Canon printer MAXIFY MB2020 User Manual
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About the Machine AdministrationSpecifying the administrator password or restricting some operations allows you to manage the use of the machine. When you use the machine after specifying the administrator password or restricting some operations, it is recommended to assign an administrator. Important • When the administrator password is specified or some operations are restricted, the screens below are displayed. Ex: When the screen to enter the administrator password is displayed: Ex: When all the copying operations are restricted: Ex: When the message about operation restriction is displayed: • An administrator password is already specified for the machine at the time of purchase. For details: About the Administrator Password Setting the Administrator Password Restricting the Operation 371
Setting the Administrator PasswordYou can specify or disable the administrator password. Specifying the administrator password requires you to enter the password to change the machine settings or connection settings. Entering the administrator password is required to change the setting items in the following menus.• ECO settings • Quiet setting • Web service setup • FAX settings • LAN settings • Device user settings • Language selection • Firmware update • Administrator password setting • Operation restrictions • Reset setting Follow the procedure below to specify the administrator password. 1. Make sure that the machine is turned on. 2. Select Setup on the HOME screen. LCD and Operation Panel 3. Select Device settings , then press the OK button. 4. Use the button to select Administrator password setting , then press the OK button. 5. When the confirmation screen to specify the administrator password is displayed, then select Yes and press the OK button. 6. Check the message, then press the OK button. 7. Select the range where the administrator password is valid. Remote UI/Network Tool Entering the administrator password is required to change the setting items using the Remote UI orIJ Network Tool. LCD/Remote UI/Network Tool Entering the administrator password is required to change the setting items using the operationpanel of the machine, the Remote UI, or IJ Network Tool. 372
8.Enter the administrator password. Use the Numeric buttons to enter a password (0 to 32 alphanumeric characters). Press the OK button when you finished entering the administrator password.9. Enter the administrator password you specified again. Use the Numeric buttons to enter the password you specified. Press the OK button when you finished entering the administrator password. The administrator password is enabled. When You Want to Change or Disable the Administrator Password: When the administrator password is enabled, selecting Setup, Device settings , and Administrator password setting in this order and entering the administrator password displays Change administrator password and Remove administrator password on the LCD. Select either item, then follow the on- screen instructions to perform settings. 373
Restricting the OperationYou can restrict printing, copying, or faxing operations or to use a USB flash drive or a shared folder on the computer.1. Make sure that the machine is turned on. 2. Select Setup on the HOME screen. LCD and Operation Panel 3. Select Device settings , then press the OK button. 4. Use the button to select Operation restrictions , then press the OK button. 5. When the confirmation screen of operation restriction is displayed, then select Yes and press the OK button. If you have already performed operation restriction setting, the menu items are displayed. Select Change operation restrictions , then press the OK button. 6. Use the button to select an operation you want to restrict, then press the OK button. After you have selected the operation you want to restrict, the setting items are displayed. Use the button to select an item, then press the OK button. Copy Restricts copying operations. If you select Restrict all copying, you can restrict all copying operations. If you select Restrict color copying, you can restrict color copying operations only. Print from storage medium Restricts to print from a USB flash drive. Scan to USB flash drive Restricts to save the scanned data on a USB flash drive. Scan to destination folder Restricts to forward the scanned data to a shared folder on the computer. FAX transmission Restricts to send a fax. Note • Sending a fax from a computer is not restricted even when Restrict is selected. FAX reception Restricts to receive a fax. Important • If the machine receives a fax while Restrict is selected, Not available. An operation restriction is set. is displayed on the LCD and the fax standby screen is displayed. In this 374
case, you cannot receive the faxes. Ask the administrator of the machine you are using to change the setting, then have the sender resend the faxes. Directory Restricts operations related to the machine's directory.7. Press the left Function button. The operation restrictions you selected are enabled. Note • If you disable all restrictions, select Cancel operation restrictions in step 5 and press the OK button. When the confirmation screen is displayed, select Yes, then press the OK button. To disable each operation restriction, select the item in step 6, press the OK button, select Do not restrict , then press the OK button. 375
Sharing the Printer on a NetworkWhen computers are used in a network environment, documents can be printed from multiple computersthat share a single printer.• Setting Up a Shared Printer This section describes how to set up the print server and the client. Note • The Windows versions of the computers connected to the network do not necessarily have to be the same. • To set up the fax driver, use the same procedure. Related Topic Restrictions on Printer Sharing 376
Setting Up a Shared PrinterOn the print server, set up sharing of the printer driver. Then from the client, set up the connection to the print server.1. Install the printer driver on the print server system 2. Select as described below: • If you are using Windows 8.1, Windows 8, Windows Server 2012 R2, or Windows Server 2012, from the Desktop charms, select Settings -> Control Panel -> Hardware and Sound (Hardware ) -> Devices and Printers The Devices and Printers window is displayed. • If you are using Windows 7 or Windows Server 2008 R2, select the Start menu -> Control Panel - > Hardware and Sound (Hardware ) -> Devices and Printers The Devices and Printers window is displayed. • If you are using Windows Vista or Windows Server 2008, select the Start menu -> Control Panel - > Hardware and Sound -> Printers The Printers window is displayed. • If you are using Windows XP, select the start menu -> Control Panel -> Printers and Other Hardware -> Printers and Faxes The Printers and Faxes window is displayed. • If you are using Windows Server 2003 R2 or Windows Server 2003, select the start menu -> Printers and Faxes The Printers and Faxes window is displayed. 3. Click the icon for the model name of printer to be shared • If you are using Windows 8.1, Windows 8, Windows 7, Windows Server 2012 R2, Windows Server 2012, or Windows Server 2008 R2, press the Alt key, and from the displayed File menu, select Printer properties -> Sharing tab. • If you are using Windows Vista, press the Alt key, and from the displayed File menu, select Run as administrator -> Sharing... . • If you are using Windows XP, Windows Server 2008, Windows Server 2003 R2, or Windows Server 2003, select Sharing... from the File menu. Important • In Windows 8, Windows 7, or Windows Vista, a confirmation/warning dialog box may appear when starting, installing or uninstalling software.This dialog box appears when administrative rights are required to perform a task.When you are logged on to an administrator account, click Yes (or Continue , Allow ) to continue. Some applications require an administrator account to continue. In such cases, switch to an administrator account, and restart the operation from the beginning. Note • Windows XP may display a message recommending the user to use the Network Setup Wizard to set up sharing. When this message appears, choose not to use the wizard and then set up sharing. 4. Set sharing 377
On the Sharing tab, check (or select) Share this printer, set the shared name as necessary, and then click OK.5. If the print server and the client have different architectures (32 bit or 64 bit), install an additional driver 1. Display the Devices and Printers , Printers , or Printers and Faxes window. 2. Select as described below: • If you are using Windows 8.1, Windows 8, Windows 7, Windows Server 2012 R2, Windows Server 2012, or Windows Server 2008 R2, select the printer icon, click Print server properties , and select the Drivers tab • If you are using Windows Vista, press the Alt key, and from the displayed File menu, select Run as administrator -> Server Properties... , and select the Drivers tab • If you are using Windows XP, Windows Server 2008, Windows Server 2003 R2, or Windows Server 2003, from the File menu, open Server Properties , and select the Drivers tab 3. Click Add... . 4. When the Add Printer Driver Wizard window is displayed, click Next. 5. If the print server has a 32-bit architecture, select x64. If the print server has a 64-bit architecture, select x86. Then click Next. 6. Click Have Disk... . 7. In the Install From Disk window, open the "Driver" folder of the downloaded printer driver, specify the "inf" file, and click OK. 8. Select the printer to be used, and click Next. Note • If an error message is displayed, select the other printer. 9. Click Finish The setup on the print server system is complete. Next, set up the client systems. 6. On the client, open Explorer, and double-click the icon of the printer to be shared 7. Follow the window instructions, and install the printer driver The setup on the client system is complete. Even when you perform the setup on a different client, follow the same steps 6 and 7. 378
Restrictions on Printer SharingIf you are using the XPS printer driver, replace "Canon IJ Preview" with "Canon IJ XPS Preview" whenreading this information. These are restrictions that apply when you are using a printer in a network environment. Check the restrictions for the environment you are using. Restriction on setting up printer sharing• If "ntprint.inf" is requested when you install the driver from Add Printer, specify the file as follows: 1. Start Explorer on the print server and on the client with the different architecture, paste the following path in the address bar, and press Enter on the keyboard: %windir%\system32\driverstore\ 2. Right-click the FileRepository folder, and click Properties. 3. On the Sharing tab, click Share. 4. In the message window displayed on the print server, specify "ntprint.inf_xxxxxxxx" in the folder that was shared in step 3, and click OK. If there are multiples copies, select the file with the latest update date and time. • If the print server is using the 32-bit version of Windows XP and the 64-bit driver is to be installed, the installation may fail if the 32-bit "inf" file is not deleted from the driver package folder. Restrictions on sharing and using a printer • A print completion message may be displayed. To disable the message display, follow the procedure below. ◦ If you are using Windows 8.1, Windows 8, Windows Server 2012 R2, or Windows Server 2012: In the Devices and Printers window of the client system, select the printer from Printers, and click Print server properties on the command bar. Uncheck Show informational notifications for network printers on the Advanced tab, and then restart the computer. ◦ If you are using Windows 7 or Windows Server 2008 R2: In the Devices and Printers window of the client system, select the printer from Printers and Faxes , and click Print server properties on the command bar. Uncheck Show informational notifications for network printers on the Advanced tab, and then restart the computer. ◦ If you are using Windows Vista: In the Printers window of the client system, press the Alt key, and from the displayed File menu, click Run as administrator -> Server Properties... . Uncheck Show informational notifications for network printers on the Advanced tab, and then restart the computer. ◦ If you are using Windows Server 2008: In the Printers window of the client system, click Server Properties... from the File menu. Uncheck Show informational notifications for network printers on the Advanced tab, and then restart the computer. ◦ If you are using Windows XP, Windows Server 2003 R2, or Windows Server 2003: In the Printers and Faxes window of the print server system, click Server Properties from the File menu. 379
Uncheck Notify when remote documents are printed on the Advanced tab, and then restart the computer.• The bi-directional communication function is disabled and the correct printer status may not be recognized. If a client user opens the printer driver properties and then clicks OK with the Enable bidirectional support check box cleared on the Ports tab, the bidirectional communication function of the print server may also be disabled. In this case, check Enable bidirectional support check box on both the print server system and the client system. • When you print from a client system, you cannot use Canon IJ Preview. • When the functions on the Maintenance tab cannot be set properly from a client system, they may be grayed out. In this case, change the settings from the print server. When you change the settings of the print server, you should delete the icon of the shared printer from the client system, and then specify the shared settings again in the client system. • If the same driver installed on the print server is also installed on the client, the network printer icon may be created automatically. • If an error occurs when you print a document on a shared printer from a client, the error message of the Canon IJ status monitor is displayed on both the client and the print server. If a document is printed out normally, the Canon IJ status monitor is displayed only on the client. 380