Xerox WorkCentre 7345 User Manual

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Important Notes and Restrictions
• MagicGate Memory Stick is not supported.
• Image files other than files in Exif format (JPEG and TIFF files created on computers) cannot be 
printed.
• If an image file in Exif format is edited or saved on a computer, the file format is changed and no 
longer remains in Exif format.
• Do not save image files and document files in the same medium.
• A media card containing over 900 files may not be detected properly.
• In Media Print - Text mode, PDF files or TIFF files stored in folders cannot be printed.
• PDF files stored on Mac OS cannot be printed and displayed on the screen.
• If characters not supported by the machine are used in file names, the file names will not be 
displayed on the screen.
• Characters up to 255 can be recognized as a file name. However, not more than 100 characters 
will be displayed.
• Use media formatted by digital cameras or computers (FAT12, 16, 32 only).
• Only use media recommended by Xerox. For the information on recommended media, contact our 
Customer Support Center.
• If anything is wrong with a media card, the process aborts within a few minutes and an error 
message appears.
• Before powering off the WorkCentre 7328/7335/7345, be sure to eject the media card.
Inserting and Ejecting Media
To insert or eject a media card, follow the procedure below:
CAUTION: Do not press the Eject Button, pull out the USB cable, or power off the machine when the 
Access Indicator light is illuminated. Data stored on the media card may be damaged.
1. Before ejecting the medium, touch the antistatic label.
2. Press the Eject button, and then pull out the media card.
Selecting and Printing Text Files
To Select and Print Text Files:
1. Insert the media card into the Media Slot of the Media Card Reader.
2. Press the All Services button.
3. Touch the Media Print – Text icon.
4. After the files are imported, touch the appropriate button. You can choose from:
•Select All
• Select from List
• Select Range
5. Touch the Media Print Text and Advanced Settings tabs as required to change any appropriate print 
settings.
6. Press the Start button.
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							230 Media Print Text Tab
The Media Print Text tab allows you to select from a variety of printing options.
The options for the Media Print Text tab include:
• Output Color – you can choose Color or Black & White.
• Paper Supply – choose the paper tray to be used as a source when printing.
• 2 Sided Printing – choose 1 Sided, 2 Sided (Flip on long edge), or 2 Sided (Flip on short edge).
• Multiple-Up – choose from Off, 2 Pages Up, or 4 Pages Up.
Index Print
The Index Print button allows you to print a collection of miniature (30mm x 40mm) images onto one page 
from the files on the media card. 
When you select the Index Print button, you will only be able to specify the number of copies printed. All 
other printing options remain at their previous settings.
Advanced Settings
The Advanced Settings tab allows you to select from a variety of printing options.
You can choose to set Bitmap Smoothing to On or Off on this tab. Selecting the On option smoothes out 
rough and jagged edges within your document.
Selecting and Printing Photo Files
1. Insert the media card into the Media Slot of the Media Card Reader.
2. Press the All Services button.
3. Touch the Media Print – Photos icon.
4. After the files are imported, touch the appropriate button. You can choose from:
•Select All
• Select from List
• Select Range
5. Touch the Media Print Photos and Advanced Settings tabs as required to change any appropriate print 
settings.
6. Press the Start button.
Media Print Photos Tab
The Media Print Photos tab allows you to select from a variety of printing options. The Media Print Photos 
tab is shown below. The options for the Media Print Photos tab include:
• Output Color – you can choose Color or Black & White.
• Paper Supply – choose the paper tray to be used as a source when printing.
• 2 Sided Printing – choose 1 Sided, 2 Sided (Flip on long edge), or 2 Sided (Flip on short edge).
• Output Photo Size – choose from Full Page Print, any available Output Size, or anywhere from 2 
to 8 Pictures per Page.
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							231 Index Print
The Index Print button allows you to print a collection of miniature (30mm x 40mm) images onto one page 
from the files on the media card. When you select the Index Print button, you will only be able to specify 
the number of copies printed. All other printing options remain at their previous settings.
Advanced Settings
The Advanced Settings tab allows you to select from a variety of printing options. 
You can choose to set Bitmap Smoothing to On or Off on this tab. Selecting the On option smoothes out 
rough and jagged edges within your document.
Problem Solving
If one of the following symptoms occurs, or if an error message appears on the screen, follow the remedy 
to solve the problem.
Symptom 1. The access indicator light of the Media Card Reader does not illuminate.
•Cause: The USB cable may not be connected correctly.
•Remedy: Power off the machine, pull out the USB cable, and then insert the cable into the 
connector securely.
Symptom 2. The Media Print - Photos and Media Print - Text icons are not displayed on the All 
Services screen.
•Cause: The machine does not recognize the media card reader properly.
•Remedy: Power off the machine, pull out the USB cable, and then insert the cable into the 
connector securely. 
Symptom 3. Blank sheets are output.
•Cause: Files that cannot be printed by the machine (image files not saved in Exif format) are 
included in the selected files.
•Remedy: Image files not saved in Exif format cannot be printed by Index Print. Delete the image 
files that cannot be printed by Index Print, and then print files again.
Note: If an image file in Exif format is edited or saved on a computer, the file format is changed and no 
longer remains in Exif format. 
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USB Printing
Overview
The USB Printing is available as an optional kit for the WorkCentre 7328/7335/7345.
If the Media Card Reader is installed on the WorkCentre 7328/7335/7345, image data (Exif) taken by 
digital cameras and document files (PDF, TIFF) can be printed by the WorkCentre 7328/7335/7345.
Note: “Exif” is a file format that embeds information required to print data in an image taken by digital 
cameras. If an image file in Exif format is edited or saved on a computer, the file format is changed and 
no longer remains in Exif format. 
The WorkCentre 7328/7335/7345 uses two media printing modes:
• Media Print – Text – prints data stored in document format. It is helpful to think of the word “text” as 
synonymous with “document.”
• Media Print – Photos – prints data stored in the standard format of most digital cameras.
Note: The USB Printing option is similar to the Media Card Reader option, but there are several 
important differences.
USB Printing Hardware
• USB slot
Supported Media and File Formats
USB Printing supports typical USB flash drives. 
Supported File Formats
• Media Print - Text
• PDF Extension: .pdf, PDF1.3 or later
• TIFF Extension: .tif, gray scale 4 bit/8 bit uncompressed, 4 bit/24 bit compressed by JPEG, 
compressed by MH/MMR
• XPS
• Media Print - Photos
• JPEG
• TIFF - DCF1.0-compliant JPEG/TIFF (Exif2.0, Exif2.1, Exif2.2) are supported.
Note: The photo files MUST be in the format that they were stored in on the camera. Copy the folder, 
(for instance, a DCIM folder) to the USB drive.
Important Notes and Restrictions
• Image files other than files in Exif format (JPEG and TIFF files created on computers) cannot be 
printed.
• If an image file in Exif format is edited or saved on a computer, the file format is changed and no 
longer remains in Exif format.
• Do not save image files and document files in the same medium.
• In Media Print - Text mode, PDF files or TIFF files stored in folders cannot be printed.
• PDF files stored on Mac OS cannot be printed and displayed on the screen.
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							233 • If characters not supported by the machine are used in file names, the file names will not be 
displayed on the screen.
• Characters up to 255 can be recognized as a file name. However, not more than 100 characters 
will be displayed.
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Selecting and Printing Text Files
To Select and Print Text Files:
1. Insert the USB drive into the USB slot.
2. Press the All Services button.
3. Touch the Media Print – Text icon.
4. After the files are imported, touch the appropriate button. You can choose from:
•Select All
• Select From List
• Select Range
5. Touch the Media Print Text or Advanced Settings tabs as required to change any appropriate print 
settings.
6. Touch the file to be printed.
7. Press the Start button.
Media Print Text Tab
The Media Print Text tab allows you to select from a variety of printing options.
The options for the Media Print Text tab include:
• Output Color – you can choose Color or Black & White.
• Paper Supply – choose the paper tray to be used as a source when printing.
• 2 Sided Printing – choose 1 Sided, 2 Sided (Flip on long edge), or 2 Sided (Flip on short edge).
• Output – choose stapling options as needed. 
• Index Print
• The Index Print button allows you to print a collection of miniature (30mm x 40mm) images 
onto one page from the files on the media card. 
• When you select the Index Print button, you will only be able to specify the number of copies 
printed. All other printing options remain at their previous settings.
Advanced Settings Tab
The Advanced Settings tab allows you to select from a variety of printing options.
• Multiple-Up – choose from Off, 2 Pages Up, or 4 Pages Up.
• Bitmap Smoothing – Selecting the On option smoothes out rough and jagged edges within your 
document.
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Selecting and Printing Photo Files
To Select and Print Photo Files:
Note: The photo files MUST be in the format that they were stored in on the camera. Copy the folder, 
(for instance, a DCIM folder) to the USB drive. 
1. Insert the USB drive into the USB slot.
2. Press the All Services button.
3. Touch the Media Print – Photos icon.
4. After the files are imported, touch the appropriate button. You can choose from:
•Select All
• Select From List
• Select Range
5. Touch the Media Print Photos or Advanced Settings tabs as required to change any appropriate print 
settings.
6. Touch the file to be printed.
7. Press the Start button.
Media Print Photos Tab
The Media Print Photos tab allows you to select from a variety of printing options. The Media Print Photos 
tab is shown below. The options for the Media Print Photos tab include:
• Output Color – you can choose Color or Black & White.
• Paper Supply – choose the paper tray to be used as a source when printing.
• 2 Sided Printing – choose 1 Sided, 2 Sided (Flip on long edge), or 2 Sided (Flip on short edge).
• Output Photo Size – choose from Full Page Print, any available Output Size, or anywhere from 2 
to 8 Pictures per Page.
• Index Print
• The Index Print button allows you to print a collection of miniature (30mm x 40mm) images 
onto one page from the files on the media card. 
• When you select the Index Print button, you will only be able to specify the number of copies 
printed. All other printing options remain at their previous settings.
Advanced Settings Tab
The Advanced Settings tab allows you to select from a variety of printing options. 
You can choose to set Bitmap Smoothing to On or Off on this tab. Selecting the On option smoothes out 
rough and jagged dges within your document.
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Thumbnail Preview
Thumbnail Preview is an optional feature and may not be available on your machine. Review the 
instructions that are included in the Thumbnail kit.
To view a thumbnail preview and print a document
1. At the device, select [All Services].
2. Select [Send from Mailbox] icon.  
3. Select [Mailbox Name].
A list of Mailbox Names are displayed with a number association. The numbers are used as identifiers 
for commonly used mailboxes. You may identify the mailbox by the name or number, depending on 
how you choose to identify the mailbox.
4. Select the document name from the Document List. 
The document selected will be used to send to the printer. When a document is identified and 
selected, a check mark will be placed in the Order field. More than one document can be selected. 
• In the Mailbox, a document to be previewed may be any print, scan, or fax job
• On a thumb drive, a document may only be a JPEG in the Exchangeable image file format (Exif). 
Exif JPEGS are JPEGs as they are stored on a digital camera. A JPEG produced by Photoshop or 
any other image modification and storage software will not work properly.
5. Select Thumbnail.
The Thumbnail feature will open a preview window of the selected document. A small, thumbnail-sized 
image will display on your screen. This option is useful in determining if you have chosen the correct 
document.
6. Select Print. 
The mailbox print settings will display.
7. Select the Paper Supply, Output, and 2 Sided Printing Options.
• Paper Supply: Select the paper to be used with this document.
• Output: Select the desired output destination for this document.
• 2 Sided Printing: Select the appropriate 2 Sided Printing option for this document.
8. Select Print. 
The selected document will be printed to the specified location.
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Hard Disk Data Encryption
The controller hard disk data encryption is enabled by default on your WC 7300 series product. This 
encryption feature provides an additional level of data security on the device, while operating at a low level 
within the operating system. The impact on performance is very small. 
Note: Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization. 
During hard disk initialization, all customer information, mailboxes, templates, and other information 
stored on the disk will be lost.
To verify or change hard disk data encryption
1. Press the Log In / Out button on the Device’s Control Panel.
2. Press the 1 key on the numeric keypad five consecutive times.
3. Press the Machine Status button on the Control Panel.
4. Touch the Tools tab.
5. Touch Common Service Settings.
6. Scroll to Other Settings. 
7. Scroll to Data Encryption. The current setting appears in the Current Settings column. Data Encryption 
should appear to be ON. 
8. To change the setting, touch Data Encryption, touch Change Settings. Touch On or Off, then touch 
Save. 
Note: Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization. 
During hard disk initialization, all customer information, mailboxes, templates, and other data stored on 
the disk will be lost.
Encryption Key For Confidential Data
When enabling Data Encryption, the system administrator may also create an Encryption Key For 
Confidential Data. The system administrator may either verify the default encryption key, or enter a new 
alpha-numeric string of up to 12 characters to be used by the encryption algorithm. 
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Internet Services
Enable Internet Services (HTTP) 
Internet Services are a series of Web (HTML) Pages located within the Device enabling network 
communication settings to be conveniently configured from a web browser running on a remotely located 
workstation.
Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options 
section of this guide, you will have to supply the Administrator User Name and Password when first 
accessing Internet Services, rather than supplying these credentials after configuring individual 
features with Internet Services. 
To access Internet Services Settings at the Device
1. Press the Log In / Out button on the Control Panel.
2. Press the 1 key on the numeric keypad five consecutive times.  (This is the factory default 
password.)
3. Press Enter on the touch screen.
4. Press the Machine Status button on the Control Panel.
5. Press the Tools tab.
6. Press Connectivity & Network Setup.
7. Press Port Settings.
8. When the Port Settings menu displays, press the down arrow key to view additional selections.
9. Press the Internet Services (HTTP) selection line.
10. Press the Change Settings button in the lower right corner of the Port Settings menu screen.
11. When the Internet Services (HTTP) menu displays, note that you have two settings available for 
selection.  The Port Settings menu selections are Port Status and Internet Services Port Number.  
After pressing the selection line, to access available settings press the Change Settings button in the 
lower right corner of the touch screen.
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