billing Codes ReportA list of billing codes that have been used for out going faxes. This report shows how many sent
faxes were billed to each code.
Blocked Fax ListA list of phone numbers that are block ed from sending faxes to this device.
Speed Dial ListShows the speed dials that have been set up for this device.
NOTE:If you are using LAN fax or Internet fax inste ad of the analog fax accessory, this is the
only report that is available.
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Configure Windows PC fax send
Use the Windows PC fax send fax driver to send faxes from a computer. The device must have an
analog fax accessory installed and PC Fax Send must be enabled through the  Administration menu to
use this feature.
NOTE: This feature is available  only for Windows operating systems. Se ttings in the fax driver override
settings that are made at the control panel.
The fax driver is not currently available for Windows Vi sta, but it will be available in the future. See the
following Web sites for more information: 
www.hp.com/go/CM8060edgeline_sw  or www.hp.com/go/
CM8050edgeline_sw.
This driver is installed when you select the  Typical with fax software installation option. You can also
install the fax driver  later by updating the installation. See. 
Device software on page 23.
Configure the default settings for the Send Fax driver by using the  Edit Defaults button on the  Setup
tab of the Send Fax driver.
NOTE: The default settings might have been set during the installation process.
Set the sender information
The default sender information is included on all  faxes that you send by using the Send Fax driver,
including cover pages. The sender information can be changed for individual faxes by using the text
fields on the  Setup tab and then selecting the  Apply Defaults to this job  option.
1. Open the document to be faxed in the  software program in which it was created.
2. Click  File and then click  Print.
3. Select the Send Fax driver from the list of printers.
4. On the  Setup tab, click  Edit Defaults .
5. Under  Sender Information  in the Default Settings  dialog box, type the default sender name,
company name, fax number, and voice phone number, and then select  Apply Defaults to this
job .
6. Click  OK.
NOTE: To set all of the default information at the same time, select the sender information, fax
quality, notification, cover page, and preview settings, and the click  OK.
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Set the fax quality
The fax quality setting defines the resolution that the device uses to send the fax.
1.On the  Setup tab, click  Edit Defaults .
2. Under  Fax Quality  in the Default Settings  dialog box, select the default quality for sending faxes.
● Standard: 200 x 100 dots per inch (dpi)
● Fine: 200 x 200 dpi
● Superfine: 300 x 300 dpi
3. Click  OK.
NOTE: To set all of the default information at the sa me time, select the sender information, fax
quality, notification, cover page, and preview settings, and then click  OK.
Set the notification settings
The notification settings determine when and how to  send notification of the status of an outgoing fax.
1. On the  Setup tab, click  Edit Defaults .
2. Under  Notification  in the Default Settings  dialog box, select when  to receive notifications:
● None
: notification is not sent.
● This Job
: notification is sent when a fax is sent.
● On Error
: notification is sent  when an error occurs.
3. Select the type of notification to send:
● Print
: notification is printed on the default printer.
● E-mail
: notification is sent in an e-mail message. Type the e-mail address in the  E-mail
Address  text box.
NOTE: The e-mail function must be configured on  the device in order to receive an e-mail
notification.
4. Click  OK.
NOTE: To set all of the default information at the sa me time, select the sender information, fax
quality, notification, cover page, and preview settings, and then click  OK.
Set the cover page information
Standardize the look of the fax cover page by using  a default cover page. Fields are included for notes,
a subject line, and a company logo or other image. Use the  Fax Job tab to modify cover settings for
individual fax jobs.
1. On the  Setup tab, click  Edit Defaults .
2. Under  Include With Fax  in the Default Settings  dialog box, select  Cover Page (Single recipient
only) .
3. In the  Notes text box, type the default notes.
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4.In the  Subject  text box, type the subject line.
5. Click  Browse  to include an image on the cover page.
6. Browse to and select a bitmap im age file, such as a company logo.
NOTE:The bitmap image is converted  to grayscale on the cover sheet and is located in the top
one-third of the page.
7. Click  OK.
NOTE: To set all of the default information at the same time, select the sender information, fax
quality, notification, cover page, and preview settings, and then click  OK.
Set the preview preferences
The preview preferences can be set to automatica lly preview every fax job before it is sent.
1. On the  Setup tab, click  Edit Defaults .
2. Under  Preview  in the Default Settings  dialog box, select  Show Preview Before Sending Fax .
3. Click  OK.
NOTE: To set all of the default information at the same time, select the sender information, fax
quality, notification, cover page, and preview settings, and then click  OK.
Set the fax driver printer preferences
Set the default options that are  used for all PC fax send jobs.
1. Click  Start, click  Settings , and then click  Printers and Faxes .
2. On the  Printers and Faxes  window, right-click Send Fax, and then click  Printing Preferences .
3. In the  Send Fax Document Properties  dialog box, click Paper/Quality to set the default paper
and quality settings. To save the default paper settings and close the dialog box, click  OK.
NOTE: The Advanced  tab on the  Send Fax Document Properties  dialog box contains
information that affects the Send Fax driver, but do  not change any of these settings for normal
operation of the Send Fax driver. This tab is a standard Windows tab and cannot be removed for
this driver.
4. Click  Services  to check the status of the device and supp lies, or to start the embedded Web server.
The  Services  tab options appear only if the Send Fax dr iver is connected to a valid TCP/IP port.
5. Click  OK to save any changes to the default  settings and close the dialog box.
Set the billing code configuration
PC Fax Send software supports the use of billing codes when sending faxes.
Enable the billing code feature by using the device control panel.
1. On the device control panel, touch  Administration.
2. Scroll to and touch  Initial Setup, and then touch  Fax Setup.
3. Scroll to and touch  Fax Send Settings .
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4.Scroll to and touch  Billing Codes, and then touch  Setup.
5. Select  Billing codes on .
6. At the computer, click  Start, click  Settings , and then click  Printers and Faxes .
7. Under  Printer Tasks  on the Printers and Faxes  window, right-click the name of the device and
then click  Properties .
8. In the  Send Fax Properties  dialog box, click Device Settings.
9. Click  OK.
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