Xerox WorkCentre PE120i User Manual

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7Press Enter.
8When you enter the specific number in the group, the 
display shows “Delete?.”
When you enter a new number, the display shows “Add?.”
9Press Enter to add or delete the number.
10To change the group name, press Exit. 
11Enter a new group name and press Enter.
12If you want to edit another group, press Enter and repeat 
from step 5.
Or
To return to Standby mode, press 
Stop/Clear.
Sending a Fax Using Group Dialing 
(Multi-address Transmission)
You can use group dialing for Broadcast or Delayed 
transmissions.
Follow the procedure of the operation (Broadcast fax: see 
page 7.28, Delayed fax: see page 7.29, Priority fax: see 
page 7.31). When you come to a step in which the display asks 
you to enter the receiving fax number:
• For a one-digit group number, press and hold the appropriate 
digit button.
• For a two or three-digit group number, press the first digit 
button(s) and press and hold the last digit button.
You can use only one group number for one operation. Then 
continue the procedure to complete the desired operation. 
Your machine automatically scans a document loaded in the 
Automatic Document Feeder or on the document glass into 
memory. The machine dials each of the numbers included in the 
group. 
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Searching for a Number in Memory
There are two ways to search for a number in the machine’s 
memory. You can either scan from A to Z sequentially, or you 
can search using the first letter of the name associated with the 
number. 
Searching Sequentially through the Memory
1Press Phone Book.
2Press Enter when “Search&Dial” appears on the display.
3Press the scroll button (W or X) to scroll through the 
machine’s memory until the name and number you want to 
dial display. You can search upwards or downwards through 
the entire memory in alphabetical order, from A to Z.
While searching through the machine’s memory, you can 
see that each entry is preceded by one of three letters; “T” 
for one-touch dial, “S” for speed dial or “G” for group dial 
numbers. These letters tell you how the number is stored. 
4When the name and/or the number you want displays, 
press 
Start or Enter to dial. 
Searching with a Particular First Letter
1Press Phone Book.
2Press Enter when “Search&Dial” appears on the display.
3Press the button labeled with the letter you want to search 
for. A name beginning with the letter displays.
For example, if you want to find the name “MOBILE” press 
the 
6 button, which is labeled with “MNO.”
4Press the scroll button (W or X) to display the next name.
5When the name and/or the number you want displays, 
press 
Start or Enter to dial.
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Printing a Phonebook List
You can check your automatic dial setting by printing a 
Phonebook list.
1Press Phone Book.
2Press Phone Book or the scroll button (W or X) until 
“Print” appears on the bottom line and press 
Enter.
A list showing your one-touch dial, speed dial, and group 
dial entries prints out.
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Other Ways to Fax
Sending Broadcast Faxes
Using the Broadcast button on the control panel, you can use 
the broadcast fax feature, which allows you to send a document 
to multiple locations. Documents are automatically stored in 
memory and sent to a remote station. After transmission, the 
documents are automatically erased from memory.
1Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
2Adjust the document resolution to suit your fax needs (see 
page 7.9).
If you need to change the darkness, see page 7.3.
3Press Broadcast on the control panel.
4Enter the number of the first receiving machine using the 
number keypad.
You can use one-touch keypad, speed dial, or group dial 
numbers. For details, see “Automatic Dialing” on page 7.19.
5Press Enter to confirm the number. The display asks you to 
enter another fax number to send the document.
NOTE: The Another No. prompt does not appear if you have added 
numbers for another broadcast or delay fax job. You must wait 
until the job is completed.
6To enter more fax numbers, press 1 to select “Yes” and 
repeat steps 4 and 5. You can add up to 10 destinations.
Note that you cannot use more than one group dial number 
in any one broadcast.
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7When you finish entering fax numbers, press 2 to select 
“No” at the Another No. prompt.
The document is scanned into memory before transmission. 
The display shows memory capacity and the number of 
pages being stored in memory.
For a document placed on the document glass, the display 
asks if you want to load another page. Select “1.Yes” to 
add. Otherwise, select “2.No.”
8The machine begins sending the document to the numbers 
you entered in the order in which you entered them.
Sending a Delayed Fax
You can set your machine to send a fax at a later time when you 
will not be present. 
1Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
2Adjust the document resolution to suit your fax needs (see 
page 7.9).
If you need to change the darkness, see page 7.3.
3Press Menu until “Fax Feature” appears on the top line of 
the display. The first available menu item, “Delay Fax,” 
displays on the bottom line.
4Press Enter.
5Enter the number of the receiving machine using the 
number keypad.
You can use one-touch keypad, speed dial, or group dial 
numbers. For details, see “Automatic Dialing” on page 7.19.
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6Press Enter to confirm the number on the display. The 
display asks you to enter another fax number to which to 
send the document.
NOTE: The Another No. prompt does not appear if you have added 
numbers for another broadcast or delay fax job. You must wait 
until the job is completed.
7To enter more fax numbers, press 1 to select “Yes” and 
repeat steps 5 and 6. You can add up to 10 destinations.
Note that you cannot use more than one group dial number 
in any one broadcast.
8When you finish entering fax numbers, press 2 to select 
“No
” at the Another No. prompt.
The display asks you to enter a name. 
9To assign a name to the transmission, enter the name you 
want. For details about entering characters, see page 2.17.
If you do not want to assign a name, skip this step.
10Press Enter. The display shows the current time and asks 
you to enter the starting time when the fax is to be sent. 
11Enter the time using the number keypad.
To select “AM” or “PM” for 12-hour format, press the   or 
 button or any number button.
If you set a time earlier than the current time, the 
document will be sent at that time on the following day. 
12Press Enter when the starting time displays correctly.
13The document is scanned into memory before transmission. 
The display shows memory capacity and the number of 
pages being stored in memory.
For a document placed on the document glass, the display 
asks if you want to load another page. Select “1.Yes” to 
add. Otherwise, select “2.No.”
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14The machine returns to Standby mode. The display reminds 
you that you are in Standby mode and that a delayed fax is 
set.
NOTE: If you want to cancel the delayed transmission, see 
“Canceling a Scheduled Fax” on page 7.34.
Sending a Priority Fax
Using the Priority Fax feature, a high priority document can be 
sent ahead of reserved operations. The document is scanned 
into memory and transmitted when the current operation is 
finished. In addition, priority transmission will interrupt a 
broadcast operation between stations (i.e., when the 
transmission to station A ends, before transmission to station B 
begins) or between redial attempts.
1Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
2Adjust the document resolution to suit your fax needs (see 
page 7.9).
If you need to change the darkness, see page 7.3.
3Press Menu until “Fax Feature” appears on the top line of 
the display. 
4Press the scroll button (W or X) to display “Priority Fax” on 
the bottom line and press 
Enter.
5Enter the number of the receiving machine using the 
number keypad.
You can use one-touch keypad, speed dial, or group dial 
numbers. For details, see “Automatic Dialing” on page 7.19.
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6Press Enter to confirm the number. The display asks you to 
enter a name. 
7To assign a name to the transmission, enter the name you 
want. For details about entering characters, see page 2.17. 
If you do not want to assign a name, skip this step.
8Press Enter. 
The document is scanned into memory before transmission. 
The display shows memory capacity and the number of 
pages being stored in memory.
For a document placed on the document glass, the display 
asks if you want to load another page. Select “1.Yes” to 
add. Otherwise, select “2.No.”
9The machine shows the number being dialed and begins 
sending the document.
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Adding Documents To a Scheduled 
Fax
You can add documents to a delayed transmission previously 
reserved in your machine’s memory.
1Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
2Adjust the document resolution to suit your fax needs (see 
page 7.9).
If you need to change the darkness, see page 7.3.
3Press Menu until “Fax Feature” appears on the top line of 
the display. 
4Press the scroll button (W or X) to display “Add Page” on 
the bottom line and press 
Enter.
The display shows the last job reserved in memory.
5Press the scroll button (W or X) until you see the fax job to 
which you want to add documents and press 
Enter.
The machine automatically stores the documents in 
memory, and the display shows memory capacity and the 
number of pages. 
For a document placed on the document glass, the display 
asks if you want to load another page. Select “1.Yes” to 
add. Otherwise, select “2.No.” 
6After storing, the machine displays the numbers of total 
pages and added pages and then returns to Standby mode. 
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Canceling a Scheduled Fax
1Press Menu until “Fax Feature” appears on the top line of 
the display. 
2Press the scroll button (W or X) to display “Cancel Job” on 
the bottom line and press 
Enter.
The display shows the last job reserved in memory.
3Press the scroll button (W or X) until you see the fax job 
you want to cancel, and press 
Enter. 
4When the display confirms your selection, press 1 to select 
“Yes.” The selected job is canceled and the machine returns 
to Standby mode.
To cancel your selection, press 
2 to select “No.”
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