Xerox WorkCentre 7345 User Manual

							119
Address Book Setup 
Use of this feature enables Fax users to select recipients by 3 digit numbers, which can be used to support 
speed dialing.
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or the current password. Touch Enter when finished. 
3. Touch the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Select Setup & Calibration.
6. Touch Address Book. 
7. Select an available Address Number. 
8. Touch Create/Delete. 
9. Touch Address Type, then touch Change Settings. 
10. Touch Fax, then touch Save. 
Downloaded From ManualsPrinter.com Manuals 
						

							120 11. Select the items you would like to enter information for and touch Change Settings. 
a. Fax Number, up to 128 characters, then touch Save. 
b. Name, up to 18 characters, then touch Save. 
c. Index, only 1 digit (used for a quick find), then touch Save. 
d. Relay Station setup, On or Off, then touch Save. 
e. Starting Rate, G3 Auto or Forced4800bps, then touch Save. 
f. Resolution, choose one, then touch Save. 
g. Cover Note, On or Off, then touch Save. 
• If On, select Comment (Recipient Comment) then touch Save. 
h. Maximum Image Size, choose one then touch Save. 
i. Delayed Start, On or Off, then touch Save. 
• If On, choose Start Time, then touch Save. 
j. Remote Mailbox, On or Off, then touch Save. 
• If On, enter Mailbox number, then touch Next, and password if required. 
k. F Code, On or Off, then touch Save. 
• If On, enter F Code and password, then touch Next.  Note: F Code is the transmission 
procedure set by the Communications and Information Network Association of Japan.  DTMF 
Method: G3 Fax machines that support Manual Send can also make Relay Broadcasts for the 
machine.  Refer to the Fax section of the Device’s User Guide for full information.
l. Relay Broadcast, On or Off  (This feature supports transmitting documents through a Relay 
Station.  Refer to the Fax section of the Device’s User Guide for full information.)
• If On, enter 2 digit Relay Station ID, touch Enter/Change Recipients. 
• Enter Address Number or the Group Number and touch Add. 
• Print at Relay Station, On or Off, then Touch Save.
12. When complete, touch Save to exit the settings screen. 
13. Touch Close to exit the Address Book screen, returning to the Tools tab screen. 
14. To exit the Tools tab screen, if desired, wait several seconds for the Auto Clear service to log you out.
Downloaded From ManualsPrinter.com Manuals 
						

							121
Group Send Setup 
This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a pre-
designated group.  Refer to the Group Send topic in the Device’s User Guide for full information. To set up 
a Group, perform the following steps.
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or the current password. Touch Enter when finished. 
3. Touch the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Select Setup & Calibration.
6. Touch Group Send. 
7. Select a Group number. 
8. Touch Create/Delete. 
9. Use the numeric keypad to enter the three-digit Address Numbers of recipients contained in the 
machine’s Address Book.
Note: Refer to the Address Book Setup topic in this section to learn how to set up address numbers so 
that they are available for selection here.
10. Touch Add to this Group to add recipients, one number at a time, to the group. 
11. When complete, touch Save.
12. Touch Close to return to the Tools tab screen. 
13. To exit the Tools tab screen, if desired, wait several seconds for the Auto Clear service to log you out.
Downloaded From ManualsPrinter.com Manuals 
						

							122
Comments 
This feature can be used to add comments to a Cover Note (Cover Page).
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or the current password. Touch Enter when finished. 
3. Touch the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Select Setup & Calibration.
6. Touch Comments. 
7. Select a Comment number. 
8. Touch Create/Delete. 
9. Enter a Comment, up to 18 characters, then touch Save. 
10. When complete, touch Close until the Tools tab screen is displayed.
11. To exit the Tools tab screen, if desired, wait several seconds for the Auto Clear service to log you out.
Downloaded From ManualsPrinter.com Manuals 
						

							123
Create a Mailbox 
The machine has 200 mailboxes available. 
A mailbox must be created before you can use Remote Mailbox or route received documents into 
mailboxes (using the File Destination / Output Destination settings). Mailbox Fax Receive or Private Polling 
documents are stored in the Mailbox. This is also convenient for differentiating between received 
documents and documents to be transmitted (such as by Private Polling).
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or the current password. Touch Enter when finished. 
3. Press the Machine Status button on the Control Panel.
4. Touch the Tools tab.
5. Select Setup & Calibration.
6. Touch Mailbox. 
7. Select an unassigned Mailbox number from the displayed list. 
Downloaded From ManualsPrinter.com Manuals 
						

							124 8. Touch Create/Delete. 
a. Check Passcode – Select On or Off, then touch Save.  Note that it is recommended that you select 
On, then provide a password, to secure access to your Mailbox.
b. Mailbox Name – Enter a name, then touch Save. 
c. Check Passcode – the selections below are viewable when On is selected.
• Save (Write) - A password is required in selecting a mailbox. 
• Print/Delete (Read) - A password is required to print and delete mailbox documents. 
• Always (All Operations) - A password is required for both operations described above. 
d. Delete Documents After Retrieval: 
• No - Saves documents in Mailbox.
• Yes - Deletes documents from Mailbox.
e. Delete Documents with Expiration Date: 
• No – Continues to save documents in Mailbox.
• Yes – Documents will be deleted from Mailbox after expiration date.
f. Link Job Flow Sheet to Mailbox: Select this option, then touch Change Settings to link a Job Flow 
Sheet to this Mailbox.  The Job Flow Sheet routes incoming jobs to other destinations specified on 
the Job Flow Sheet.  To create a new Job Flow Sheet, to link to an existing Mailbox, touch Create/
Change Link.  Note: For full information on the use of Job Flow Sheets, refer to Setup and Use 
of Job Flow Sheets with Mailboxes in the Options section of this guide.
9. When complete, touch Close until the Tools tab screen is displayed.
10. To exit the Tools tab screen, wait several seconds for the Auto Clear service to log you out.
Downloaded From ManualsPrinter.com Manuals 
						

							125
File Destination / Output Destination 
Received Fax documents will be routed to the output tray or Mailbox specified by these settings.
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or current password. Touch Enter when finished. 
3. Press the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Touch Fax Mode Settings. 
6. Select File Destination/Output Destination. 
7. Select the Box Selector – Line Setup button. 
8. Touch Change Settings. 
9. Make the appropriate selections and touch Save when done.
Note: If Box Selector is selected as an Output Destination, when On is selected, you will have to enter 
a mailbox number, then touch Save.
10. When complete, touch Close until the Tools tab screen is displayed. 
11. Wait several seconds for the Auto Clear service to log you out.
Downloaded From ManualsPrinter.com Manuals 
						

							126
Fax Settings (including Fax Defaults and Fax Control) 
Common Settings: Audio Tones and Reports.
1. Press the Log In / Out button to enter System Administration Mode. 
2. On the keypad enter [11111] or current password. Touch Enter when finished. 
3. Press the Machine Status button on the Control Panel. 
4. Touch the Tools tab. 
5. Touch Common Service Settings. 
6. Touch Audio Tones. 
• Select an item to change (Tone, Volume, etc...), touch Change Settings, set the item, and touch 
Save. 
7. Touch Close to return to Common Service Settings selections. 
Downloaded From ManualsPrinter.com Manuals 
						

							127 8. Touch Reports. 
Select each item of interest, then touch Change Settings to modify the desired setting.  Touch Save 
to save any new settings.
a. Job History Report - Automatically print every 50 print operations. Default is 0=0ff. 
b. Activity Report - Automatically print every 100 transactions. Select either On or Off. 
c. Transmission Report-Undelivered - Automatically print. Select either On or Off. 
d. Transmission Report-Job Deleted - Automatically print. Select either On or Off. 
e. Mailbox Report - Automatically print. Select either On or Off.
f. Broadcast/Multi-poll Report - Automatically print. Select either On or Off.
g. Relay Broadcast Report - Automatically print. Select from the choices below:
Off 
Send to Relay Station 
Print at Local Station 
Send to Relay, Print at Local 
Note: A Relay Station is another Fax-capable machine to which faxes can be sent.  Use of the 
second machine can help to cut down on broadcast Fax phone charges, such as those associated 
with long distance calls.
h. Scan File Transfer Report
i. 2 Sided Report - Default is 1 Sided. 
j. Recipient on Activity Report - How many characters from other party is printed on Activity Report. 
Select from the choices below: 
First 40 characters. 
Last 40 characters. 
k. Job Flow Error Report – Automatically print. Select either On or Off.
9. Touch Close to return to the Tools tab screen. 
Downloaded From ManualsPrinter.com Manuals 
						

							128 Fax Mode Settings (including Fax Defaults and Fax Control)
These settings include: Screen Defaults, Fax Defaults, Fax Control, File Destination / Output Destination, 
Reduce/Enlarge Presets, Original Size Defaults, and Local Terminal Information. 
For information on File Destination / Output Destination settings and Local Terminal Information 
settings refer to the separate topics, with those names, in this Fax section of this guide.
Note: Information on Fax Defaults and Fax Control is critical to the operation of the Fax feature and 
should be carefully evaluated to assure that settings are correct for the current working environment.
1. If necessary, press the Log In / Out button and enter [11111] or the current password.  Touch Enter, 
then press the Machine Status button on the Control Panel.
2. Touch the Tools tab, then touch Fax Mode Settings. 
3. Touch Screen Defaults. 
4. Select a Line to enter or change, then touch Change Settings. Touch Save to save any new settings. 
• Fax Screen Default.  Select General Settings or Address Book  This will be the Fax service screen 
that users see when they touch the Fax button.
• Address Book Default.  Leave this setting at the default of 1, or enter an address book (Fax 
mailbox) number to display when the Address Book button is touched by users of the Fax service 
screen.  Note that the Fax mailbox needs to be created in advance of this setting.
• Transmission Screen.  Select either On or Off.
5. Touch Close until the Fax Mode Settings selections are again displayed. 
6. Touch Fax Defaults. 
7. Select a Line to enter or change, then touch Change Settings. Touch Save to save any new settings. 
• Resolution. 
• Original Type. 
• Lighten/Darken.
• Mixed Size Originals. 
• Starting Rate – Select G3 Auto or Forced4800bps.
• Delayed Start – Start Time.  This can be a useful feature for saving time-based phone charges.
• Transmission Header Text.  Select On or Off.  This adds the sender name and phone number to 
faxes.
• Confirmation Options.  Select On or Off.  If set to On a report will print when transmission 
completes successfully.
• Delivery Receipts/Read Receipts.
• IFax Profile.
• Ifax Subject.
Downloaded From ManualsPrinter.com Manuals