Xerox WorkCentre PE120i User Manual
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i About the User’s Guide This Laser MFP User’s Guide provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner, a copier, and a facsimile, and information for maintaining and troubleshooting the machine. The User’s Guide shows you how to use a USB flash drive with your machine for scanning and saving documents, and printing documents stored on the USB flash drive. This manual is provided for information purposes only. All information included herein is subject to change without notice. Xerox Corporation is not responsible for any changes, direct or indirect, arising from or related to use of this manual. © 2004 Xerox Corporation. All rights reserved. • PE120, PE120i and Xerox logo are trademarks of Xerox Corporation. • PCL and PCL 6 are trademarks of Hewlett-Packard company. • Centronics is a trademark of Centronics Data Computer Corporation. • IBM and IBM PC are trademarks of International Business Machines Corporation. • Microsoft, Windows, Windows 98, Window Me, Windows 2000, Windows NT 4.0, and Windows XP are registered trademarks of Microsoft Corporation. • PostScript 3 is a trademark of Adobe System, Inc. • UFST® and MicroType™ are registered trademarks of Agfa division of Bayer Corp. • TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc. • All other brand or product names are trademarks of their respective companies or organizations. Downloaded From ManualsPrinter.com Manuals
ii CONTENTS Chapter 1: INTRODUCTION Special Features ........................................................... 1.2 Understanding Component Locations ............................... 1.5 Front View .............................................................. 1.5 Rear View ............................................................... 1.6 Control Panel Functions ............................................ 1.7 Chapter 2: GETTING STARTED Unpacking .................................................................... 2.2 Selecting a Location ................................................. 2.4 Installing the Toner Cartridge ......................................... 2.5 Loading Paper .............................................................. 2.7 Connecting Telephone Line ........................................... 2.11 Connecting a Printer Cable ........................................... 2.12 For Local Printing .................................................. 2.12 For Network Printing (WorkCentre PE120i only) ......... 2.14 Turning the Machine On ............................................... 2.14 Changing the Display Language .................................... 2.16 Setting the Machine ID ................................................ 2.16 Entering Characters Using the Number Keypad .......... 2.17 Setting the Time and Date ........................................... 2.20 Changing the Clock Mode ....................................... 2.21 Setting the Paper Size and Type ................................... 2.21 Setting Sounds ........................................................... 2.22 Speaker, Ringer, Key Sound, and Alarm Sound .......... 2.23 Speaker Volume .................................................... 2.23 Setting the Dial Mode ............................................. 2.24 Using the Save Modes ................................................. 2.24 Toner Save Mode .................................................. 2.24 Toll Save Mode ...................................................... 2.25 Power Save Mode .................................................. 2.26 Scan Lamp Save Mode ........................................... 2.26 Xerox Driver CD contains: ...................................... 2.28 Xerox Postscript Driver CD contains: ........................ 2.28 Installing Xerox drivers in Windows ............................... 2.29 System Requirements ............................................ 2.29 Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port ....................... 2.29 Installing Xerox Drivers in Microsoft Windows XP, 2000 or Windows 98/ME using the Parallel port ......... 2.31 Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port ............... 2.32 Printer Driver Features ........................................... 2.36 Using ControlCentre .................................................... 2.37 Downloaded From ManualsPrinter.com Manuals
iii Chapter 3: PAPER HANDLING Selecting Print Materials ................................................. 3.2 Paper Type, Input Sources, and Capacities .................. 3.2 Guidelines for Paper and Special Materials .................. 3.3 Loading Paper .............................................................. 3.4 In the Standard Tray ............................................... 3.4 In the Bypass Tray .................................................. 3.6 Using the Manual Feed Mode ..................................... 3.8 Selecting an Output Location ........................................ 3.10 Printing to the Front Output Tray (Face down) ........... 3.10 Printing to the Rear Output Slot (Face up) ................ 3.11 Chapter 4: PRINTING TASKS Printing a Document in Windows ..................................... 4.2 Canceling a Print Job ................................................ 4.3 Printer Settings ............................................................ 4.4 Layout tab .............................................................. 4.5 Paper Tab ............................................................... 4.6 Image Options Tab .................................................. 4.8 Output Options Tab ............................................... 4.11 Watermark Tab ..................................................... 4.12 About Tab ............................................................ 4.13 Printer Configuration Tab ........................................ 4.13 Using a Favorite Setting ......................................... 4.13 Using Help ............................................................ 4.14 Printing Multiple Pages on One Sheet of Paper ................ 4.15 Printing Posters .......................................................... 4.16 Fitting Your Document to a Selected Paper Size .............. 4.18 Printing a Reduced or Enlarged Document ...................... 4.19 Using Watermarks ...................................................... 4.20 Using an Existing Watermark .................................. 4.20 Creating a Watermark ............................................ 4.21 Editing a Watermark .............................................. 4.22 Deleting a Watermark ............................................ 4.22 About Sharing the Machine on a Network ....................... 4.23 Setting Up a Locally-Shared Machine ............................. 4.24 In Windows 98/Me ................................................. 4.24 In Windows NT 4.0/2000/XP ................................... 4.25 Chapter 5: COPYING Loading Paper for Copying ............................................. 5.2 Selecting the Paper Tray ................................................ 5.2 Preparing a Document ................................................... 5.3 Making Copies on the Document Glass ............................. 5.4 Making Copies from the Automatic Document Feeder ......... 5.5 Setting Copy Options ..................................................... 5.7 Darkness ................................................................ 5.7 Original Type .......................................................... 5.7 Reduced/Enlarged Copy ........................................... 5.8 Number of Copies .................................................... 5.9 Downloaded From ManualsPrinter.com Manuals
iv Using Special Copy Features ........................................... 5.9 Clone Copying ....................................................... 5.10 Collation Copying .................................................. 5.10 Auto Fit Copying .................................................... 5.11 2 Sides on 1 Page Copying ...................................... 5.11 2 Up or 4 Up Copying ............................................. 5.12 Poster Copying ...................................................... 5.13 Changing the Default Settings ...................................... 5.14 Setting the Time Out Option ......................................... 5.15 Chapter 6: SCANNING Scanning Basics ............................................................ 6.2 Scanning From the Control Panel to an Application ............ 6.3 Scanning Using the WIA Driver ....................................... 6.4 Scanning to USB Flash Drive .......................................... 6.5 Chapter 7: FAXING Changing the Fax Setup options ...................................... 7.2 Available Fax Setup Options ........................................... 7.3 Loading a Document ..................................................... 7.6 Selecting the Paper Tray ................................................ 7.9 Adjusting the Document Resolution ................................. 7.9 Sending a Fax Automatically ......................................... 7.11 Sending a Fax Manually ............................................... 7.12 Redialing the Last Number ........................................... 7.12 Confirming Transmission .............................................. 7.13 Automatic Redialing .................................................... 7.13 About Receiving Modes ................................................ 7.14 Loading Paper for Receiving Faxes ................................. 7.15 Receiving Automatically in Fax Mode ............................. 7.15 Receiving Manually in Tel Mode ..................................... 7.15 Receiving Automatically in Ans/Fax Mode ....................... 7.16 Receiving Manually Using an Extension Telephone ........... 7.16 Receiving Faxes Using the DRPD Mode ........................... 7.17 Receiving Faxes in the Memory ..................................... 7.18 One-touch Dialing ....................................................... 7.19 Storing a Number for One-touch Dialing ................... 7.19 Sending a Fax using a One-touch Number ................. 7.20 Speed Dialing ............................................................. 7.21 Storing a Number for Speed Dialing ......................... 7.21 Sending a Fax using a Speed Dial Number ................ 7.22 Group Dialing ............................................................. 7.23 Setting a Group Dial Number .................................. 7.23 Editing Group Dial Numbers .................................... 7.24 Sending a Fax Using Group Dialing (Multi-address Transmission) .................................. 7.25 Searching for a Number in Memory ............................... 7.26 Searching Sequentially through the Memory .............. 7.26 Searching with a Particular First Letter ..................... 7.26 Downloaded From ManualsPrinter.com Manuals
v Printing a Phonebook List ............................................. 7.27 Sending Broadcast Faxes ............................................. 7.28 Sending a Delayed Fax ................................................ 7.29 Sending a Priority Fax ................................................. 7.31 Adding Documents To a Scheduled Fax .......................... 7.33 Canceling a Scheduled Fax ........................................... 7.34 Using Secure Receiving Mode ....................................... 7.35 Printing Reports .......................................................... 7.36 Using Advanced Fax Settings ........................................ 7.38 Changing Setting Options ....................................... 7.38 Advanced Fax Setting Options ................................. 7.39 Chapter 8: MAINTENANCE Clearing the Memory ..................................................... 8.2 Cleaning Your Machine ................................................... 8.3 Cleaning the Outside ................................................ 8.3 Cleaning the Inside .................................................. 8.3 Cleaning the Scan Unit ............................................. 8.5 Maintaining the Toner Cartridge ...................................... 8.6 Redistributing Toner ................................................ 8.7 Replacing the Toner Cartridge ................................... 8.8 Setting the Notify Toner Option ............................... 8.10 Cleaning the Drum ................................................ 8.10 Consumables and Replacement Parts ............................. 8.12 Replacing the ADF Rubber Pad ...................................... 8.13 Chapter 9: TROUBLESHOOTING Clearing Document Jams ................................................ 9.2 Input Misfeed .......................................................... 9.2 Exit Misfeed ............................................................ 9.3 Roller Misfeed ......................................................... 9.4 Clearing Paper Jams ...................................................... 9.5 In Tray 1 ................................................................ 9.5 In Optional Tray 2 ................................................... 9.7 In the Fuser Area or Around the Toner Cartridge .......... 9.8 In the Paper Exit Area .............................................. 9.9 In the Bypass Tray ................................................ 9.11 Tips for Avoiding Paper Jams ................................... 9.12 Clearing LCD Error Messages ........................................ 9.13 Solving Other Problems ............................................... 9.17 Paper Feeding Problems ......................................... 9.17 Printing Problems .................................................. 9.18 Printing Quality Problems ....................................... 9.21 Copying Problems .................................................. 9.26 Scanning Problems ................................................ 9.27 Fax Problems ........................................................ 9.28 Common Linux Problems ........................................ 9.30 Troubleshooting PS Errors (WorkCentre PE120i Only) ...................................... 9.33 Common Macintosh Problems (WorkCentre PE120i Only) ...................................... 9.34 Downloaded From ManualsPrinter.com Manuals
vi Chapter 10: USING USB FLASH DRIVE About USB Flash Drives ............................................... 10.2 Installing a USB Flash Drive ......................................... 10.2 Scanning to USB Flash Drive ........................................ 10.3 Scanning With Default Settings ............................... 10.3 Scanning With Your Own Settings ............................ 10.4 Managing the USB Flash Drive ...................................... 10.6 Changing the Default Settings ................................. 10.6 Deleting an Image File ........................................... 10.7 Formatting the USB Flash Drive ............................... 10.8 Viewing the USB Memory Status .............................. 10.9 Printing From the USB Flash Drive ................................ 10.10 Backing Up Data ........................................................ 10.11 Appendix A: USING YOUR MACHINE IN LINUX Getting Started ............................................................. A.2 Installing the MFP Driver ................................................ A.3 System Requirements .............................................. A.3 Installing the MFP Driver .......................................... A.4 Uninstalling the MFP Driver ....................................... A.6 Using the MFP Configurator ............................................ A.7 Opening the MFP Configurator ................................... A.7 Printers Configuration .............................................. A.8 Scanners Configuration ............................................ A.9 MFP Ports Configuration ......................................... A.10 Configuring Printer Properties ....................................... A.11 Printing a Document .................................................... A.12 Printing from Applications ....................................... A.12 Printing Files ......................................................... A.13 Scanning a Document .................................................. A.14 Using the Image Editor .......................................... A.17 Appendix B: USING WINDOWS POSTSCRIPT DRIVER (WORKCENTRE PE120I ONLY) Installing PostScript Drivers ........................................... B.2 Installing PostScript Drivers ...................................... B.2 Using PostScript Printer Driver Features ........................... B.4 Accessing Printer Properties ...................................... B.4 Printer Settings ....................................................... B.5 Appendix C: PRINTING FROM A MACINTOSH (WORKCENTRE PE120I ONLY) Installing Software for Macintosh .................................... C.2 Setting Up the Machine .................................................. C.4 For a Network-connected Macintosh ........................... C.4 For a USB-connected Macintosh ................................. C.5 Downloaded From ManualsPrinter.com Manuals
vii Printing a Document ...................................................... C.6 Canceling a Print Job ................................................ C.7 Using Advanced Printing Features ................................... C.7 Printing Multiple Pages on One Sheet of Paper ............. C.7 Scheduling a Print Job .............................................. C.8 Appendix D: INSTALLING MACHINE OPTIONS Installing Memory DIMM ................................................ D.2 Removing a Memory DIMM ....................................... D.5 Installing an Optional Tray ............................................. D.6 Setting Tray 2 in the Printer Properties ....................... D.8 Appendix E: SPECIFICATIONS General Specifications ................................................... E.2 Scanner and Copier Specifications ................................... E.3 Printer Specifications ..................................................... E.4 Facsimile Specifications ................................................. E.5 Paper Specifications ...................................................... E.6 Overview ................................................................ E.6 Supported Sizes of Paper .......................................... E.6 Guidelines for Using Paper ........................................ E.7 Paper Specifications ................................................. E.8 Paper Output Capacity ............................................. E.8 Paper Storage Environment ...................................... E.8 Downloaded From ManualsPrinter.com Manuals
viii Important Precautions and Safety Information Safety Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety testing and performance of this product have been verified using XEROX materials only. Follow all warnings and instructions marked on, or supplied with the product. This WARNING Mark alerts users to the possibility of personal injury. This WARNING Mark alerts users to heated surfaces. WARNING: This product must be connected to a protective earthing circuit. This product is equipped with a 3-wire type plug, provided with a protective earthing pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal. This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company. Do not allow anything to rest on the power cord. Do not locate the product where persons will step or trip on the cord. Use of an extension cord with this product is not recommended or authorized. Users should check building codes and insurance requirements if a properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating. Disconnect Device for this product is the power cord. To remove all electrical power to the product, disconnect the power cord from the power receptacle. Your equipment is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Downloaded From ManualsPrinter.com Manuals