Xerox WorkCentre 7345 User Manual

							139 3. When using the FTP protocol, enable the FTP client port.
a. From the Tools tab screen, select Connectivity & Network Setup, then Port Settings.
b. From the Port Settings screen, select FTP Client and then select Change Settings.
c. Select Port Status and then select Change Settings.
d. Select Enabled then select Save.
e. Select Close repeatedly until the Tools tab screen is displayed.
4. Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or 
BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically, or 
static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as 
follows.
a. Select Protocol Settings.
b. Select IPv4 (or other mode) Address Resolution, then select Change Settings.
c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static], and then select Save.  If 
you select anything other than [Static], proceed to Step 5.
Note: When communicating by TCP/IP make sure to enable the use of a DNS (or WINS for SMB) 
server.  This is done using the machine’s Internet Services web pages, displayed by typing the 
machine’s IP address into your web browser (as stated in the TCP/IP Dynamic Addressing Topic of 
this guide).
d. On the Protocol Settings screen, select TCP/IP – IP Address and then Change Settings.
e. Enter the IP address using the numeric keypad.
Note  
Enter the address in the format “xxx.xxx.xxx.xxx”. The xxx should be a numeric value in the range 
from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
f. Select Save.
g. Configure TCP/IP – Subnet Mask and TCP/IP – Gateway Address using the same process as 
stated above.
Notes  
Enter the Gateway address in the format “xxx.xxx.xxx.xxx”. The xxx should be a numeric value in the 
range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 
255. However, you cannot use 0 between non-zero values.
If you do not set the gateway address, enter 0.0.0.0.
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							140 5. Select Close until the Tools tab screen is displayed.
6. Wait several seconds for the Auto Clear service to log you out.
7. If you changed any settings, the Device will automatically reboot to register and enable your new 
settings.  After the machine is restarted, print out a Configuration Report to confirm that the ports are 
enabled and TCP/IP is correctly configured.
For information on how to print a Configuration Report, refer to the Configuration Report topic in the 
Network Connectivity section of this guide.
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							141
Receiving Computer Configuration
The following describes the configuration procedure for the receiving computer (server or workstation).
Using with FTP
1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where 
images scanned by the machine will be stored. Note down the IP address or host name.
2. Create a user account and password for the machine. When a document is scanned, the machine logs 
in using the account, transfers the file to the server or workstation and logs out. Note down the user 
account and password details.
3. Create a directory within the FTP root to be used as a scan filing location (repository). Note down the 
directory path.
4. Test the FTP connection by logging in to the scan directory from a PC with the user account and 
password. Create a new folder within the directory and then delete the folder. If you cannot perform 
this function check the user account access rights and the FTP service setup.
Using with SMB
1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note 
the Share Name of the folder and the Computer Name or Server Name.
2. Create a user account and password for the machine with full access rights to the scan directory. Note 
down the user account and password.
3. Test the settings by attempting to connect to the shared folder from another PC by logging in with the 
user account and password. Create a new folder within the directory and then delete the folder. If you 
cannot perform this function check the user account access rights.
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							142
Adding the Receiving Computer’s Address to the Address Book
To direct your scanned documents to the appropriate receiving computer (server or workstation) you will 
need to add the Receiving Computer’s Address to the machine’s Address Book as follows.
1. Press the Log In / Out button on the Device’s Control Panel.
2. On the keypad enter {11111} or current password.  Touch Enter when finished.
3. Press the Machine Status button on the Control Panel.
4. Touch the Tools tab.
5. Select Setup & Calibration, then touch Address Book.
6. Select an available Address Number.
7. Touch Create/Delete.
8. Touch Address Type, then touch Change Settings.
9. Select Server as the address type, and select Save.
10. Select each item to be set, and select Change Settings.  When each setting is complete, select Save.
11. Select Transfer Protocol from the Configuration Report and select FTP or SMB or SMB (UNC 
format).
12. When FTP or SMB is selected, touch Server Name/IP Address on the Configuration Report and enter 
the Host name or IP Address of the computer (server or workstation) designated to receive scanned 
files.  When entering a Host name, use the fully qualified domain name.  For example: 
myhost.example.com.  Do NOT use forward or backward slashes.
13. Select Shared Name (SMB Only) to enter in the name of the shared folder on the receiving computer.  
Enter in the name only, without any backward slashes.
14. Select Save In to enter the directory for storing documents.  When FTP or SMB is selected, supply the 
name of the directory (without any forward or backward slashes).  When SMB (UNC format) is 
selected, if available, use the Universal Naming Convention format such as \\host name\shared 
name\directory name.
15. Select User Name and provide the User account name assigned to the directory on the receiving 
computer.
16. Select Password and provide the password to access the User account on the receiving computer.
17. Select Port Number to set the communications port number.  A sensible selection is Standard Port.
18. When done changing and saving settings, touch Close (repeatedly, if necessary) to exit to the Tools 
tab screen.
19. Wait several seconds for the Auto Clear service to log you out.
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							143
Using the Scan to PC (FTP/SMB) Feature
After the appropriate Ports have been enabled, TCP/IP has been configured, and the receiving computers 
address added to the Address Book, the Scan to PC (FTP/SMB) feature can be used as follows.
1. Select Scan to PC from the All Services screen.
2. Touch Transfer Protocol, select a protocol, and touch Save.
3. Note that you can touch the blank lines on the screen and manually enter Server settings, or touch 
Address Book.  For SMB you can also browse the Microsoft Network.
4. Select the Receiving Computer (workstation or server) in the list contained in the Address Book and 
touch Save.
5. Place your document in the document handler and press the Control Panel’s large, green Start 
button.  Progress of the data transfer will be displayed on screen.
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							144
Setup and Use of Job Flow Sheets with Mailboxes
Overview
Job flow is a feature for executing a series of registered actions.
The target of a job flow is documents stored in a Mailbox.
Two methods are available: 1) automatically start a job flow when a document is stored in a Mailbox, or 2) 
select a job flow to manually act on documents stored in a Mailbox.
To start a job flow, you must link the job flow sheet to a Mailbox, or to documents within a Mailbox.  
Documents are then processed as specified on the job flow sheet.
To automatically link document processing in a Mailbox with a job flow sheet, see Creating a Mailbox and 
linking to a Job Flow Sheet (for automatic processing) in this section of this guide.
To manually link document processing in a Mailbox with a job flow sheet, see Manually linking a Job 
Flow Sheet to documents in a Mailbox in this section of this guide.
Features supported for Job Flow
Incoming Mailbox Documents Available Outgoing processing
Faxes for private polling Printing, Fax forwarding (up to 100 recipients), iFAX transmission (up 
to 100 recipients
Scanned documents Printing, Fax forwarding (up to 100 recipients), iFAX transmission (up 
to 100 recipients
Fax to Mailbox Printing, Fax forwarding (up to 100 recipients), iFAX transmission (up 
to 100 recipients
iFAX received Printing, Fax forwarding (up to 100 recipients), iFAX transmission 
depending on System Administration mode settings
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							145
Enabling Ports and Setting TCP/IP
In order to use the job flow service, you must enable the SOAP port, the SNMP port, the Internet Service 
(HTTP) port, and set IP addresses.  The procedure for setting the machine is as follows.
Note: The configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to the Internet Services section of 
this guide.
1. Display the System Administrator Menu screen.
a. Press the Log In/Out button.
b. Enter the user ID with the numeric keypad, or the keyboard displayed on screen, and select Enter.
Note: The default user ID is “11111”. When using the Authentication feature, a password is required. 
The default password is “x-admin”.
c. Press the Machine Status button on the Control Panel, then touch the Tools tab.
2. Enable the SOAP port.
a. Select Connectivity & Network Setup.
b. Select Port Settings.
c. Select SOAP and then select Change Settings.
d. Select Port Status and then select Change Settings.
e. Select Enabled then select Save.
f. Select Close until the Port Settings screen is displayed.
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							146 3. Enable the SNMP port.
a. Select SNMP and then select Change Settings.
b. Select Port Status and then select Change Settings.
c. Select Enabled then select Save.
d. Select Close until the Port Settings screen is displayed.
e. Enable the Internet Service (HTTP) port using the same process as stated above.
f. Select Close repeatedly until the Tools tab screen is displayed.
4. Set an IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or 
BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically, or 
static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as 
follows.
a. Select Protocol Settings.
b. Select IPv4 (or other mode) Address Resolution and then select Change Settings.
c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static], and then select Save.  If 
you select anything other than [Manual], proceed to Step 5.
Note: When communicating by TCP/IP make sure to enable the use of a DNS (or WINS for SMB) 
server.  This is done using the machine’s Internet Services web pages, displayed by typing the 
machine’s IP address into your web browser (as stated in the TCP/IP Dynamic Addressing Topic of 
this guide).
d. On the Protocol Settings screen, select TCP/IP – IP Address and then Change Settings.
e. Enter the IP address using the numeric keypad.
Note: 
Enter the address in the format “xxx.xxx.xxx.xxx”. The xxx should be a numeric value in the range 
from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
f. Select Save.
g. Configure TCP/IP – Subnet Mask and TCP/IP – Gateway Address using the same process as 
stated above.
Notes: 
Enter the Gateway address in the format “xxx.xxx.xxx.xxx”. The xxx should be a numeric value in the 
range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 
255. However, you cannot use 0 between non-zero values.
If you do not set the gateway address, enter 0.0.0.0.
5. Select Close until the Tools tab screen is displayed.
6. Wait several seconds for the Auto Clear service to log you out.
7. If you changed any settings, the Device will automatically reboot to register and enable your new 
settings.  After the machine is restarted, print out a Configuration Report to confirm that the ports are 
enabled and TCP/IP is correctly configured.
For information on how to print a Configuration Report, refer to the Configuration Report topic in the 
Network Connectivity section of this guide.
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							147
Configuring the SNMP Port
Configure the transport protocol for the SNMP port using CentreWare Internet Services.
1. Start a web browser on a network connected workstation.
2. Enter the machine’s IP address in the address box of the browser and press Enter.
3. Click the Properties tab.
4. Click Port Status.
5. Select (place a checkmark in) the UDP check box next to SNMP.
6. Click Apply.
7. Enter the System Administrator user ID and password when prompted and click OK.
8. Click the Reboot button when it displays.  If a Reboot button fails to display, click the Status tab and 
click Reboot Machine from that screen.
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							148
Creating Job Flow Sheets
Before you can link a job flow sheet to a mailbox, you need to create at least one job flow sheet.  To create 
a job flow sheet, perform the following steps.
1. Press the Log In / Out button to enter System Administration Mode.
2. On the keypad enter [11111] or current password. Touch Enter when finished.
3. Press the Machine Status button on the Control Panel, then touch the Tools tab.
4. Select Setup & Calibration.
5. Touch Create Job Flow Sheets.  Note: If this selection is unavailable, follow the instructions in the 
next topic, Creating a Mailbox and Linking to a Job Flow Sheet, to create your flow sheet.
6. Touch Create.
7. Select items to be set from the displayed item list, then touch Change Settings.  When done, touch 
Save.
8.Name – Set the name, up to 128 characters in length, for the job flow sheet.
9.Description – Set the description, up to 256 characters in length, for the job flow sheet.
10.Keyword – Enter a keyword, up to 12 characters in length, for job flow search.
11.Send as Fax – Specify the fax transmission address.  You can specify a total of up to 100 addresses, 
using either Address Numbers or by manual input (New Recipient).
12.Send as iFAX – Specify the E-mail address.  You can specify the address using either the Address 
Book, or by manual input (New Recipient).
13.Send as E-mail – Specify the E-mail address.  You can specify the address using either the Address 
Book, or by manual input (New Recipient).
14.Transfer via FTP (1) and (2) – Specify transfer to an FTP server.  You can specify the address using 
either the Address Book, or by manual entry into the boxes supplied.
15.Transfer via SMB (1) and (2) – Specify transfer to an SMB server.  You can specify the address using 
either the Address Book, or by manual entry into the boxes supplied.
16.Print – Select On (if desired), then specify Print and Finishing settings.  This prints a copy of your 
document after it has been scanned.
17. When done with setting selections, touch Save.
18. Touch Close or Exit to exit the Setup Menu screen and return to the Tools tab screen.
19. Wait several seconds for the Auto Clear service to log you out.
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