Xerox WorkCentre 7345 User Manual

							99 5. Setting S/MIME (Security), if desired.
a. From the Connectivity & Network Setup list, select Security Settings.  If the selection is not 
visible, use the scrolling arrow to display it.
b. Select S/MIME Settings and set the following items:
Device Certificate - S/MIME
Link a certificate to the machine. You MUST have an S/MIME certificate on the machine to 
perform encryption.  For information on S/MIME certificates, refer to the Configuration of E-mail 
Encryption/Digital Signature topic in the Security section in this guide.
S/MIME Communication
Set whether to enable or disable S/MIME Communication when a certificate ID is set.
Receive Untrusted E-mail
Set whether to receive untrusted E-mail or not.
Receive Untrusted iFAX
Set whether to receive untrusted iFAX or not.
Message Digest Algorithm
Select a message digest algorithm from [SHA1] or [MD5].
Message Encryption Method
Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128].
Digital Signature - Outgoing E-mail
Set whether to always attach a digital signature to E-mail or to select a digital signature when 
sending E-mail.
Digital Signature - Outgoing iFAX
Set whether to always attach a digital signature to iFAX or to select a digital signature when 
sending iFAX.
Certificate Auto Store
Select whether or not to automatically store a S/MIME certificate attached with the E-mail when 
receiving E-mail sent from an address registered in the address book.
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							100 6. Select Close repeatedly until the Tools tab screen is displayed.
7. Wait several seconds for the Auto Clear service to log you out.
8. After the machine is restarted, print a Configuration Report to confirm that each item is configured.
For information on how to print a Configuration Report, refer to the Configuration Report topic in the 
Network Connectivity section of this guide.
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							101
Testing iFAX
Send from the Device to another iFAX-capable Machine
Test the iFAX transmission from the machine.
1. Press the All Services button, then touch the Internet Fax button to display the Internet Fax screen.
2. Select New Recipient, then the To button, in the Recipient’s drop-down list.
3. Enter the destination address, using the displayed keyboard.
4. Touch the Add button, then touch Close.
5. Place your document in the document handler and press the Start button located to the immediate 
right of the Control Panel’s numeric keypad.
6. Check to see if the other machine printed the incoming iFAX.
Note: To set up the address book for use with LDAP (network search), refer to the Configure 
Authentication for LDAP topic in the Security section of this guide.
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							102
Server Fax
Server Fax Overview
The Server Fax feature enables you to fax documents without having a telephone line directly connected 
to your multifunction device. This is achieved by sending the documents to a separate, networked fax 
server with its own links to the telephone system.
It is assumed that you already purchased and enabled the Scanning option.  If you did not, contact your 
Xerox Representative to purchase same.  A hard disk and network card are required device hardware.  
Their presence can be confirmed by printing a Configuration Report, as stated in the Configuration Report 
topic in the Network Connectivity section of this guide.
The Server Fax option also needs to be purchased from your Xerox Representative, then enabled on the 
multifunction device using a software key (see Enabling Options with Software Keys in this guide).
As stated in this section, you will be setting up a network connection to a Xerox-certified, third party fax 
server (server running fax management software) which will receive, store, and redirect incoming 
documents to the servers fax boards, or other destinations determined by fax server software setup.
Note: The FAX or Internet Fax (iFAX) features and the Server Fax feature are mutually exclusive.  If 
Server Fax is enabled, even if the machine is equipped with an internal fax board, scanning to the 
internal FAX will be disabled.  While the Server Fax feature is enabled, the iFAX service will also be 
disabled.  Also note that Mailbox to FAX (a Job Flow Sheet destination) and Direct Fax (LAN Fax) are 
not supported when Server Fax is enabled.  You can use Internet Services, however, to select which 
Fax Service to enable, as described in this section.
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							103
Installation Checklist
Please ensure that the following items are available or have been performed.
1. Ensure the machine is fully functioning on the network prior to installation.
2. Enable the purchased Scanning option.  For instructions, refer to the Enabling Options with Software 
Keys topic, in the Options section of this guide.  Contact your Xerox Sales Representative if you have 
not purchased the Scanning option.
3. Enable the purchased Server Fax option.  For instructions, refer to the Enabling Options with Software 
Keys topic, in the Options section of this guide.  Contact your Xerox Sales Representative if you have 
not purchased the Server Fax option.
4. Verify that Scan to Fax Server is now the currently enabled Fax Service, as follows:
a. At your workstation, open your Web browser and enter the IP address of the machine in the 
Address or Location field.  Press Enter.
b. Click the Properties tab.
c. Click on the Services folder.
d. Click on the Fax folder.
e. Click the Fax Repository Setup link and verify that Scan to Fax Server is displayed in the 
selection box.
f. If Scan to Fax is displayed instead, use the selection arrow to select Scan to Fax Server and click 
Apply.
g. Enter the administrator User Name and Password and click OK.  The default is 11111 and x-
admin.
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							104 5. Ensure that the TCP/IP and HTTP protocols are configured on the device and are fully functional.  This 
is required to access the multifunction devices CentreWare Internet Services web pages, which can 
be used to configure Server Fax settings from a network-connected workstation.
To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Report as 
stated in the Configuration Report topic in the Network Connectivity section of this guide.
To configure TCP/IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this 
guide.
6. To enable HTTP, refer to the Enable Internet Services (HTTP) topic in the Network Connectivity 
section of this guide.
7. Ensure that the FTP Client and SMB port are enabled on the device.  To verify this, print a 
Configuration Report as stated in the Configuration Report topic in the Network Connectivity section of 
this guide.
To enable SMB, refer to Enabling the SMB Setting at the Device in the Microsoft (NetBIOS over IP) 
Networks topic of this guide.  To enable FTP, use the same SMB enabling procedure, and simply 
choose FTP as the port to enable.
8. Install and configure the Xerox-certified, third party fax server per the fax management software 
manufacturers instructions.
Note: If the fax server will be using TCP/IP to communicate, it is recommended that the server be 
assigned a static IP address.
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							105
Configure a Fax Filing Location (Repository)
Faxing from the multifunction device to a fax server is very similar to the other methods of faxing available 
to users on the multifunction device.  The user simply selects the Fax button from the All Services screen, 
enters a Recipient phone number when prompted, places a document in the document handler, and 
presses Start.
The scanned document is converted into a TIFF file, and a job log is sent along with the image data to the 
fax server.
The transferred image resides in a directory on the fax server (commonly known as the fax repository).  
The server monitors the repository for documents to be faxed, and faxes any documents it finds per the 
routing instructions contained in the job log. The System Administrator uses a web browser on any 
networked workstation to access the Internet Services web pages, residing on the device, to configure 
communications with the fax server, and designate the location of the repository on the server.
Protocols available for use in communicating with the fax server include:
FTP (File Transfer Protocol): Requires an FTP service running on the fax server.
SMB (Server Message Block): Available for filing to an environment that supports the SMB protocol.
SMTP: Follow the basic instructions for enabling the E-mail ports in the Scan to E-mail section of this 
guide.  You will need to know the fully qualified domain name of the fax server on your network (e.g. 
SMTP.yournet.net).  Also, follow the fax server software manufacturers instructions to establish fax server 
to email server communications in your network environment.
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							106 Configure a Fax Filing Repository using FTP
Installation Checklist
1. Ensure that a File Transfer Protocol (FTP) service is running on the fax server where images scanned 
by the machine will be stored.  Write down the IP address or Host Name.
2. Create a user account (login name) and password for the machine on the server.  When a document is 
scanned, the machine logs in using the account, transfers the file to the server, and logs out.  Write 
down the user account (login name) and password.
3. Following the fax server software manufacturers instructions, create a directory (repository) on the 
server (likely within the FTP root) to be used as a scan filing location.  Write down the directory name 
and path to same.
4. If allowed by the fax server software manufacturer, test the FTP connection by logging into the scan 
directory from a remote PC using the user account and password.  Create a new folder within the 
directory and then delete the folder.  If you cannot perform this function, check the user account 
access rights and FTP service setup.  Note that you can also simply wait until you have finished setting 
up device to server communications, as stated in this section, then send a fax to the server to test the 
communications setup.
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							107 Enter the Fax Repository Details via Internet Services
5. At your workstation, open your Web browser and enter the IP address of the machine in the Address 
or Location field.  Press Enter.
6. Click the Properties tab.
7. Click the Services folder.
8. Click on the Fax folder.
9. Click the Fax Repository Setup link.
10. Select FTP for Protocol.
11. Enter either an IP Address or Host Name for the fax server in the box or boxes provided.
12. Enter 21 for Port Number (for FTP).
13. For Document Path, type in the name of the folder on the server that has been set up to receive device 
scans.  Do not use forward slashes.
14. Supply the Login Name and Password for the machine to log into the fax server.
15. Re-enter the password in the Retype Password box.
16. Click Apply.
17. Enter the administrator User Name and Password and click OK.  The default is 11111 and x-admin.
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							108 Configure General Settings
18. Click the Defaults link.
19. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, 
from the drop-down menu.  Note that the Transfer Report only shows whether data was sent to the fax 
server.  It does not show whether the fax was successfully sent by the fax server.
20. Check the User Name and Domain Name (Realm) boxes if you want these items to appear on the Job 
Log.  The Job Log is filed with the scan job.
21. Click Apply.
22. Enter the administrator User Name and Password and click OK.  The default is 11111 and x-admin.
Configure the Fax Server
23. Configure the fax server so that it is able to monitor the fax repository for incoming documents.  Refer 
to the fax management software manufacturers documentation to complete this task.
Test Faxing through the Server
24. Go to the machine and press the All Services button.
25. Press the Fax button.
26. Enter a valid fax number.
27. Place a document in the document handler and press the Start button located to the immediate right of 
the Control Panels numeric keypad.
28. Verify that the fax was received by the specified fax machine.
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