Canon printer MAXIFY MB2020 User Manual
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Deleting a Fax/telephone Number Using Speed Dial UtilityFollow the procedure below to delete fax/telephone numbers. Note • Before you delete fax/telephone numbers using Speed Dial Utility, make sure that no fax operations are in progress. 1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click TEL Number Registration from Setting Item List: . The list of registered fax/telephone numbers is displayed. 4. Select a code to delete from the list, then click Delete. The selected fax/telephone number is deleted. To continue deleting fax/telephone numbers, repeat step 4. Note • To delete all fax/telephone numbers on the list, click Select All, then Delete . • To save the edited information on the computer. 1. Click Save to PC... . 2. Enter the file name on the displayed screen, then click Save. • To register the edited information to the machine: 1. Click Register to Printer . 2. Confirm the message on the display, then click OK. The information is registered to the machine. 821
Changing Sender Information Using Speed Dial UtilityFollow the procedure below to change the user's name or fax/telephone number.1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click User Information Setting from Setting Item List: . The user's information is displayed. 4. Select an item to change, then click Edit.... The User Information dialog box is displayed. 5. Enter the new user's name on User Name and new fax/telephone number in TEL Number, then click OK. • To save the edited information on the computer: 1. Click Save to PC... . 2. Enter the file name on the displayed screen, then click Save. • To register the edited information to the machine: 1. Click Register to Printer . 2. Confirm the message on the display, then click OK. The information is registered to the machine. 822
Registering/Changing Rejected Number Using Speed Dial UtilityFollow the procedure below to register, change, or delete rejected numbers.1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click Rejected Number Setting from Setting Item List: . The list of rejected numbers is displayed. • To register a rejected number: 1. Select an unoccupied code from the list, then click Edit.... 2. Enter the fax/telephone number in the Rejected Number dialog box, then click OK. • To change a rejected number: 1. Select a code to change from the list, then click Edit.... 2. Enter the fax/telephone number in the Rejected Number dialog box, then click OK. • To delete a rejected number: 1. Select a code to delete from the list, then click Delete. The selected fax/telephone number is deleted. Note • To delete all fax/telephone numbers on the list, click Select All, then Delete . 823
Calling the Registered Information Up from Your Computer and Registering the Information to the Machine You can register the fax/telephone numbers, user's name, user's fax/telephone number, and rejected numbers saved on the computer to the machine.1. Start up Speed Dial Utility. 2. Select the machine from the Printer Name: list box, then click Display Printer Settings . 3. Click Load from PC... . 4. Select the RSD file (*.rsd) to register to the machine. 5. Click Open on the dialog box. 6. Click Register to Printer . The registered information on the computer is registered to the machine. 824
Uninstalling Speed Dial UtilityFollow the procedure below to uninstall Speed Dial Utility. Important • Log into a user account with administrator privilege. 1. Perform the uninstalling process. • In Windows 8.1 or Windows 8: 1. Select Control Panel from the Settings charm on Desktop > Programs > Programs and Features . 2. Select Canon Speed Dial Utility from the program list, then click Uninstall. If the User Account Control screen appears, click Continue. • In Windows 7 or Windows Vista: 1. Click Start > Control Panel > Programs > Programs and Features . 2. Select Canon Speed Dial Utility from the program list, then click Uninstall. If the User Account Control screen appears, click Continue. • In Windows XP: 1. Click Start > Control Panel > Add or Remove Programs . 2. Select Canon Speed Dial Utility from the program list, then click Remove. 2. Click Yes when the confirmation message appears. When the message prompting you to restart your computer is displayed, click OK to restart your computer. Note • To reinstall Speed Dial Utility, uninstall Speed Dial Utility, then install it again from our website. 825
Receiving Faxes Receiving Faxes Changing the Paper Settings Memory Reception Receiving Faxes Using Useful Functions 826
Receiving FaxesThis section describes the preparation necessary for receiving a fax and how to receive a fax. Preparing for Receiving a FaxPrepare for receiving a fax according to the following procedure.1. Make sure that the machine is turned on. 2. Select FAX on the HOME screen. LCD and Operation Panel The Fax standby screen is displayed. 3. Make sure of the receive mode setting. Make sure of the receive mode setting displayed on the Fax standby screen. Note • For details on how to change the receive mode: Setting the Receive Mode 4. Load paper. Load the sheets of plain paper. 5. Specify the paper settings as necessary. Changing the Paper Settings This completes the preparation for receiving fax. When a fax is received, it is printed on the loaded paper automatically. Receiving a Fax Depending on the selected receive mode, the receive operation varies. Note • For details on the receive mode: 827
Setting the Receive Mode• You can specify the advanced settings of each receive mode. For details on the advanced settings of the receive mode: Advanced Settings of Receive Mode • If the machine was not able to print a received fax, the machine stores the unprinted fax temporarily in its memory (memory receiving). Memory Reception • When receiving a fax, you can save received faxes on a USB flash drive as PDF files automatically or forward received faxes to the shared folder on the computer as PDF files automatically. Saving Received Faxes Automatically on a USB Flash Drive Forwarding Received Faxes Automatically to Shared Folder on the Computer When TEL priority mode is selected: • When the call is a fax: The telephone will ring when a call incomes. Pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset. The machine will receive the fax. Note • If the machine will not switch to fax reception, select FAX again on the HOME screen, then the Color or Black button to receive the fax. • To receive a fax without picking up the handset, set Manual/auto switch in Advanced to ON . RX start time allows you to specify the number of seconds until the machine switches to fax reception. • If you have subscribed to Duplex Ringing service in Hong Kong, the telephone will ring a specified number of times when there is an incoming call with a fax distinctive ring pattern. Then, the machine will switch to fax reception automatically without the handset being picked up. The number of times to ring the telephone until switching to fax reception can be changed. 828
•Set the machine to enable you to initiate fax reception from a connected telephone (remotereception). Remote Reception • When the answering machine is connected to the machine: • If the answering machine is set to the answering mode, set User-friendly reception in Advanced to ON . If the call is a fax, the machine will receive the fax automatically. • If the answering mode is turned off on the answering machine, pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, then hang up the handset. • If Manual/auto switch in Advanced is set to ON, set RX start time to longer than the time before the answering machine starts playing the answering message. After making this setting, we recommend that you call the answering machine using a mobile phone, etc. to confirm that messages are recorded successfully in the answering machine. • Set your answering machine to answering mode and adjust it as follows: - The entire message should be no longer than 15 seconds. - In the message, tell your callers how to send a fax. • When the call is a voice call: The telephone will ring when a call incomes. Pick up the handset, and talk on the telephone. Note • If the machine unexpectedly switches to fax reception during telephone calls, set User-friendly reception in Advanced to OFF . • If Manual/auto switch in Advanced is set to ON, you must answer an incoming call by picking up the handset within the time specified in RX start time. Otherwise the machine will switch to fax reception. When FAX only mode is selected: • When the call is a fax: The machine will receive the fax automatically. 829
Note• If a telephone is connected to the machine, the telephone will ring when a call incomes. • You can change the number of times to ring the telephone with Incoming ring in Advanced . When DRPD or Network switch is selected: • When the call is a fax: The telephone will ring when a call incomes. The machine will receive the fax automatically when the fax ring pattern is detected. Note • You can change the number of times to ring the telephone. Advanced Settings of Receive Mode • When the call is a voice call: The telephone will ring when a call incomes. When the machine does not detect the fax ring pattern, the telephone will continue ringing. Pick up the handset, and talk on the telephone. Note • To use this feature, you need to subscribe to a compatible service provided by your telephone company. • For DRPD You need to select the appropriate ring pattern on the machine. Setting the DRPD Ring Pattern (US and Canada only) • For Network switch 830