Epson Wf 3620 Manual

							

5.
Toadd anentry, double-click anempty entry.
 Note:
Toedit anentry, select itand change theinformation. Todelete anentry, select itand press
 the
Delete keyonyour keyboard.
 6.
Doone ofthe following:
 •
To create aspeed dialentry, select Speed Dial,enter aname andfaxnumber, andclick OK.
 •
To create agroup dialentry, select Group Dial,enter aname, selectyourdesired faxnumbers,
 and
click OK.
 7.
Repeat theprevious stepsasnecessary toadd allyour speed dialorgroup dialentries.
 8.
Toimport entries fromyourMacAddress book,clickthe icon.
 9.
When youarefinished, clickthe icontosave theentries toyour products memory.
 Parent
topic:Setting UpContacts andContact Groups
 Related
topics
 Setting
UpContacts UsingtheProduct ControlPanel
 Sending
Faxes
 See
these sections tosend faxes using yourproduct.
 Sending
FaxesfromtheProduct ControlPanel
 Sending
FaxesUsingtheFax Utility -Windows
 Sending
FaxesUsingtheFax Utility -OS X
 Parent
topic:Faxing
 Sending
FaxesfromtheProduct ControlPanel
 See
these sections tosend faxes using theproducts controlpanel.
 Faxing
fromtheControl Panel
 Fax
Send Settings
 Dialing
FaxNumbers fromaConnected Telephone
 Sending
aFax ataSpecified Time
 Sending
aFax onDemand
 Sending
aStored Fax
 201 
						

							

Parent
topic:Sending Faxes
 Faxing
fromtheControl Panel
 You
cansend afax from yourproduct controlpanelbyentering thefaxnumber orselecting thenumber
 from
either thecontact listorfax history. Ifdirect dialing hasbeen restricted, youcanonly select the
 number
fromthecontact listorfax history. Youcansend black andwhite faxes tomultiple recipients, but
 not
color faxes.
 1.
Place youroriginal onthe product forfaxing.
 Note:
Tofax adouble-sided document,placeitin the ADF andturn onthe ADF 2-Sided setting.
 2.
Press the homebutton, ifnecessary.
 3.
Select Fax.
 You
seeascreen likethis:
 4.
Doone ofthe following:
 •
Enter thefaxnumber usingthebuttons onthe control panel.
 •
Select theEnter aFax Number areaonthe LCD screen, andusethenumeric keypadonthe
 screen
toenter thefaxnumber. Youcanenter upto64 characters.
 •
Select Contacts ,select oneormore recipients fromthelist, and select Proceed .
 202  
						

							

•
Select History ,select arecipient fromthelist, press Menu onthe Details screen, andselect Send
 to
this number .
 Note:
Ifnecessary, enteranoutside lineaccess code(such as9) at the beginning ofthe faxnumber.
 If
the access codehasbeen setupinthe Line Type setting, enterthe#pound signinstead ofthe
 code.

5.
Ifyou need tochange anyfaxsettings, selectMenu,select FaxSend Settings ,and select your
 settings.

Note:
Ifyour recipients faxmachine doesnotprint incolor, yourfaxisautomatically sentinblack-
 and-white.

6.
Ifyou want topreview thefaximage, selectPreview .
 7.
Select Presets orpress the Preset button(WF-3620) tosave yourfaxsettings.
 Note:
Presets canbelocked byan administrator. Ifyou cannot access orchange thissetting,
 contact
youradministrator forassistance.
 8.
Press oneofthe buttons.
 Note:
Tocancel faxing, selectCancel .
 Your
product scansyouroriginal andprompts youtoplace additional pages,ifnecessary.
 After
scanning youroriginals, yourproduct dialsthenumber andsends thefax.
 Parent
topic:Sending FaxesfromtheProduct ControlPanel
 Related
references
 Fax
Send Settings
 Related
tasks
 Using
Presets
 Selecting
theLine Type
 Related
topics
 Placing
Originals onthe Product
 Setting
UpContacts andContact Groups
 203   
						

							

Fax
Send Settings
 While
sending afax, you canselect theseoptions.
 Note:
Youcanalso select theseoptions asUser Default Settings.
 Setting
 Options
 Description

Resolution
 Standard
 Adjusts
thescan resolution andprint quality for
 outgoing
faxes.
 Fine

Super
Fine
 Ultra
Fine
 Photo

Density
 Auto
 Automatically
adjuststhedarkness ofoutgoing
 faxes.

Manual
 Lets
youselect fromvarious densitylevels.
 ADF
2-Sided
 Off
 Sets
up2-sided faxingfromtheADF. TheDirect
 Send
option andcolor faxing aredisabled whenthis
 On

is
turned on.
 Document
Size(Glass)
 Half
Letter
 Sets
thesize foradocument placedonthe scanner
 glass.

A5

Letter

A4

Direct
Send
 Off
 Sends
monochrome faxestoasingle recipient as
 soon
asthe connection ismade, without savingthe
 On

scanned
imagetomemory. Youcannot usethis
 feature
whensending acolor faxorsending to
 multiple
recipients.
 Priority
Send
 Off
 Sends
thecurrent faxbefore otherfaxes waiting to
 be
sent.
 On

Continuous
ADFScan
 Off
 Sets
theproduct toask ifyou want toscan another
 page
afteradocument inthe ADF hasfinished
 On

scanning.

204 
						

							

Setting
 Options
 Description

Transmission
Report
 Print
onError
 Lets
youselect whentoprint transmission reports.
 Print

Do
Not Print
 Parent
topic:Sending FaxesfromtheProduct ControlPanel
 Dialing
FaxNumbers fromaConnected Telephone
 If
you have connected atelephone tothe EXT portonyour product, youcansend afax bydialing the
 number
fromtheconnected telephone. Ifthe recipients phonenumber andfaxnumber arethesame,
 you
speak tothe recipient beforesending thefax.
 1.
Place youroriginal onthe product forfaxing.
 2.
Press the homebutton, ifnecessary.
 3.
Dial thefaxnumber fromtheconnected telephone. Speaktothe recipient ifnecessary.
 4.
Select SendFaxonthe LCD screen.
 Note:
Yourproduct communicates withtherecipients faxmachine. Donot hang upthe telephone
 yet.

5.
Select Sendonthe LCD screen.
 6.
When youhear afax tone, press oneofthe buttons tostart sending thefax.
 7.
Hang upthe telephone.
 Note:
Ifyour recipients faxmachine doesnotprint incolor, yourfaxisautomatically sentinblack-
 and-white.

Parent
topic:Sending FaxesfromtheProduct ControlPanel
 Related
references
 Fax
Send Settings
 Related
topics
 Placing
Originals onthe Product
 Sending
aFax ataSpecified Time
 You
cansend afax atatime ofyour choice.
 205   
						

							

Note:
Youcansend faxes onlyinblack-and-white whenyouusethisoption.
 1.
Place youroriginal onthe product forfaxing.
 Note:
Tofax adouble-sided document,placeitin the ADF andturn onthe ADF 2-Sided setting.
 2.
Press the homebutton, ifnecessary.
 3.
Select Fax.
 You
seeascreen likethis:
 4.
Enter afax number orselect anumber fromtheContacts listorHistory.
 Note:
Ifnecessary, enteranoutside lineaccess code(such as9) at the beginning ofthe faxnumber.
 If
the access codehasbeen setupinthe Line Type setting, enterthe#pound signinstead ofthe
 code.

5.
Select Menu.
 6.
Select SendFaxLater .
 7.
Select On,use thenumeric keypadonthe screen toenter yourdesired time,andselect OK.
 8.
Press oneofthe buttons.
 Note:
Tocancel faxing, pressthe Stopbutton.
 206    
						

							

After
scanning youroriginals, yourproduct dialsthenumber andsends thefaxatthe specified time.
 Note:
Ifthe product isturned offatthe specified time,thefaxissent when youturn itback on.
 Parent
topic:Sending FaxesfromtheProduct ControlPanel
 Related
references
 Fax
Send Settings
 Related
topics
 Placing
Originals onthe Product
 Setting
UpContacts andContact Groups
 Sending
aFax onDemand
 You
canstore onescanned document (upto100 black-and-white pages)andhave itsent automatically
 when
another faxmachine requests it.Customers orother associates canreceive thedocument by
 calling
yourfaxnumber andusing thepolling receive function ontheir faxmachines.
 1.
Place youroriginal onthe product forfaxing.
 2.
Press the homebutton, ifnecessary.
 3.
Select Fax.
 You
seeascreen likethis:
 4.
Select Menu.
 5.
Select Polling Sendandselect On.
 207  
						

							

6.
Ifyou need tochange anyfaxsettings, selectMenu,select FaxSend Settings ,and select your
 settings.

7.
Press theB&W button.
 Your
document isscanned andstored untilyouoverwrite ordelete it.
 You
canstore onlyonedocument atatime. Subsequently storeddocuments overwritetheexisting one.
 To
delete astored document, usethe Status button.
 Parent
topic:Sending FaxesfromtheProduct ControlPanel
 Related
references
 Fax
Send Settings
 Related
topics
 Placing
Originals onthe Product
 Sending
aStored Fax
 You
canstore oneblack-and-white scanneddocument (upto100 pages) andsend itwhenever
 necessary.

1.
Place youroriginal onthe product forfaxing.
 2.
Press the homebutton, ifnecessary.
 3.
Select Fax.
 You
seeascreen likethis:
 4.
Select Menu.
 208    
						

							

5.
Select StoreFaxData andselect On.
 6.
Ifyou need tochange anyfaxsettings, selectMenu,select FaxSend Settings ,and select your
 settings.

7.
Press theB&W button.
 Your
document isscanned andbriefly previewed.
 8.
Tosend thedocument, presstheStatus button.
 You
seeascreen likethis:
 9.
Select JobMonitor .
 10.
Select Communication Job.
 11.
Select thejobyou want tosend.
 12.
Select Send/View andselect Send.
 13.
Doone ofthe following:
 •
Enter thefaxnumber usingthebuttons onthe control panel.
 •
Select theEnter aFax Number areaonthe LCD screen, andusethenumeric keypadonthe
 screen
toenter thefaxnumber. Youcanenter upto64 characters.
 •
Select Contacts ,select oneormore recipients fromthelist, and select Proceed .
 209   
						

							

•
Select History ,select arecipient fromthelist, press Menu onthe Details screen, andselect Send
 to
this number .
 Note:
Ifnecessary, enteranoutside lineaccess code(such as9) at the beginning ofthe faxnumber.
 If
the access codehasbeen setupinthe Line Type setting, enterthe#pound signinstead ofthe
 code.

14.
Ifyou need tochange anyfaxsettings, selectMenu,select FaxSend Settings ,and select your
 settings.

Note:
Ifyour recipients faxmachine doesnotprint incolor, yourfaxisautomatically sentinblack-
 and-white.

15.
Press oneofthe buttons.
 Note:
Tocancel faxing, selectCancel .
 Your
product sendsthefax.
 You
canstore onlyonedocument atatime. Subsequently storeddocuments overwritetheexisting one.
 Parent
topic:Sending FaxesfromtheProduct ControlPanel
 Related
references
 Fax
Send Settings
 Related
topics
 Placing
Originals onthe Product
 Sending
FaxesUsingtheFax Utility -Windows
 You
cansend afax from aprinting program inWindows. Youcanfaxupto100 pages atatime,
 including
acover sheet.
 1.
Open thefileyou want tofax and select theprint command.
 You
seeawindow likethis:
 210