Xerox WorkCentre 7345 User Manual

							129 8. Touch Close until the Fax Mode Settings selections are again displayed. 
9. Touch Fax Control. 
10. Select the Line to enter or change, then touch Change Settings. Touch Save to save any new 
settings.
• Re-enter Recipients
• Re-enter Broadcast Recipients
• Re-enter Speed Dial Recipients
• Transmission Header Text – Polling.  You can leave this setting at its default value.
• Documents for Polling – Auto Delete. Set as desired to delete documents from Mailboxes after 
polling same.
• Rotate 90 degrees.
• Sender ID. 
• Save Undelivered Faxes.
• Save Deleted Faxes.
• Saved Faxes – Auto Delete.
• Transmission Interval. 
• Batch Send. 
• Manual Send/Receive Default.  Select the default setting for manual Fax operations.
Downloaded From ManualsPrinter.com Manuals 
						

							130 • Fax Receiving Mode.  Leave this setting at Auto Receive for unattended operation.
• Border Limit. 
• Auto Reduce on Receipt. 
• Tray for Printing Incoming Faxes.
• 2 Pages up on Receipt. 
• 2 Sided Print. 
• Edge Erase – Top & Bottom Edges.
• Edge Erase – Left & Right Edges.
• Reduce 8.5x11 Original to A4. 
• Pseudo-Photo Gradation Mode 
• Box Selector - Line Setup.  Enable this setting to enable Fax Mailboxes to receive incoming faxes. 
• Memory Full Procedure. 
• Maximum Stored Pages.
• Mixed Sized Originals Scanning Mode.
• Mailbox Receive Display (Priorities 1 through 3). 
• Direct Fax – To use Direct Fax from the PCL or PostScript driver, make sure this setting is 
Enabled.
11. When complete, touch Close until the Tools tab screen is displayed.
12. Wait several seconds for the Auto Clear service to log you out.
Downloaded From ManualsPrinter.com Manuals 
						

							131 To Configure Fax to Mailbox
1. Log in at the device.
2. On the Tools tab, touch System Settings.
3. In the Group column, touch Fax Service Settings.
4. Touch System Settings. Under Group, select Fax Service Settings.
a.  Under Features, touch Fax Control.
• Touch Mailbox Selector Setup.
• Touch Change Settings.
• Touch Enable.
• Touch Save.
• Touch Close.
b. Under Features, select Fax Received Options.
• Touch Mailbox Selector Setup.
• Touch the line you wish to configure.
• Touch Change Settings.
• Touch On.
• Enter the mailbox number (use leading zeros).
• Touch Save.
• Touch Close.
• Touch Close.
5. Log out.
Downloaded From ManualsPrinter.com Manuals 
						

							132
LAN Fax (PCL Drivers) 
You can facsimile documents directly from your PC in the same way you would print a document. This is 
known as the LAN Fax.
Initial Setup
Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and 
add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port.  After the 
driver has been installed, perform the following steps:
1. Right mouse click on the Printer’s icon and select Properties.
2. Click the Options tab, then click the Get Information from Printer button.
3. The Network Address box should now be displaying the printer’s IP address and a checkmark should 
appear in the Enable Bi-Directional Communication checkbox.  Also, the Fax Module listing in the 
Items box should now be displayed as Available.
Adding a Recipient to a Fax Phonebook
1. From the File menu of your program, select Print to display the Print dialog.
2. Check that the correct (PCL) printer is selected, and then click Properties to display the Properties 
dialog.
3. On the Paper/Output tab, select Fax from the Job Type drop-down menu. The options on the Fax tab 
will now be available for your selection. 
4. Select the necessary settings on the Fax tab.
5. Click the Fax Phonebook button to select your fax recipient or to enter a new recipient.
6. If your recipient is not selectable from an existing Phonebook, select New…, select Individual, click 
OK, enter the recipient’s Name and Fax number, and click OK.
7. Click the Help button for any additional help you might need.
8. Click Close to close the Fax Phonebook dialog, then click OK.
Sending the Fax
1. When the Print dialog is displayed, click OK. 
2. On the Fax Recipient dialog, to send to the previously-entered, new recipient, click Look Up 
Phonebook.
3. Double click the name of the new individual previously entered (in step 6 above) and click OK.
Note: Alternatively, you can manually enter in a Name (of up to 30 characters) and a Fax Number.
4. Click OK, then OK again to send your Fax.
Downloaded From ManualsPrinter.com Manuals 
						

							133
LAN Fax (PostScript Drivers)
You can facsimile documents directly from your PC in the same way you would print a document. This is 
known as the LAN Fax.
Initial Setup
Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and 
add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port.  After the 
driver has been installed, perform the following steps:
1. Right mouse click on the Printer’s icon and select Properties.
2. Click the Configuration tab, then click the Get Information from Printer button.
3. The Network Address box should now be displaying the printer’s IP address and a checkmark should 
appear in the Enable Bi-Directional Communication checkbox.  Also the Fax Module listing, in the 
Installable Options folder on the Device Settings tab, should now be displayed as Available.  If it is 
shown as Not Available, click on the selection and set the Fax Module listing to Available.
Downloaded From ManualsPrinter.com Manuals 
						

							134 Adding a Recipient to a Fax Phonebook
1. From the File menu of your program, select Print to display the Print dialog.
2. Check that the correct (PS) printer is selected, and then click Properties to display the Properties 
dialog.
3. On the Paper/Output tab, select Fax from the Job Type drop-down menu. The options on the Fax tab 
will now be available for your selection. 
4. Select the necessary settings on the Fax tab.
5. Click the Fax Phonebook button to select your fax recipient or to enter a new recipient.
6. If your recipient is not selectable from an existing Phonebook, select New…, select Individual, click 
OK, enter the recipient’s Name and Fax number, and click OK.
7. Click the Help button for any additional help you might need.
8. Click Close to close the Fax Phonebook dialog, then click OK.
Downloaded From ManualsPrinter.com Manuals 
						

							135 Sending the Fax
1. When the Print dialog is displayed, click OK. 
2. On the Fax Recipient dialog, to send to the previously-entered, new recipient, click Look Up 
Phonebook.
3. Double click the name of the new individual previously entered (in step 6 above) and click OK.
Note: Alternatively, you can manually enter in a Name (of up to 30 characters) and a Fax Number.
4. Click OK, then OK again to send your Fax.
Stopping the Fax (when necessary)
1. Go to the multifunction device and press the Job Status button.
2. Select the fax job you wish to cancel, in the Current and Pending Jobs list.
3. Press Cancel to cancel the job.
Downloaded From ManualsPrinter.com Manuals 
						

							136
Scan to PC (FTP/SMB)
Overview
This feature is designed to convert scanned data to TIFF, JPEG, or PDF format, and then use the FTP or 
SMB protocol to send the data to a computer (server or workstation) on the network.
Notes:
It is assumed that you purchased the Scanning option to enable Scanning to FTP/SMB with your 
Device.  If you did not, contact your Xerox Representative to purchase this option.
For scanning to SMB, make sure that a shared folder is created for saving scanned data on the 
network.
For scanning to FTP, make sure that the server is running the FTP service and that you have created 
a directory within the FTP root to be used as a scan filing location.
Requirements for FTP
When using FTP transmission, one of the following FTP servers, with an account on that server (login 
name and password), is required.
• Microsoft Windows Server 2003
FTP service of Microsoft Internet Information Server 6.0
• Microsoft Windows 2000 Server, Microsoft Windows 2000 Professional, or Microsoft Windows XP
FTP service of Microsoft Internet Information Server 3.0 or later
• Mac OS X
FTP service of Mac OS X 10.1.5/10.2.x/10.3.8/10.3.9/10.4.2
Refer to the manual provided with the software for how to configure the FTP service.
Requirements for SMB
When using SMB transmission, a computer running one of the following Operating Systems, which 
includes a shared folder, is required.
• Microsoft Windows 2000
• Microsoft Windows Server 2003
• Microsoft Windows XP
Downloaded From ManualsPrinter.com Manuals 
						

							137
Installation Procedure
This section describes the configuration procedure to use the Scan to PC (FTP/SMB) feature on the 
machine.
The following two steps are necessary to use the Scan to PC (FTP/SMB) feature.
• Enabling the required ports and Setting TCP/IP
Enable the FTP port and SMB port on the Device, and then set the machine’s IP address.  If you will 
be using SMB on a Microsoft Network, make sure to enable either DNS or WINS as part of the TCP/IP 
configuration.  For FTP, make sure that DNS is enabled.
• Preparing an FTP directory or SMB shared folder on the receiving computer (server or workstation).
Create an FTP directory or SMB shared folder to receive scanned documents over the network.
Downloaded From ManualsPrinter.com Manuals 
						

							138
Enabling Ports and Setting TCP/IP
To use Scan to PC (FTP/SMB) you need to enable the applicable Ports (SMB or FTP client) on the Device, 
and make sure that an IP address has been set on the machine.
Note: The configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to the Internet Services section of 
this guide.
1. Display the System Administrator Menu screen.
a. Press the Log In/Out button.
b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.
Note: The default user ID is “11111”. When using the Authentication feature, a password is required. 
The default password is “x-admin”.
c. Press the Machine Status button on the Control Panel.
d. Touch the Tools tab.
2. When using the SMB protocol, enable the SMB port.
a. Select Connectivity & Network Setup.
b. Select Port Settings.
c. Select SMB and then select Change Settings.
d. Select Port Status and then select Change Settings.
e. Select Enabled then select Save.
f. Select Close until the Port Settings screen is displayed.
Downloaded From ManualsPrinter.com Manuals