Xerox WorkCentre 7345 User Manual

							89 5. Setting S/MIME (Security), if desired.
a. From the Connectivity & Network Setup list, select Security Settings.  If the selection is not 
visible, use the scrolling arrow to display it.
b. Select S/MIME Settings and set the following items.
Device Certificate - S/MIME
Link a certificate to the machine.  You MUST have an S/MIME certificate on the machine to 
perform encryption.  For information on S/MIME certificates, refer to the Configuration of E-mail 
Encryption/Digital Signature topic in the Security section in this guide.
S/MIME Communication
Set whether to enable or disable S/MIME Communication when a certificate ID is set.
Receive Untrusted E-mail
Set whether to receive untrusted E-mail or not.
Receive Untrusted iFAX - if available on screen.
Set whether to receive untrusted iFAX or not.
Message Digest Algorithm
Select a message digest algorithm from [SHA1] or [MD5].
Message Encryption Method
Select a contents encryption method from [3DES], [RC2-40], [RC2-64], or [RC2-128].
Digital Signature - Outgoing E-mail
Set whether to always attach a digital signature to E-mail or to select a digital signature when 
sending E-mail.
Digital Signature - Outgoing iFAX - if available on screen.
Set whether to always attach a digital signature to iFAX or to select a digital signature when 
sending iFAX.
Certificate Auto Store
Select whether or not to automatically store a S/MIME certificate attached with the E-mail when 
receiving E-mail sent from an address registered in the address book.
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							90 6. Select Close repeatedly until the Tools tab screen is displayed.
7. Wait several seconds for the Auto Clear service to log you out.
8. After the machine is restarted, print a Configuration Report to confirm that each item is configured.
For information on how to print a Configuration Report, refer to the Configuration Report topic in the 
Network Connectivity section of this guide.
9. Test the E-mail transmission from the machine by pressing the All Services button, then touching the 
on-screen E-mail button, then the New Recipient button.  Type in your E-mail address, then press 
Close.  Place a document in the document handler and press the large, green, Start button, located 
to the immediate right of the Control Panel’s numeric keypad.
Note: To set up the address book for use with LDAP (network search), refer to the Configure 
Authentication for LDAP topic in the Security section of this guide.
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							91
Internet Fax (iFAX)
iFAX Overview
When the iFAX feature is enabled, the machine can transmit scanned data as an e-mail attachment using 
either corporate networks or the Internet, unlike conventional fax machines which utilize public phone 
lines. Also, the machine can receive e-mails transmitted from other machines which support the iFax 
service. When the machine receives e-mail from an iFAX-compatible machine, the received document is 
printed automatically.
Note: It is assumed that you purchased the Internet Fax option to enable iFAX with your Device.  If you 
did not, contact your Xerox Representative to purchase this option.
Preparations
The following describes the necessary conditions to use iFAX on the machine.
System Requirements for the Machine
• Internet Fax kit
• The machine is connected to the network and communication through TCP/IP is available.
• The environment is prepared for e-mail exchange.
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							92
Installation Procedure
Installation Overview
The configuration procedure to use the iFAX feature on the machine is comprised of the following steps.
1. Enable the ports which are used for the iFAX feature, and set an IP address of the machine.
2. Configure the items for the iFAX feature on the machine.
Note: Configuration can also be performed using CentreWare Internet Services.
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							93
Enabling the E-mail Ports and Setting TCP/IP
First enable the ports for the e-mail feature, then set the IP address. The procedure for setting the machine 
is as follows.
First enable the E-mail port, then set the IP address.
Note: The configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to the Internet Services section of 
this guide.
1. Display the System Administrator Menu screen.
a. Press the Log In/Out button.
b. Enter the user ID with the numeric keypad or the keyboard displayedon screen, and select Enter.
Note: The default user ID is “11111”. When using the Authentication feature, a password is required. 
The default password is “x-admin”.
c. Select the Machine Status button on the Control Panel.
2. Enable the ports which are used for E-mail.
a. Select the Tools tab.
a. Select System Settings.
b. Select Connectivity & Network Setup.
c. Select Port Settings.
d.  On the Port Settings screen, select Receive E-mail and then select Change Settings.
e. On the Receive E-Mail screen, select Port Status and select Change Settings.
f. On the Receive E-Mail Port Status screen, select Enabled, then select Save.
g. Select Close until the Port Settings screen is displayed.
h. On the Port Settings screen, select Send E-Mail, and then select Change Settings.
i. On the Send E-Mail screen, select Port Status and select Change Settings.
j. On the Send E-Mail Port Status screen, select Enabled then select Save.
k. Select Close until the Tools tab screen is displayed.
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							94 3. Set the IP address.
If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or 
BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or 
static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as 
stated below.
a. Select Protocol Settings.
b. Select IPv4 (or other mode) Address Resolution and then select Change Settings.
c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static] and then select [Save]. If 
you select anything other than [Static], proceed to Step 4.
Note: When using a DHCP server, also configure the DNS, or WINS (Windows Internet Name Service) 
server (WINS for SMB support). To set a DHCP server, use CentreWare Internet Services. For details, 
refer to the Internet Services section of this guide.
d. On the Protocol Settings screen, select TCP/IP - IP Address and select Change Settings.
e. Enter the IP address using the numeric keypad.
Notes:
Enter address in the format “xxx.xxx.xxx.xxx”. The xxx should be a numeric value in the range from 0 
to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
When you make an entry mistake, press the  (Clear) button and enter again.
When moving to the next value without entering all 3 digits, select [Next].
f. Select Save.
g. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address.
Notes:
Enter the Gateway address in the format “xxx.xxx.xxx.xxx”. The xxx should be a numeric value in the 
range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
Specify the subnet mask by a combination of the numbers 0, 128, 192, 224, 240, 248, 252, 254, and 
255. However, you cannot use 0 between non-zero values.
If you do not set the gateway address, enter 0.0.0.0.
4. Select Close until the Tools tab screen is displayed.
5. Wait several seconds for the Auto Clear service to log you out.
6. If you changed any settings, the Device will automatically reboot to register and enable your new 
settings.  After the machine is restarted, print out a Configuration Report to confirm that the ports are 
enabled and TCP/IP is correctly configured.
For information on how to print a Configuration Report, refer to the Configuration Report topic in the 
Network Connectivity section of this guide.
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							95
Configuring the E-mail Environment
Note: This configuration can also be performed using CentreWare Internet Services.
For information on how to use CentreWare Internet Services, refer to the Internet Services section of this 
guide.
1. Display the System Administrator Menu screen.
a. Press the Log In/Out button.
b. Enter the user ID with the numeric keypad or the keyboard displayed on screen, and select Enter.
Note: The default user ID is “11111”. When using the Authentication feature, a password is required. 
The default password is “x-admin”.
c. Press the Machine Status button on the Control Panel.
2. Set the E-mail address, host name, and domain name.
a. Select the Tools tab.
b. Select Connectivity & Network Setup.
c. Select Machine E-mail Address/Host Name.
d. Select E-mail Address and then select Change Settings.
e. Enter an E-mail address using the displayed keyboard.
f. Select Save.
g. Set a host name and a domain name as above.
h. Select Close.
If [SMTP] has been selected for the [Mail Receiving Protocol]
Aliases cannot be configured. A user can decide an account name (the left side of the @ mark). An 
address (the right side of the@ mark) is a combination of a host name and a domain name.
Example: [email protected]
• Account name : mymail
• Host name : myhost
• Domain name : example.com
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							96 If [POP3] has been selected for the [Mail Receiving Protocol]
Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving 
mail server to an address (the right side of the @ mark). A user can decide an alias such as 
[email protected].
Example: [email protected]
Account name : mymail
3. Set the protocol for receiving E-mail.
a. From the Connectivity & Network Setup list, select Other Settings.
b. Select E-mail Receive Protocol and then select Change Settings.
c. Select either SMTP or POP3 as appropriate for your environment.
d. Select Save.
e. Select Close.
If [SMTP] has been selected for the [Mail Receiving Protocol]
a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive 
Settings).
b. Select SMTP Server Settings and then set the following items for the SMTP server.
[SMTP Server Port Number]
Enter a value in the range from 1 to 65535.  The default is 25.
If [POP3] has been selected for the [Mail Receiving Protocol]
a. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail Send/Receive 
Settings).
b. Select POP3 Server Settings and then set the following items for the POP3 server.
[POP3 Server Name/Address]
Enter the POP3 Server Name/IP Address and press Save.
Note:
Enter the address in the format “xxx.xxx.xxx.xxx”. The “xxx” should be a numeric value in the range 
from 0 to 255. However, 224 – 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
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							97 [POP3 Server Port Number]
Enter a value in the range from 1 to 65535.  The default is 110.
Note: Do not use the numbers of any other ports.
[Polling Interval]
Set the interval for checking the e-mail on the POP3 server.
[Login Name]
Enter the name to log in to the POP3 server and press Save.
[Password]
Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set 
the password, leave it blank and select Save.
[POP3 Password Encryption]
Select On (APOP) to encrypt the password, if desired.
c. Select Save.
d. Select Close.
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							98 4. Set the protocol for sending E-mail.
a. From the Connectivity & Network Setup list, select Outgoing/Incoming, then select SMTP Server 
Settings, and then set the following items for the SMTP server.
[SMTP Server Name/Address]
Enter the SMTP Server Name/IP Address and press Save.
Note:
Enter the address in the format “xxx.xxx.xxx.xxx”. The xxx should be a numeric value in the range 
from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used.
[SMTP Server Port Number]
Enter a value in the range from 1 to 65535.  The default is 25.
Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving 
Protocol] and has already been configured.
[E-mail Send Authentication]
Select one from [Off], [POP before SMTP], or [SMTP AUTH].  Tip: If you are having trouble 
sending E-mail, to see if Authentication is the problem, set this item to Off and set the SMTP 
Server IP Address (above) to a server that does not require authentication.
Note: If [POP before SMTP] is selected, the POP3 settings must be set.
[SMTP AUTH Login Name]
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication].
[SMTP AUTH Password]
Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication]. Enter the same 
password twice in the [New Password] and [Re-enter Password]. If you do not set the password, 
leave it blank and select [Save].
b. Select Close until the Connectivity & Network Setup list is again displayed.
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