HP CM8060 User Manual

							
Use Windows PC fax send
If the system administrator has installed it, you can use the Windows PC fax send software to send faxes
from a computer.
Send a fax to a  single recipient
1.Open the document that you want to fax in the software program in which it was created.
2. Click  File and then click  Print.
3. From the list of printers, select the Send Fax driver.
4. Click  OK or Print .
NOTE: Click the button that sends a document to the device. This might not be labeled the same
in all software programs.
5. Under  Fax To  in the Send Fax  dialog box, type the recipient name, fax number, and company
name. The fax number is the only required information.
NOTE: See Insert special characters in the fax number on page 188 for a list of special characters
that you can use in the  Fax Number text field.
6.Click  Add to Phone Book  to add the recipient information to the Send Fax phone book. This step
is optional.
NOTE: Click Clear Fields  to remove all of the values in the recipient Name, Fax Number, and
Company Name text boxes.
7. The default cover page information appears under  Include With Fax in the Send Fax  dialog box.
You can change the cover page information for any individual fax job.
8. If the billing code feature is en abled, and the system administrato r has made it editable, type the
billing code under  Billing Information  in the Send Fax  dialog box. You can change the billing code
for any individual fax job.
9. To send the fax with th e default settings, click  Send.
NOTE: Click the Setup tab in the  Send Fax dialog box to view the sender, fax quality, notification
information, and preview settings. You can change th is information for any individual fax job. Click
Send  to send the fax.
10.If you selected  Show Preview Before Sending Fax  on the Setup tab, a preview of the fax job
appears. Review the fax for  accuracy, and then click Preview and Send to send the fax.
NOTE:The preview function is not available when you use Point and Print.
Point and Print is a Windows feature that you can us e to connect, print, or fax to a remote printer
without using installation disks. Files and configuration information are automatically downloaded
from the print server to the client.
11. Click  View or use the zoom drop-down menu to change the size of the document preview.
12. Click the arrow buttons to na vigate through the document.
13. Click  Send Fax  to send the fax or  Cancel Fax to edit the fax settings.
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Send a fax to multiple recipients
1.Open the document that you want to fax in  the software program in which it was created.
2. Click  File and then click  Print.
3. From the list of printers, select the Send Fax driver.
4. Click  OK or Print .
NOTE: Click the button that sends a document to the device. This might not be labeled the same
in all software programs.
5. Under  Fax To  in the Send Fax  dialog box, type the recipient name, fax number, and company
name. The fax number is the  only required information.
NOTE:See Insert special characte rs in the fax number on page 188 for a list of special characters
that you can use in the  Fax Number text field.
6.Click  Add to Phone Book  to add the recipient information to the Send Fax phone book. This step
is optional.
NOTE: Click Clear Fields  to remove all of the values in the recipient Name, Fax Number, and
Company Name text boxes.
7. Click  To to add the recipient to the  Fax Recipients field.
8. Repeat this procedure for each fax recipient. The fa x is sent to all of the names that appear in the
Fax Recipients  field.
9. If the billing code feature is ena bled, and the system administrator  has made it editable, type the
billing code under  Billing Information  in the Send Fax  dialog box. You ca n change the billing code
for any individual fax job.
10. To send the fax with the default settings, click  Send.
NOTE: Click the Setup tab in the  Send Fax dialog box to view the send er, fax quality, notification
information, and preview settings. You can change this information for any individual fax job. Click
Send  to send the fax.
11.If you selected  Show Preview Before Sending Fax  on the Setup tab, a preview of the fax job
appears. Review the fax for accuracy, and then click  Preview and Send to send the fax.
NOTE:The preview function is not available when you use Point and Print.
Point and Print is a Windows featur e that you can use to connect, print, or fax to a remote printer
without using installation disks. Files and config uration information are automatically downloaded
from the print serv er to the client.
12.Click  View or use the zoom drop-down menu to  change the size of the document preview.
13. Click the arrow buttons to navigate through the document.
14. Click  Send Fax  to send the fax, or click  Cancel Fax to edit the fax settings.
Insert special characters in the fax number
The Fax Number  field accepts special characters in addition to the numbers 0 through 9.
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Table 10-3  Special characters for fax numbers
Special characterFunction
-Use a hyphen in the fax number to make the number easier to read.
( and )Use parentheses in the fax number to make the number easier to read.
[ and ]Use an opening and closing brac ket to hide a portion of the fax number so that it does not print on the fax
cover sheet, call reports, or e-mail communications.  For example, a fax number might include a calling-
card access code. Type brackets around the calling-ca rd access code portion of the fax number to prevent
showing this information.
*The asterisk is transmitted as a touch-tone.
#The number sign is transmitted as a touch-tone.
, A comma represents a 2-second pause when the fax  number is dialed. Use multiple commas for a longer
pause during dialing.
Send a fax by using the phone book
1. Open the document that you want to fax in the software program in which it was created.
2. Click  File and then click  Print.
3. From the list of printers, select the Send Fax driver.
4. Click  OK or Print .
NOTE: Click the button that sends a document to the device. This might not be labeled the same
in all software programs.
5. Under  Fax To  in the Send Fax  dialog box, click the book icon.
6. In the  Phone Book  dialog box, select the name for each fax recipient and click  To to add the
recipient to the  Fax Recipients  field.
7. After you have added all of the fax recipients to the  Fax Recipients field, click OK.
8. Under  Include With Fax  in the Send Fax  dialog box, clear  Cover Page (Single recipient only)
if it is selected.
9. If the billing code feature is en abled, type the billing code under  Billing Information in the Send
Fax  dialog box. You can change the billing code for any individual fax job.
10. To send the fax to all recipients with the default settings, click  Send.
NOTE: Click the Setup tab in the  Send Fax dialog box to view the sender, fax quality, notification
information, and preview settings. This information  can be changed for any individual fax job. Click
Send  to send the fax.
11.If you selected  Show Preview Before Sending Fax  on the Setup tab, a preview of the fax job
appears. Review the fax for accuracy.
NOTE: The preview function is not available when you use Point and Print.
Point and Print is a Windows feature that you can us e to connect, print, or fax to a remote printer
without using installation disks. Files and configuration information are automatically downloaded
from the print server to the client.
ENWW Use Windows PC fax send 189
 
						

							
12.Click  View or use the zoom drop-down menu to  change the size of the document preview.
13. Click the arrow buttons to navigate through the document.
14. Click  Send Fax  to send the fax or  Cancel Fax to edit the fax settings.
Edit the phone book
Use the phone book to store contact information that appears under  Fax To in the Send Fax  dialog box.
You can add or remove names.
The Send Fax phone book is saved as an XML file in the My Documents folder. HP does not recommend
editing or copy ing this file.
Add names to the phone book
To add names to the phone book, do the following:
1.Under  Fax To  in the Send Fax  dialog box, click the book icon.
2. In the  Phone Book  dialog box, click  Add.
3. In the  Add to Phone Book  dialog box, type the recipient name, fax number, and company name
in the text boxes.
4. Click  OK.
5. In the  Phone Book  dialog box, click  Add to add names.
6. Click  OK when you are finished adding names to the phone book.
Remove names from the phone book
To remove names from the phone book, do the following:
1. Under  Fax To  in the Send Fax  dialog box, click the book icon.
2. In the  Phone Book  dialog box, select the name that you want to delete and then click  Delete.
3. Click  OK when you are finished removing names from the phone book.
Edit names in the phone book
To edit names in the phone book, do the following:
1. Under  Fax To  in the Send Fax  dialog box, click the book icon.
2. In the  Phone Book  dialog box, select the name that you want to edit and then click  Edit.
3. In the  Edit Phone Book Entry  dialog box, edit the recipient name, fax number, and company name
in the text boxes.
4. Click  OK when you are finished editing.
190 Chapter 10   Fax ENWW
 
						

							
11 Digital send
This chapter contains information about the following topics:
●
About digital sending
●
Digital send comparison with other HP devices
●
Send to e-mail
●
Send to a network folder
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About digital sending
This device has built-in digital send features. Digital sending is a single process that you can use to scan
a hard-copy document at the device and send it  directly to several types of destinations:
● E-mail
: Send the document as an attachment to one or  more Internet e-mail addresses. Recipients
can print, store, and forward the  documents that they receive this way. They can also open the
documents in various programs and edit them to meet specific needs.
● Folder
: Send the document to a shared network folder. Select from a list of Quick Access folders,
or if you are signed in to the device, you can specify a destination at the control panel.
● Fax
: Send the document to one or more fax machines. Recipients receive these documents just
like any other fax.
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Digital send comparison with other HP devices
If you have used HP LaserJet MFP devices, you might already be familiar with digital sending. However,
the digital send features for this device are different than for previous HP MFP devices. For this device,
you must configure and manage the digital-send features by using the embedded Web server. No
external software is available for the digital send ing features. For previous HP LaserJet MFP devices,
many of the features required using addi tional HP Digital-Sending software (DSS).
The following table compares which digital send features are embedded in this device compared to
HP LaserJet MFP devices.
Table 11-1   Embedded digital-send feature comparison
Feature Embedded in HP
CM8060/CM8050 Color
MFP with Edgeline
TechnologyEmbedded in HP
LaserJet MFP devicesAvailable through DSS
software (only for
HP LaserJet MFP
devices)
Addressing E-mailAccess to Microsoft
Exchange contacts
address bookYesNoYes
Access to LDAP address
bookYesYesYes
Local public address bookYesYesYes
Local private address
bookYesYesYes
SecurityWindows NTLM or
Kerberos negotiated
authenticationYesNoYes
Novell authenticationNoNoYes
LDAP authenticationYesYesNo
PIN or Access-code
authenticationYesYesNo
IPsec data encryption Yes No  
ENWW Digital send comparison with other HP devices 193
 
						

							
Feature Embedded in HPCM8060/CM8050 Color
MFP with Edgeline
TechnologyEmbedded in HP
LaserJet MFP devicesAvailable through DSS
software (only for
HP LaserJet MFP
devices)
Destination typesSend to FTPNoYesYes
Send to Windows network
folder
Authenticated users can
specify a new folder. Non-
authenticated users can
use existing folders only.YesYesYes
Send to Internet faxYesNoYes
Send to LAN faxYesNoYes
Send to Novell Network
FolderYesNoYes
Send to E-mailYesYesYes
Send to WorkflowNoNoYes
Save files as optical
character recognition
(OCR) typeYesNoYes
Document Capture
(for using third-party
Workflow software)YesYesNo
Digital-send
managementFleet management
(managing a group of
devices)HP Web JetadminHP Web Jetadmin or DSS
softwareHP Web Jetadmin or DSS
software
DSS Configuration utilityNot applicableNoYes
Embedded Web server
(For managing a single
device)YesYesNo
Manage DS at the device
control panelPartialPartialNo
Customize DS at the
device control panelNo Yes Yes
Table 11-1
  Embedded digital-send feature comparison (continued)
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Send to e-mail
If the device is connected to a network server that has a valid simple mail transfer protocol (SMTP)
address and has Internet access, you can use the  built-in digital sending features to scan a document
and send it as an e-mail attachment.
Send a scanned file as  an e-mail attachment
1.Place the original document face-down on the glass or face-up in the document feeder.
2. From the Home screen, touch  E-mail to open the e-mail feature.
3. For each field, touch the text box to open the virtual keyboard and then type the information. Use
the scroll buttons on the right side of the screen to  see all the fields. To use an address from the
e-mail address book, touch the address book button (
), if it is available, and select a name. For
more information, see 
Use the e-mail address book on page 196 .
NOTE: If the system administrator has configured the  device so that you can send e-mail only to
yourself, the address book button does not appear.
From:Type the e-mail address for the person who is sending the e-mail. If the system administrator has
set up a default  From: address, this field is already comple te, and you might not be able to change
it. If you are signed in to the device, your e-mail address is filled in.
To:Type the recipients names. To separate  the names, type a semi-colon or touch Enter. If the system
administrator has configured this feature so that y ou can send e-mail only to yourself, this field is
already filled in with your e-mail  address, and you cannot change it.
CC:Type the recipients names. To separate  the names, type a semi-colon or touch Enter. If the system
administrator has configured this feature so that y ou can send e-mail only to yourself, this field is
empty and you cannot change it.
BCC:Type the recipients names. The other recipients c annot see names in this field. To separate the
names, type a semi-colon or touch  Enter. If the system administrator has configured this feature so
that you can send e-mail only to yourself, th is field is empty and you cannot change it.
Subject:Type the subject of the e-mail.
File Name:Type the file name to use for the e-mail attachment.
Message:Type a message to deliver with the e-mail. The  system administrator might have locked this field.
4.Touch  More Options  to see other e-mail options. For more information about using customized
settings, see 
Configure the e-mail options for each job on page 197 .
5. After all the options are set, touch  Send E-mail (
) to scan the document and send the e-mail.
6. To verify that the e-mail was sent successfully, open the Home screen and touch  Job Status. Touch
the  Job Log  tab, and look for the e-mail in the list of completed jobs.
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Use the e-mail address book
Use the e-mail address book to store information for e-mail recipients. To open the address book, touch
the address book button (
) on the main e-mail screen. The button is available for the  From:, To: ,
CC: , and  BCC: fields.
To get more information about any address, select the address in the list on the left side of the screen
and touch  Details.
You can add entries to the address book that is stored  on the device. You can also edit or delete certain
entries. If you are signed in to the device, addr esses that you add are not available to other users.
NOTE:You cannot edit or delete network address entrie s, and you cannot edit or delete some entries
that have been imported from other address books.  For those entries, the buttons for adding, editing,
and deleting are inactive.
Use an address1. Touch one or more name in the list on the left side of the screen to select them.
2. Touch the right arrow button (
) to move the names to the list on the right side
of the screen.
3. If you need to remove a name from the list on the right side of the screen, select
the name and then touch the trash button that is below the list.
4. Touch  OK to return to main  E-mail screen. The name or names should appear
in the correct field.
Add an address1. Touch the plus button (), which is in the lower left corner of the screen. The
virtual keyboard opens.
2. Select each field and type the correct in formation in the box. The required fields
are marked with an asterisk (*).
3. When you have completed all the information, touch  OK to add the name to the
list of contacts and return to the  Address Book screen.
If you are signed in to the device, the address is stored in your list of personal
contacts. If you are not signed in to the  device, the address is stored in the list
of shared contacts.
Edit an address1. Touch a name in the list on the left side of the screen to select it.
2. Touch  Edit to open the virtual keyboard.
3. To change the information in any field, select the field and then type the correct
information.
4. After you have made all the changes, touch  OK to return to the  Address
Book  screen.
Delete an address 1.Touch a name in the list on the left side of the screen to select it. You can select
multiple names.
2. Touch the trash button.
3. The device prompts you to confirm that you want to delete the addresses.
Touch  Yes to delete the addresses and return to the address book screen.
196 Chapter 11   Digital send ENWW