Xerox WorkCentre 7345 User Manual

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Configure Scan to Home
Note: Scan to Home does not work without Remote Account mode.
1. At the device, press the [Log In / Out] button to enter System Administration Mode.
2. On the keypad enter [11111] or the current password.  Touch [Enter] when finished.
3. Press the [Machine Status] button on the Control Panel.
4. Touch the [Tools] tab.
5. Touch [Authentication / Security Settings], then [Authentication], then [Login Type]. Select [Login to 
Remote Accounts].
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address 
or Location field. Press [Enter].
2. Click the [Properties] tab.
3. Select [Security].
4. Select [Remote Authentication Servers].
5. Select [Authentication System], select LDAP, then click Apply. The device will reboot.
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address 
or Location field. Press [Enter].
2. Click the [Properties] tab.
3. Select [Security].
4. Select [Authentication Configuration].
5. In the Login Type box, select [Login to Remote Accounts], then click Apply. The device will reboot.
1. At your workstation, open your Web browser and enter the IP address of the machine in the Address 
or Location field. Press [Enter].
2. Click the [Properties] tab.
3. Select [Services].
4. Select [Scan to Home].
5. Select [General].
6. On the Scan to Home page, in the Status area:
a. On the Status line, click the enabled box.
b. In the Friendly Name box, type in a user-recognizable name of up to 127 characters for the 
template that will appear in Template Details on the machine’s User Interface.
c. On the Determine Home Directory line, ensure that the radio button next to LDAP Query is 
selected. 
The device will query the LDAP server with the user’s authenticated login name and retrieve the 
user’s home directory to set up the template scanning path to that directory.
7. In the LDAP Mapping for Home Directory area:
a. To define the LDAP home directory to a name other than homeDirectory, click the [LDAP Mapping 
for Home Directory] link.
b. To create a scanning subdirectory within the user’s home directory, select [Automatically Create 
Subdirectory] and specify a general name.
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Scanning to the Device’s Hard Drive (Mailboxes)
Before You Start 
It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your 
Device.  If you did not, contact your Xerox Representative to purchase this option.
Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the 
machine with the supplied 12 character key.
Note: Jobs stored in a mailbox cannot be forwarded or re-routed 
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Setting Up Mailboxes at the Device 
Note: Scanning to the Devices hard drive requires the set up of individual Mailboxes to receive 
scanned files.  Up to 200 Mailboxes can be set up to support this type of scanning.  To set up 
Mailboxes, perform the following steps:
1. Press the Log In / Out button on the Control Panel.
Note: If you log in as Administrator (11111), all mailboxes are created with the owner as System 
Administrator. However, you do NOT have to login as the Administrator to create a mailbox.
2. On the keypad enter [11111] or the current password.  Touch Enter when finished.
3. Press the Machine Status button on the Control Panel.
4. Press the Tools tab.
5. Press Setup & Calibration.
6. Press the Create Mailbox button.
7. When the numbered list of Mailboxes is shown on screen, use the supplied arrow keys to scroll 
through the list to locate an unassigned Mailbox number.
8. Select an unassigned Mailbox number from the displayed list.
9. Press the rectangular Create & Delete button in the lower right corner of the Mailbox selection screen.
10. When the New Mailbox - Password screen displays, use the On and Off buttons on the left-hand side 
of the screen to determine whether or not a password will be required to access the Mailbox.  If On is 
selected, use the Devices numeric keypad to enter in a numbered password.
11. Press the Save button to save your settings.  (To exit the screen, without saving settings, press the 
Cancel button.)
12. When the Mailbox settings screen displays (after assigning a password), note that you have five 
setting selections displayed on five numbered horizontal lines.  The available selections include: 
Mailbox Name, Check Password, Delete Documents After Retrieval, Delete Documents with Expire 
Date, and Link Job Flow Sheet to Mailbox.
13. To assign a name to the Mailbox, press the Mailbox Name selection line.
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							72 14. Press the rectangular Change Settings button.
15. Use the touch screen keyboard to enter in a name for your Mailbox.
16. When finished entering in a name, press the Save button in the upper right corner of the screen.  (To 
exit the screen, without saving changes, press the Cancel button.)
17. On the Mailbox settings screen, press any other selection lines of interest and use the Change 
Settings button, as previously described, to access and make setting changes.  Use the Save button 
to save your changes.
18. To exit the Mailbox settings screen, press the rectangular Close button in the upper right corner of the 
screen.
19. To exit the screen that lists all assigned and unassigned Mailboxes, press the rectangular Close 
button in the upper right corner of the screen.
Configuring Expiration Settings for Stored Documents
This setting allows the System Administrator to set a document expiration timer to delete documents 
stored in, but not retrieved from, mailboxes.
1. Press the Log In / Out button on the Control Panel.
2. On the keypad enter [11111] or the current password.  Touch Enter when finished.
3. From the Tools tab screen, use the arrow control in the Group menu to scroll to Stored Document 
Settings.
4. Select Mailbox Document Expiration Date and touch Change Settings.
5. Select On, set the timer controls, and touch Save.
6. Make any other selections desired, press Change Settings, then press Save.
7. Press Close to return to the Tools tab screen.
8. To exit the Tools tab screen, wait several seconds for the Auto Clear service to log you out.
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Setting Up Mailboxes with Internet Services
Note: Scanning to the Devices hard drive requires the set up of individual Mailboxes to receive 
scanned files.  Up to 200 Mailboxes can be set up to support this type of scanning.  To set up 
Mailboxes, perform the following steps:
1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field.  
Press Enter.
2. Click the Scan tab.
3. Select Mailbox in the directory tree.
4. When the numbered list of Mailboxes is shown, locate an unassigned Mailbox number from the 
displayed list and click the Create button for that Mailbox.
5. Type in a name for this Mailbox in the Mailbox Name entry box.
6. Type in a pass code in the Passcode entry box.
7. Confirm the pass code by retyping it in the Re-enter Passcode box.
8. Use the drop-down arrow to set Check Passcode to Always (recommended) to secure your mailbox.
9. Place a checkmark in the Delete Documents after Print or Retrieve box if you wish to delete 
documents from your mailbox after retrieving same.
10. Place a checkmark in the Delete Documents with Expiration Date box to use this feature in place of, 
or as an augmentation to, Auto Delete.
11. Click Apply when done.
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Scanning to Mailboxes 
Note: Scanning to the Devices hard drive requires the set up of individual Mailboxes to receive 
scanned files.  Up to 200 Mailboxes can be set up to support this type of scanning.  To learn how to set 
up an individual Mailbox, refer to the Setting Up Mailboxes topics in the Scanning to the Devices Hard 
Drive (Mailboxes) section of this guide, and follow the instructions supplied.
Note: Jobs stored in a mailbox cannot be forwarded or re-routed 
To scan to a Mailbox, perform these steps:
1. From the Devices Main screen, press the Scan to Mailbox button.
2. When the Scan to Mailbox screen displays, a list of Mailboxes will be shown.  Use the supplied arrow 
to scroll through the icons to locate your Mailbox.
3. Select your Mailbox by pressing its selection line on the touch screen.
4. When the Password screen displays, enter your password (series of numbers) using the Control 
Panels numeric keypad.
5. Press the Confirm button on the touch screen.
6. Use the displayed controls to set up scanning parameters, then place your document in the document 
handler, and press the Control Panel’s large, green Start button. 
7. Press the All Services button to return to the Device’s Main screen.
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Retrieving Images from Mailboxes 
1. Images are retrieved from Mailboxes using Internet Services.  To access Internet Services from your 
workstation, with your Internet Browser program running, enter the Devices IP Address (as seen on 
the Configuration Report) into the Address or Location field of the browser.  Press the Enter key on 
your keyboard.
2. Click the Scan Tab.
3. In the Directory Tree, on the left side of the screen, click the Mailbox hot link.
4. Locate your Mailbox, then click the rectangular, Document List button.
5. Enter your Passcode when prompted and click Apply.
6. Use your mouse to place a check mark in the box in front of the file that you wish to retrieve.
7. After selecting individual retrieval options, click the Retrieve button.  Note that you can also specify 
printing options and print the document by clicking the Print Document button.
8. Click the Save this Link hot link provided on the next screen displayed to begin the image 
downloading process.
9. Note that after downloading a document, you can delete that document from your Mailbox by 
rechecking the box in front of the file just downloaded and clicking the Delete button.
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Installing and Using the Network Scanner Utility 
To retrieve scanned documents directly from the Devices mailbox(es) into an image-editing application 
such as Adobe® Photoshop®, you need to install the Network Scanner Utility (scan driver) on your 
workstation.
You can additionally install and use an application known as Mailbox Viewer to view and import scanned 
files, without using a client-side image-editing program.  For Mailbox Viewer installation instructions, refer 
to instructions contained on the Driver/Network Utility CD ROM that came with the Device.
Before Installing the Network Scanner Utility
Before installing the Network Scanner Utility, make sure that your workstation meets the following 
requirements:
• You must be running Windows 2000 or XP.  Windows 2000 Server/Advanced Server Terminal Service 
is NOT compatible with this feature.
• Your workstation must be operating with a i486DX4/100 MHz processor or faster, have 32 MB RAM or 
greater, and have 40 MB or more of free hard drive space (not including space for storing scanned 
data).
• Your workstation must be connected to a network using the TCP/IP protocol.
• Your image-editing application must be compatible with the TWAIN interface to import scanned data.
Installing the Network Scanner Utility
1. Insert the Driver/Network Utility (Windows) CD ROM into your workstation’s ROM drive.
2. Open Windows Explorer (NOT Internet Explorer), click the drive letter for your CD ROM drive, and 
open Drivers\Scan\Disk1.
3. Double click Setup.exe and follow the instructions displayed on screen.
Uninstalling the Network Scanner Utility
1. From the Windows 2000 desktop, from the Start menu, select Settings, Control Panel, then double 
click Add/Remove programs.  On the Windows XP desktop, click Start, Control Panel, then double 
click Add or Remove Programs.
2. Select Fuji Xerox Network Scanner Utility, then click Add Remove.
3. Click Yes.
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Importing Scanned Data from the Mailbox to an Image-Editing Application
1. Start a TWAIN-compatible application program, such as Photoshop.
2. From the File menu, select the command for selecting the scan source (Import/Twain Source, in 
Photoshop).
3. Select FX Network Scan from the displayed list and click Select.
4. From the File menu, select the command to import the image from the scanner.  In Photoshop, for 
example, this would be Import/Twain.
5. If the scanner doesnt automatically display on screen allowing its selection with the Select Scanner 
button, perform the next six steps.  Otherwise go to step 12 below.
6. Click Refresh.
7. Click Options.
8. Click Change Display in the scanner selection box.
9. To display scanners on other sub-networks, register them under Scanner Registration.
10. To learn about other fields in the displayed dialog box, click on Help.
11. Click OK.
12. Select the scanner for connection from the displayed list, then click Select Scanner.  Note that you 
could also just double click the displayed scanners name.
13. Enter the mailbox number and password when prompted.
14. Click Open Mailbox.
15. From the displayed document list, select the document you wish to import and click Import.
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Importing Scanned Data from the Mailbox using Mailbox Viewer
1. On your Windows desktop, select Start\Programs\FujiXerox\Network Scanner Utility\Mailbox Viewer.
2. Select the scanner for connection from the displayed list, then click Select Scanner.
3. If no items are shown in the list, click Refresh, then Options, then Change Display and register the 
scanner’s IP address and name.  Click OK when done.
4. Enter the mailbox number and password when prompted.
5. Click Open Mailbox.
6. From the displayed document list, select the document you wish to import and click Import.
Changing Network Utility or Mailbox Viewer Settings
Consult the on-line Help for help in changing any of the settings.
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