Xerox WorkCentre 7345 User Manual

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Internet Services (HTTP) Enablement
1. Press the selection line labeled Port Status.
2. Press the Change Settings button.
3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for 
Internet Services Enablement.  The available settings are Enabled or Disabled.  In order to use 
Internet Services, this setting MUST be enabled.
4. To change settings, press your setting of choice, then press the Save button.
5. To exit the screen, without making any changes, click the Cancel button.
Internet Services Port Number
1. Press the selection line labeled Internet Services Port Number.
2. Press the Change Settings button.
3. On the Port Number screen, use the supplied keypad to enter the appropriate port number (default of 
80).
4. To change settings, press the Save button.
5. To exit the screen, without making any changes, press the Cancel button.
Exiting the Internet Services Selection Menu
To exit the Internet Service Selection Menu, which returns you to the Port Settings menu, press the 
rectangular Close button in the upper right corner of the touch screen.
Exiting the Port Settings Menu and returning to the Tools tab screen
1. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button 
in the upper right corner of the Port Settings menu screen.
2. Wait several seconds and the Auto Clear service should log you out.
Note: If you changed any settings in the Port Settings menu, the Device will automatically reboot to 
register and enable your new settings.
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Overview
Internet Services is the embedded HTTP server application that resides in the Device.  Internet Services 
allows you to access Device configuration and connectivity tools using a web browser.
To access the Devices Internet Services from your workstation, set your browser so that it will not try 
to access the Device through a proxy server.
With your Internet Browser program running on your workstation, enter the Devices IP Address (as seen 
on the Configuration Report) into the Address or Location field of the browser.  Press the Enter key on 
your keyboard.
Internet Services contains the following main menu tabs:
•Status: Allows you to review the status of the Devices Trays and Consumables.
•Jobs: Allows you to view the current job queue, as well as a history of processed jobs.
•Print: Features the Job Submission hot link.  Job Submission allows you to send print-ready jobs to 
the Device.  This tab also includes the feature known as Secure Print, which is covered in this guide in 
the topic of the same name.  Note: The print-ready jobs must be in a file format that the Device 
recognizes (PostScript files with a .ps file extension, for example).  Delivery methods include 
Immediate Print, Proof Print, Delayed Print, and Secure Print.  For information on Secure Print, refer to 
the Security – Secure Print topic in this guide.
•Scan: Includes the Mailbox, Job Templates, and Job Flow Sheets hot links.  The Mailbox link lets 
you create individual mailboxes into which you can direct scanned documents.  These documents can 
then be retrieved and printed, either at the device or locally at your workstation, as explained in the 
Scanning to the Device’s Hard Drive (Mailbox) topic.  In addition, by using Job Flow Sheets, as 
explained in the Set Up and Use of Job Flow Sheets topic, you can perform a number of actions on the 
documents residing in your mailbox.  Job Templates enables  the creation and editing of individual 
Job Templates, used to direct scanned jobs to Network Servers.
•Properties: Allows you to configure the Device for job processing, options support, and network 
communications.
•Support: Provides a Software Upgrade hot link, and displays System Administrator and Xerox 
Support information.  By clicking on Change Settings, the displayed System Administrator information 
can be modified as desired.   Note that Machine Software is best upgraded using the Machine 
Software folder, contained in the Services folder of the Properties tab.
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Status Tab 
The Status tab allows you to retrieve the status of the Device’s Trays and Consumables.
Click either the Trays or Consumables hot link to view the status of the desired item.
Click the General hot link for a general description of the machine currently being communicated with.
Click the Refresh button at any time to refresh the status screens.
Note that this Tab also contains a handy Reboot Machine button, enabling remote rebooting of the 
Device, when needed.
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Jobs Tab 
Clicking the Jobs tab allows you to view the current job queue, as well as a history of processed jobs.
Click on the Active Jobs hot link to view the current job queue.
If you click on the folder labeled Job History List you will see the Job History hot link which, when clicked, 
displays a list of jobs that have been processed from the dates indicated on the screen.  The list includes 
jobs that have been printed, copied, and scanned.
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Print Tab
The Print tab features the Job Submission hot link.
Job Submission allows you to send print-ready jobs to the Device.  Note: The print-ready jobs must be in 
a file format that the Device recognizes (PostScript files with a .ps file extension, for example).  Delivery 
methods include Immediate Print, Proof Print, Delayed Print, and Secure Print.  For information on Secure 
Print, refer to the Security – Secure Print topic in this guide.  Use the Browse… button to locate your print-
ready job.  Click Submit Job when you are ready to submit your job.
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Scan Tab
Includes the Mailbox, Job Templates, and Job Flow Sheets hot links.  The Mailbox link lets you create 
individual mailboxes into which you can direct scanned documents.  These documents can then be 
retrieved and printed, either at the device or locally at your workstation, as explained in the Scanning to 
the Device’s Hard Drive (Mailbox) topic.
In addition, by using Job Flow Sheets, as explained in the Set Up and Use of Job Flow Sheets topic, 
you can perform a number of actions on the documents residing in your mailbox.
Job Templates enables  the creation and editing of individual Job Templates, used to direct scanned jobs 
to Network Servers.
For complete instructions on how to create the default template (upon which user templates are based), 
how to configure a scan filing repository, or how to set up a remote template repository, refer to Network 
Scanning (using templates) in the Options section of this guide.
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Properties Tab 
The Properties tab allows you to configure the Devices numerous job processing, options support, and 
network communications settings.
The Directory Tree on the left side of the screen consists of individual hot links, mixed in with a number 
of file folders, including nested folders and links.
Note: Internet Services is being enhanced to make it more consistent with similar Xerox products.  As 
of the published date of this guide, the list of individual links and folders on this tab is as stated below.  
If a link has been moved, however, simply click the individual file folders on this tab to view their 
contents and locate the described link.
Descriptions of the folders and hot links in the Directory Tree
The Configuration Overview hot link provides a convenient method for locating key Connectivity and 
Services settings.  Clicking Settings, then Configure, takes you directly to the pages of interest, allowing 
you to quickly configure the items selected.
The Description hot link displays basic Device identification information.
General Setup folder
Overview
The General Setup folder contains the Configuration, Job Management, Paper Tray Attributes, Paper 
Settings, Power Saver Settings, Stored Document Settings, Memory Settings, Internet Services Settings,  
Pool Server Settings, and Cloning.
Subfolders in the General Setup folder include Alert Notification, Billing & Counters, and Smart eSolutions.
Description of links
The Configuration hot link provides coverage of such subjects as Memory allocation; available Page 
Description Languages and their version numbers; Firmware (Software) versions for the Controller and 
Device components; Hard Disk partition information; and Hardware information (indicating the availability 
of the Ethernet Port and Hard Disk, for example).
The Job Management hot link allows you to set permissions that allow System Administrators or general 
(non-administrator) users to delete jobs from the machine’s print queue.
The Paper Tray Attributes hot link provides a display of the available Trays (including bypass), their 
media settings, and tray selection order.  To have the Device register changes made to any settings, click 
the rectangular Apply button.
The Paper Settings hot link displays Paper Settings, which can be manipulated and set for installed trays, 
per the Devices User Guide.  To have the Device register changes made to any settings, click the 
rectangular Apply  button.
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							246 The Power Saver Settings hot link displays the settings for low power mode and sleep mode.  Low 
Power Mode is selectable from 1 to 240 minutes.  Sleep Mode is selectable from 1 to 240 minutes.  
To have the Device register changes made to any settings, click the rectangular Apply button.
The Stored Document Settings hot link enables you to set a minimum passcode length for jobs stored on 
the device.
The Memory Settings hot link enables you to view or change the amount of memory allocated on the hard 
drive for spooling incoming jobs into buffers (dedicated to specific ports or protocols).  To have the Device 
register changes made to any settings, click the rectangular Apply button.
Note: When making setting changes you may be prompted for the Administrator password.
The Internet Services Settings hot link displays such Internet Services settings as the Auto Refresh 
Interval in seconds, and the Display Language (if available).  To have the Device register changes made to 
any settings, click the rectangular Apply button.
The Pool Server Settings hot link is used to set up the login details from this device to a remote template 
pool server.  For details, refer to the Setting up a Remote Template Pool Repository topic in the 
Network Scanning section of this guide.
Cloning enables you to conveniently copy the settings and web-generated scan templates of one machine 
and transfer them to other machines operating with the same version of system software. Groups of 
settings can be cloned, depending on the optional features installed on the machine. 
Alert Notification subfolder
This folder contains two links.  The Billing Meter Read Alerts link is used to set up an e-mail notification to 
the designated Billing Administrator whenever billing meters are automatically read by the Meter Assistant.  
The Supplies Data Sent Alerts link is used to set the receiving email address for alerts from the Supplies 
Assistant.  For more information on both the Meter and Supplies Assistants, see the Smart eSolutions 
(Meter Assistant and Supplies Assistant) topic in this guide.
Billing & Counters subfolder
The Billing & Counters folder contains links which display a tally of the total number of pages, images, or 
jobs processed by the device.
The Smart eSolutions subfolder
The Smart eSolutions folder contains all the hot links you need to set up automatic billing meter reading 
and supplies reporting.  For more information on both the Meter and Supplies Assistants, see the Smart 
eSolutions (Meter Assistant and Supplies Assistant) topic in this guide.
Connectivity folder
The Port Settings hot link displays a table with check boxes to enable or disable specific ports.  Note that 
if any selections, such as Port 9100 for example, are unavailable for setting using the Devices Control 
Panel, they can be set here.  To have the Device register changes made to any settings on this Table, click 
the rectangular Apply button, then click the Reboot Machine button (always available on the Status Tab) 
to remotely reboot the Device.
The Port Settings hot link selections include:
•EtherTalk
• NetWare (for Novell networks)
•SNMP
•SMB
•LPD
• Port 9100
• Send E-mail
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							247 • Receive E-mail
• E-mail Notification Service
• Internet Services
• FTP Client
•IPP
• UPnP Discovery
•WebDAV
•Bonjour
•WSD
•SOAP
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							248 Physical Connections  subfolder
The file folder, labeled Physical Connections, contains Ethernet, Parallel Port (if available), and USB (if 
available) hot links.  Note that the Parallel Port and USB hot links need an optional kit installed before they 
can be displayed.
Click on the Ethernet hot link to view or change Ethernet (speed) Settings from a drop-down selection 
list.  Selections include: Auto (auto sensing), 10 Base-T (Half Duplex), 10 Base-T (Full Duplex), 100 Base-
TX (Half Duplex), and 100 Base-TX (Full Duplex).  The MAC Address of the machine is also displayed, but 
not editable.  To have the Device register changes made to any settings, click the rectangular Apply 
button.
Click on the Parallel hot link to view or change the enablement settings for Bi-Directional 
Communications (a check box) and Auto Eject Time (Parallel Port Timeout), with a range of 5 to 1275 
seconds.  To have the Device register changes made to any settings, click the rectangular Apply button.
Click on the USB hot link to view or change the Auto Eject Time, which is the length of time the Controller 
will wait for an end of job command before processing the job.  Refer to the On-Line Help for assistance in 
configuring the Adobe Communication Protocol (if available).
Protocols subfolder
The subfolder, labeled Protocols, contains a list of hot links for viewing or modifying the communications 
protocols used by the Device.
Note that the previously displayed hot link for E-mail has been moved to the Services folder in the main 
directory tree.  The remaining links for SMTP Server, and POP3 Setup allow you to configure E-mail 
server addressing, for support of E-mail scanning with the machine.  For complete information on the 
required E-mail settings, refer to the Scan to E-mail topic in the Options section of this guide.  To have 
the Device register changes made to any settings, click the rectangular Apply button.
The Proxy Server Settings hot link allows you to set your proxy server parameters in support of such 
services as the Meter Assistant and Web Service (if available).
LDAP nested subfolder
The LDAP nested folder contains the same settings available under Authentication Configuration in the 
Security folder.  This allows you to configure authentication for the device using LDAP, or to independently 
configure LDAP for use with the device, such as in address book support for E-mail.
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