Xerox WorkCentre 7345 User Manual

							19
Setting the Auto Clear Timer
For security purposes, the Auto Clear service will automatically log the System Administrator out of the 
machine’s Tools tab, after a period of inactivity determined by the Auto Clear timer.
To set the Auto Clear Timer to a duration of up to 240 seconds, perform the following steps.
1. Press the Log In / Out button on the Device’s Control Panel.
2. Press the 1 key on the numeric keypad five consecutive times.  This is the factory default 
password.
3. Press Enter on the touch screen.
4. Press the Machine Status button on the Control Panel.
5. Press the Tools tab.
6. Press System Settings tab.
7. Press Common Service Settings.
8. Press Machine Clock/Timers.
9. Press Auto Clear, then Change Settings.
10. Use the displayed control to set the timer duration in a range of 30 to 240 seconds.
11. Press the Save button.
12. Press Close to return to the Tools tab screen.
13. Wait several seconds and the Auto Clear service should log you out.
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							20
Add or Remove All Services Screen Buttons
To Add or Remove All Services Screen Buttons:
1. Press the [Log In / Out] button to enter System Administration Mode.
2. Type the administrator password (11111 or current password).
3. Touch [Enter]
4. Press the [Machine Status] button on the Control Panel.
5. Touch the [Tools] tab.
6. Touch [System Settings].
7. In the Group column, touch [Common Service Settings].
8. Touch [Screen / Button Settings].
9. On the Screen / Button Settings screen, in the Items column, touch [All Services].
10. Touch [Change Settings].
11. To add a service screen button:
a. Touch a [Not Assigned] service button.
b. Touch the service to be added as a screen button.
c. Touch [Save].
The screen refreshes and returns to the All Services screen.
d. Touch [Save] again.
The screen refreshes and returns to the Screen / Button Settings screen.
12. To remove a service screen button:
a. Touch the service that you want to remove (for instance, Internet Fax).
b. Touch [Not Assigned].
c. Touch [Save].
The screen refreshes and returns to the All Services screen.
d. Touch [Save] again.
The screen refreshes and returns to the Screen / Button Settings screen.
13. Touch [Close].
14. Touch [Log In/Out] button.
15. Touch [Logout].
Rearrange Icons
You can also use this feature to rearrange the icons. The service listed as #1 will be at the top left of the All 
Services screen, #2 will be to the right of it, and so on.
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							21
Smart eSolutions (Meter Assistant and Supplies 
Assistant)
Select this feature in Internet Services to access and set up automatic billing meter reading and automatic 
machine supplies reporting.  Note that this feature may currently be available only in the U.S.A.
Information Checklist
Make sure that you have an account on Xerox.com.  Add all devices in inventory that you wish to register 
for Automatic Meter Readings to your account.  This is supported by Dallas eSupport 888-998-9922.
TCP/IP and HTTP protocols must be enabled on the device so that the device web browser can be 
accessed (for Device Direct registration, described in this procedure).
To use the optional Smart eSolutions Windows Client or CentreWare Web, you will need to enable SNMP 
as stated in this guide.  For full information on these applications, visit www.xerox.com/smartesolutions.
At Your Workstation
1. Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field 
and press Enter.
2. Click the Properties tab.
3. Click the symbol to the left of General Setup.
4. Click the symbol to the left of Smart eSolutions.
5. Click Registration.
6. Click Enable Proxy Server.  Note: If your network does not require a Proxy Server, you can skip to 
step 13 below.  You will, however, need to have DNS settings enabled (see TCP/IP Protocol 
Configuration in this guide).
7. Place a check mark in the Use Proxy Server box.
8. In the Addresses to Bypass Proxy Server box, enter in up to 1024 characters of IP addresses, fully 
qualified host names, or wildcard host names (such as *.eng), separated by semicolons.  Functioning 
like the local address exception list in a typical web browser, these addresses will be permitted to 
bypass the Proxy Server.
9. For the HTTP or HTTPS Server Names, provide a name of up to 255 characters in length for one or 
both of these Proxy Servers.  A fully qualified domain name or IP address can be used.  Note: Make 
sure that DNS is enabled as stated in the TCP/IP Protocol Configuration topic in the NOS Selection 
section of this guide.
10. Leave the Port Number set to 8080 (the IANA recognized proxy port) unless you are using a different 
port number.
11. Click Apply and supply the administrator User Name and Password, if prompted.  The default is 11111 
and x-admin.
12. If necessary to see the list of Registration hot links again, click your browser Back button.
13. Click Register with Xerox Communication Server to register this device with the Xerox 
Communication Server (Edge Host), which enables the automatic billing meter reading service. After 
registration, the device will poll the Edge Host routinely, and send meter readings only in response to 
requests from the Edge Host.
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							22 14. Place a check mark in the Request Registration box and Server Communication box.  Note that 
you can now schedule Xerox Communication Server polling time.  Make sure to check the server 
communication Enabled box.
15. Click Apply and supply the administrator User Name and Password, if prompted.
16. If necessary, use your browser Back button again, then click on Setup E-mail Notification to send 
billing meter (or supplies data) read notifications to the locally designated Administrator.
17. Enter the e-mail address of the designated Administrator in the box(es) supplied.
18. Place a check mark in the boxes associated with the type of notifications you wish to have e-mailed.
19. Click Apply and supply the administrator User Name and Password, if prompted. The default is 11111 
and x-admin.
20. Click on the Meter Assistant or Supplies Assistant links at any time to see the status of your 
communications.
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							23
Machine Software Upgrades
To upgrade, you must first obtain the upgrade software and then install it.
Prepare for the upgrade
It is important to obtain the correct upgrade file for your machine. Determine the software version you are 
currently running, as follows:
1. Open your web browser and enter http:// and the TCP/IP address of the machine in the Address or 
Location field, then press [Enter].
2. Click the [Properties] tab.
3. Click the [General Setup] folder.
4. Click [Configuration].
5. Scroll down to the Software section to see your System Software version. Write down the version 
number. Note whether whether the Controller ROM is listed as Controller ROM or Controller + PS 
ROM. This will determine which file to download from Xerox.com.
6. Download the software file:
a. Obtain the new software upgrade file (Controller ROM or Controller + PS ROM) for your machine 
from the www.xerox.com web site, or from your Xerox Customer Support Representative. 
b. Download the upgrade file to a local or network drive. 
You will be able to delete the file after the upgrade procedure.
c. Extract the .bin file from the .zip archive.
At your workstation
1. Verify that the machine is up and running, and is not in PowerSaver mode.
2. Open your web browser and enter the TCP/IP address of the machine in the Address or Location field, 
then press [Enter].
3. Click the [Properties] tab.
4. Click the [Services] folder.
5. Click the [Machine Software] folder.
6. In the [Machine Software] folder:
a. Click [Upgrades]. Click or verify the Enabled check box, then click [Apply].
b. Click [Manual Upgrade]. Click [Browse] and move through your file system to the new software. 
Click [Install Software] to install the software.
Note: The Manual Upgrade link provides the ability to upgrade software manually, after enabling 
through the Upgrades link.
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							24
NOS Selection
TCP/IP Protocol Configuration 
To view or change the settings of the Devices TCP/IP Protocol Configuration, perform the following steps:
To access the TCP/IP Protocol Settings at the Device
1. Press the Log In / Out button on the Control Panel.
2. Press the 1 key on the numeric keypad five consecutive times.  (This is the factory default 
password.)
3. Press Enter on the touch screen.
4. Press the Machine Status button on the Control Panel.
5. Press the Tools tab.
6. Press Connectivity & Network Setup.
7. Press Protocol Settings.
8. When the Protocol Settings menu displays, note that with the exception of selection one (Ethernet 
Rated Speed), the remaining selections are specific to TCP/IP address settings.  Choose your setting 
of interest by pressing the numbered, horizontal selection line on the touch screen.  Note that the 
current status of each setting is shown on the applicable line.  After pressing a selection line, to access 
available settings press the Change Settings button in the lower right corner of the touch screen.
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							25 Ethernet Setting (Ethernet Rated Speed) 
9. On the Protocol Settings menu, press the selection line labeled Ethernet Rated Speed.
10. Press the Change Settings button.
11. On the settings screen, note which one of the buttons is highlighted as the current setting for Ethernet 
Speed. The available settings are Auto (10 / 100 Mbps), 100 Mbps (Half or Full Duplex), and 10 Mbps 
(Half or Full Duplex).  By default the Ethernet Port Configuration will be set to Auto.
12. To change settings, press your setting of choice, then press the Save button.
13. To exit the screen, without making any changes, press the Cancel button.
TCP/IP – IP Mode
14. Press the selection line labeled TCP/IP – Mode.
15. Press Change Settings.
16. Select the IP Mode best suited to your network environment.  Note that your choices include IPv4 
Mode, IPv6 Mode, and Dual Stack.  The device supports IPv6 addressing with an automatically-built 
Link Local Address for broadcasting to routers that can supply the network layer configuration 
parameters.
17. For traditional networks (using an address space of xxx.xxx.xxx.xxx), select IPv4 and press Save.
18. Note that the machine may reboot.
IP Address Resolution
19. On the Protocol Settings menu, press the selection line labeled IPv4 (or other mode) Address 
Resolution.
20. Press the Change Settings button.
21. On the settings screen, note which one of the buttons is highlighted as the current setting for the TCP/
IP Addressing method.  The available settings are DHCP, BOOTP, RARP, DHCP/Autonet, and 
STATIC.  DHCP/Autonet is the factory default setting.
22. To change settings, press your selection of choice, then press the Save button.
23. To exit the screen, without making any changes, press the Cancel button.
24. Press Close and, if you made any changes, the system will reboot.
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							26 IPv4 IP Address
1. Used for static IP Addressing (with STATIC selected as your addressing method), on the Protocol 
Settings menu, press the selection line labeled IPv4 Address.  Note that the IP Address may be 
viewed, but not changed, with dynamic addressing enabled.
2. Press the Change Settings button.
3. On the settings screen, use the numeric keypad to enter in the appropriate IP Address.
4. To save settings, press the Save button.
5. To exit the screen, without making any changes, press the Cancel button.
IPv4 Subnet Mask
1. Used for static IP Addressing (with STATIC selected as your addressing method), on the Protocol 
Settings menu, press the selection line labeled IPv4 Subnet Mask.  Note that the Subnet Mask may 
be viewed, but not changed, with dynamic addressing enabled.
2. Press the Change Settings button.
3. On the settings screen, use the numeric keypad to enter in the appropriate Subnet Mask.
4. To save settings, press the Save button.
5. To exit the screen, without making any changes, press the Cancel button.
IPv4 Gateway Address
1. Used for static IP Addressing (with STATIC selected as your addressing method), on the Protocol 
Settings menu, press the selection line labeled IPv4 Gateway Address.  Note that the Gateway 
address may be viewed, but not changed, with dynamic addressing enabled.
2. Press the Change Settings button.
3. On the settings screen, use the numeric keypad to enter in the appropriate Gateway.
4. To save settings, press the Save button.
5. To exit the screen, without making any changes, press the Cancel button.
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							27 IPv4 IP Filter (IP Address Restriction)
1. Use your workstations web browser to access the Internet Services (web pages) residing on the 
Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature, 
either here or with Internet Services.  This will prevent unintentionally locking yourself out from 
communicating with the Device from your own IP address.  For full instructions, refer to the IP 
Filtering (IP Address Restriction) topic in the Internet Services section of this guide.
2. In the Protocol Settings menu, press the selection line labeled IPv4 IP Filter.
3. Press the Change Settings button.
4. On the settings screen, note which of the two buttons is highlighted as the current setting for IP 
Address restriction. The available settings are Enabled or Disabled.  Disabled is the factory default 
setting.
5. To change settings, press your setting of choice, then press the Save button.
6. To return to the Protocol Settings menu, without making changes, press the Cancel button.
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							28 Exiting the Protocol Settings Menu and returning to the Devices Tools tab screen
1. To exit the Protocol Settings menu, returning to the Tools tab screen, press the rectangular Close 
button in the upper right corner of the Protocol Settings menu screen.
2. Wait several seconds and the Auto Clear service should log you out.
Note: If you changed any settings in the Protocol Settings menu, the Device will automatically reboot to 
register and enable your new settings.
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