Xerox WorkCentre 7345 User Manual

							209
Scheduled Image Overwrite
A TCP/IP network-connected device can be set to overwrite image data on a scheduled basis. 
Note: The Image Overwrite will delete all image data from the hard disk!
To enable a scheduled image overwrite, perform the following steps:
1. At your workstation:
a. Open your Web browser.
b. Enter the IP address of the machine in the Address or Location field.
c. Press Enter.
2. Click the [Properties] tab.
3. If prompted, type or enter your System Administrator user name and password.
• user name (default): 11111
• password ( default): x-admin
4. Click the  [Security] folder.
5. Click the [Scheduled Image Overwrite] link.
Note: The Image Overwrite will delete all image data from the hard disk!
6. In the Scheduled Image Overwrite area, in the Advanced Settings box, on the Schedule Image 
Overwrite line, click [Enabled].
7. Configure the Frequency, Day, Week, Hour, and Minute settings.
Note: The machine will be taken off line each day at the time specified to perform the overwrite.
8. Click [Apply]. Restart the device at the prompt.
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							210
Security – Secure Watermark
This procedure enables the System Administrator to set parameters for the inclusion of a Secure 
Watermark as the background for any documents that are copied or printed on this, or another identical 
model machine.
Secure Watermark works with copy job, client print, mailbox print, media print, incoming fax prints and 
reports. 
Note: It is assumed that you have purchased the Security option to enable this feature. If you did not, 
contact your Xerox Representative to purchase the option.
Secure Watermark configuration items include:
• Default Watermark Effect
• Default Watermark
•Font Size
• Background Pattern
• Date Format
•Font Color
•Density
• Watermark / Background Contrast
• Force Watermark – Copy Job
• Force Watermark – Client Print
• Force Watermark – Mailbox Print
• Custom Watermark 1
• Custom Watermark 2
• Custom Watermark 3
To configure Secure Watermark:
1. Press the Log In / Out button on the Device’s Control Panel.
2. Press the 1 key on the numeric keypad five consecutive times.  (This is the factory default 
password.). Touch Enter.
3. Press the Machine Status button on the Control Panel.
4. Touch the Tools tab.
5. Touch System Settings.
6. Touch Common Service Settings.
7. Touch Watermark.  If not visible, use the scrolling arrow in the Features column.
8. On the Watermark screen, in the Items column, touch the item to be configured, then touch Change 
Settings. The screen for the item will open.
9. On the selected item screen, make your change and touch Save.
10. Touch Close to return to the Tools tab.
11. Wait several seconds for the Auto Clear service to log you out.
12. Place a copy in the document handler of the machine and press the Start (large green) button.
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							211 13. Place the copy just made into the document handler of the same, or an identical model, machine, and 
attempt to make a copy.  Note that copying of this document is prohibited.
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							212
Security – Secure Print
Supported by the device’s print driver, or Internet Services print page, this feature directs the printing of 
confidential documents, or documents which should not be seen by third parties, to a User Account on the 
machine.  The user can then access his or her Account, with a numeric password, at the device, and 
privately print out the stored documents.
To use the Secure Print feature from the print driver, installed on a networked workstation, perform the 
following steps.
1. Open a document to print from the workstation.
2. Select print in your software application, select the Printer, then select Properties.
3. On the Paper / Output tab, select Secure Print as your Job Type.
4. Click Setup… and enter a User ID (such as 001) and a numeric password.
5. Click OK on successive driver screens until the job prints.
6. Go to the printer and press the Job Status button.
7. Press the Secure Print Jobs & More tab.
8. Press Secure Print.
9. Select your job and press Document List.
10. Enter your password when prompted and press Confirm.
11. Select your job, press Print and respond to the on-screen prompt.
12. Press Close several times, when done, to return to the Job Status screen.
13. Press the All Services button on the Control Panel to return to the All Services screen.
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							213 To use the Secure Print feature from Internet Services, a series of web pages installed on the printer, 
perform the following steps.
1. On a TCP/IP networked workstation, start your web browser.
2. Enter the IP address of the printer in the address box of the browser and press Enter.
3. Click the Print tab.
4. Scroll down to the bottom of the page to see the Secure Print radio button.
5. Click on the Secure Print radio button to enable it.
6. Enter a User ID (such as 001).
7. Enter your desired, numeric passcode in the two boxes provided.
8. Use the Browse… button to locate your PRINT READY file.
9. Click Submit Job. Then go to the printer and press the Job Status button.
10. Press the Secure Print Jobs & More tab.
11. Press Secure Print.
12. Select your job and press Document List.
13. Enter your password when prompted and press Confirm.
14. Select your job, press Print and respond to the on-screen prompt.
15. Press Close several times, when done, to return to the Job Status screen.
16. Press the All Services button on the Control Panel to return to the All Services screen.
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							214
Xerox Standard Accounting
Overview
When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, 
E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the 
machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, 
print, fax and scan jobs that a user can perform. Administrators can print a report which contains all XSA 
data.
XSA is set up through CentreWare Internet Services, the machines HTTP pages displayed on your web 
browser. Administrators must create accounts and specify limits before users are authorized to access the 
machine.
When XSA is set up, users must enter their account details at the machine to use the device. When they 
have finished their job, their XSA allocation is reduced by the number of prints, copies or scans performed. 
When XSA is enabled, users must enter their account details in the printer driver to print documents from 
their workstations.
The XSA feature is mutually exclusive from any other accounting feature. If XSA is enabled at the device, 
you cannot enable Foreign Device Interface, Auditron or Network Accounting.
Each device supports unique XSA User IDs and Group Accounts.
All user IDs must be assigned to one or more group accounts.
Note: The XSA settings and account data are stored in the machine. It is strongly recommended that 
you back up the settings and data regularly using the Cloning hot link available under the XSA folder of 
Internet Services as described in this section. Should the machine lose your XSA data and settings 
you can restore them from the backup file that you produced by the Cloning process.
Installation Checklist
Before starting the installation procedure, please ensure the following items are available or have been 
performed.
1. Ensure that your device is fully functioning on the network.
2. Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functioning. This is 
required to access CentreWare Internet Services to configure Xerox Standard Accounting. The 
Internet Services function is accessed through the embedded HTTP server on the machine and allows 
System Administrators to configure XSA with a web browser.
To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Report as 
stated in the Configuration Report topic in the Network Connectivity section of this guide.
To configure TCP/IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide.
To enable HTTP, refer to the Enable Internet Services (HTTP) topic in the Network Connectivity section 
of this guide.
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							215
Enable Xerox Standard Accounting (from Internet Services)
At your Workstation
1. Open your Web browser and enter the TCP/IP address of the machine in the Address bar. Press 
Enter.
2. Click the Properties tab.
3. Select the Accounting folder, then click the Accounting Configuration hot link.
4. Select Xerox Standard Accounting from the Accounting Type drop-down list.  Note: It is also 
possible to select Xerox Accounting for use with an Authentication Server, as described in the Security 
– Authentication section of this guide.
5. Place a checkmark in the Enable box for each service that you wish to restrict access to.  For 
explanations of each service, click the Help button.
6. Click Apply and enter the Administrator User name and password when prompted (default of 11111 
and x-admin).
7. Click OK.
8. Click the Reboot Machine button when it displays on screen.
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							216
Create a Group Account
1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard 
Accounting folder in the directory tree.
2. Click the Group Accounts link to create a new group account.
3. In the Group Accounts Account ID box, enter an ID for the new group account (for example 001). The 
Group Account can be numeric values up to a maximum of 32 characters. Group Account IDs must be 
unique.
4. Enter a name for the group account in the Account Name box (for example Xerox). The group name 
can be alphanumeric characters to a maximum of 32 characters. The Group Account name must be 
unique.
5. Click Apply. The account will now be available in the Group Accounts list. Note that you may have to 
refresh your browser, or click another link, then click on Group Accounts again, to see the new group.
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							217
Create a User Account and Set Usage Limits
Note: At least one group account must be created before you create user accounts.
1. On the Properties tab of Internet Services, click the  Accounting folder, then the Xerox Standard 
Accounting folder in the directory tree.
2. Click the Manage Accounting link.
3. Click the Add New User button.
4. Enter an ID for the user. The user ID can contain alphanumeric characters to a maximum of 32 
characters (for example: A10). User IDs must be unique.
5. Enter the user name (for example Jane Smith). The user name can contain alphanumeric characters 
to a maximum of 32 characters. User names must be unique.
6. Enter a passcode in the Passcode box.
7. Specify the usage limits for this account in the User Limits boxes.  The maximum value for each limit is 
9999999.
8. Click the Apply button when you have finished setting the usage limits.
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							218
Maximum Usage Limits and Resetting Individual Usage Limits
The first time a user logs into the device after they have reached their maximum usage limit, a message 
displays on the user interface. The message notifies the user that they have reached their limit for the 
feature. Users will not be unable to use the feature until their limit is reset.
If the user performs a copy job at the machine, and mid way through the job their limit is exceeded, the job 
will not continue. 
If the user performs a scan job at the machine, and mid way through the job their limit is exceeded, the job 
will be cancelled. 
If the users limit is reached before a print job is completed, the machine will notify the user that their limit 
has been reached. The job will be deleted from the print queue. The job may run over due to sheets 
committed to the paper path.
Note: The system administrator has unlimited access to the machine.
To Reset User Limits (if necessary)
1. On the Properties tab of Internet Services, click the  Accounting folder, then the Xerox Standard 
Accounting folder in the directory tree.
2. Click the Manage Accounting link.
3. Place a checkmark in the box for the desired User ID.
4. Click Limits and Access.
5. Enter the new User Limits, check the Reset box, and click Apply.
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