Canon printer MAXIFY MB2020 User Manual
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Transmission/Reception of Faxes Using ECMThis machine is set to send/receive faxes in Error Correction Mode (ECM). If the recipient's fax machine iscompatible with ECM, ECM automatically corrects errors and resends the fax. Note • If the sender's or recipient's fax machine is not compatible with ECM, the fax will be sent/received without automatic error correction. • To receive color faxes, make sure that ECM RX in Adv. communication settings in Advanced FAX settings under FAX settings is set to ON. Advanced FAX settings To disable ECM transmission/reception, set ECM TX and ECM RX in Adv. communication settings to OFF . • Transmission may take longer when ECM is enabled. 851
Document Stored in Machine's MemoryIf the sending faxes is not complete or the machine was not able to print the received faxes, these faxes arestored in the machine's memory. If an error occurred during a fax transmission, the document is not stored in the machine's memory. In the following cases, the machine is not able to print the received fax and will automatically store the fax inits memory.• The amount of remaining ink is insufficient to print a fax. • Paper has run out. • A different size of paper from that specified by Page size in FAX paper settings is loaded. • Do not print is selected for Received documents in Auto print settings under FAX settings. • You pressed the Stop button to cancel printing of a received fax. Important • If you unplug the power cord of the machine, all faxes stored in the machine's memory are deleted. For details on how to unplug the power cord, refer to Notice for Unplugging the Power Cord . You can print or delete the faxes stored in the machine's memory. You can also save the received faxes stored in the machine's memory on the USB flash drive or forward the received faxes stored in the machine's memory to the shared folder on the computer. • To print a document in the machine's memory: Printing a Document in Machine's Memory • To delete a document in the machine's memory: Deleting a Document in Machine's Memory • To save a document on a USB flash drive Saving a Document in Machine's Memory to USB Flash Drive • To forward a document to the shared folder on the computer Forwarding a Document in Machine's Memory to Shared Folder on the Computer Note • When confirming, printing, or deleting a document stored in the machine's memory, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first. For details on how to print MEMORY LIST, see Printing a Document in Machine's Memory . 852
Printing a Document in Machine's MemoryYou can print a specified document in the machine's memory or print all the documents in its memory at atime. When printing a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first.1. Make sure that the machine is turned on. 2. Load paper. 3. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 4. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 5. Use the button to select Memory reference , then press the OK button. Note • If no document is stored in the machine's memory, There is no document in memory. is displayed. Press the OK button to return to the previous screen. 6. Use the button to select a print menu, then press the OK button. • To print the memory list (MEMORY LIST): If you select Print memory list , you can print a list of the documents in the machine's memory (MEMORY LIST). When the print confirmation screen is displayed, select Yes and press the OK button. The printing starts. MEMORY LIST shows the transaction number of the unsent or unprinted fax (TX/RX NO.), transaction mode, recipient's number, and the date and time of the transaction. A transaction number from "0001" to "4999" on MEMORY LIST indicates a document being sent. A transaction number from "5001" to "9999" on MEMORY LIST indicates a document being received. • To specify a document to print: If you select Print specified document , you can specify the document and print it. If you select this menu, the document selection screen is displayed. Note • If the specified document is not stored in the machine's memory, There is no document that can be printed. is displayed. Press the OK button to return to the previous screen. 853
A. Date and time of transaction and fax/telephone number B. Transaction number (TX/RX NO.) A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received. C. Color information Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception. After selecting the document to print and pressing the OK button, the confirmation screen to select whether to print only the first page of the document is displayed. If you select Yes, only the first page of the document will be printed. The document is still stored in the machine's memory. If you select No, all pages of the document will be printed. The screen to confirm whether to delete the printed document in the machine's memory is displayed after printing. • To print all the received documents stored in the machine's memory: If you select Print all received documents , you can print all the received documents stored in the machine's memory. If you select this menu, the confirmation screen is displayed. After selecting Yes and pressing the OK button, all the documents in the machine's memory are printed. Each time a document is printed, the screen to confirm whether to delete the printed document in the machine's memory is displayed. If you select Yes and press the OK button, the printed document in the machine's memory is deleted. 854
Deleting a Document in Machine's MemoryYou can delete a specified document in the machine's memory or delete all the documents in its memory at a time. Note • When deleting a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first. Printing a Document in Machine's Memory 1. Make sure that the machine is turned on. 2. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 3. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 4. Use the button to select Memory reference , then press the OK button. Note • If no document is stored in the machine's memory, There is no document in memory. is displayed. Press the OK button to return to the previous screen. 5. Use the button to select a delete menu, then press the OK button. • To specify a document to delete: If you select Delete specified document , you can specify the document to delete. If you select this menu, the document selection screen is displayed. Note • If the specified document is not stored in the machine's memory, There is no document that can be deleted. is displayed. Press the OK button to return to the previous screen. A. Date and time of transaction and fax/telephone number 855
B.Transaction number (TX/RX NO.) A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received.C. Color information Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception. After selecting the document to delete and pressing the OK button, the confirmation screen is displayed. If you select Yes and press the OK button, the specified document is deleted from machine's memory. • To delete all documents stored in the machine's memory: If you select Delete all documents , you can delete all documents from machine's memory. If you select this menu, the confirmation screen is displayed. If you select Yes and press the OK button, all documents are deleted from machine's memory. 856
Saving a Document in Machine's Memory to USB Flash DriveYou can save the received faxes stored in the machine's memory to the USB flash drive as PDF files using the operation panel of the machine. You can save a specified document in the machine's memory to the USB flash drive or save all the documents in its memory to the USB flash drive at a time. Important • Do not remove the USB flash drive from the machine until saving is complete. • For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media periodically to avoid unexpected accidents. • We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod. Note • When saving a specified document, you specify it by its transaction number. If you do not know thetransaction number for your target document, print the list of documents (MEMORY LIST) first. Printing a Document in Machine's Memory • After saving the fax in the machine's memory to the USB flash drive, the fax is still stored in the machine's memory. For details on how to delete the fax in the machine's memory, see Deleting a Document in Machine's Memory . 1. Make sure that the machine is turned on. 2. Insert the USB flash drive into the USB flash drive port. 3. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 4. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 5. Use the button to select Memory reference , then press the OK button. Note • If no document is stored in the machine's memory, There is no document in memory. is displayed. Press the OK button to return to the previous screen. 6. Use the button to select a save menu, then press the OK button. • To specify a document to save on the USB flash drive: 857
If you select Save specified document , you can specify the document to save on the USB flash drive. When the Specify the storage medium screen is displayed, select USB flash drive and press the OK button. The document selection screen is displayed. Note • If the specified document is not stored in the machine's memory, There is no document that can be saved. is displayed. Press the OK button to return to the previous screen. A. Date and time of transaction and fax/telephone number B. Transaction number (TX/RX NO.) A transaction number from "0001" to "4999" indicates a document being sent. A transaction number from "5001" to "9999" indicates a document being received. C. Color information Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception. After selecting the document to save and pressing the OK button, the specified document is saved on the USB flash drive. • To save all the received documents stored in the machine's memory on the USB flash drive: If you select Save all RX documents , you can save all documents on the USB flash drive. When the confirmation screen is displayed, select Yes and press the OK button. When the Specify the storage medium screen is displayed, select USB flash drive and press the OK button. All documents are saved on the USB flash drive. Note • You can save up to 250 pages of fax as one PDF file. • You can save up to 2000 PDF files on a USB flash drive. • Faxes are saved according to the order of the transaction number when Save all RX documents is selected. • If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message is displayed on the LCD. Press the OK button to dismiss the error. • The folder and file name of faxes saved on the USB flash drive is as follows: • Folder name: CANON_SC\FAXDOC\0001 • File name (file extension: PDF): Running numbers, starting from FAX_0001 • File date: The date and time of saving as set in the machine. 858
For details on how to set the date and time: Setting the Date and Time859
Forwarding a Document in Machine's Memory to Shared Folder on the Computer You can forward the received faxes stored in the machine's memory to the shared folder on the computer as PDF files using the operation panel of the machine. You can forward a specified document in the machine's memory to the shared folder on the computer or forward all the documents in its memory to the shared folder on the computer at a time. Important • Do not disconnect the machine with the computer when the machine forwards received faxes to the shared folder on the computer. • We assume no responsibility for damage to or loss of data for whatever reason even within the warrantyperiod. Note • Register the destination folder using Canon Quick Toolbox in advance. For details on how to register the destination folder: Destination Folder Settings • When forwarding a specified document, you specify it by its transaction number. If you do not know thetransaction number for your target document, print the list of documents (MEMORY LIST) first. Printing a Document in Machine's Memory • After forwarding the fax in the machine's memory to the shared folder on the computer, the fax is still stored in the machine's memory. For details on how to delete the fax in the machine's memory, see Deleting a Document in Machine's Memory . 1. Make sure that the machine is turned on. 2. Make sure that the machine is connected with the destination computer. 3. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 4. Use the button to select Function list, then press the OK button. The Function list screen is displayed. 5. Use the button to select Memory reference , then press the OK button. Note • If no document is stored in the machine's memory, There is no document in memory. is displayed. Press the OK button to return to the previous screen. 860