Ricoh Aficio MP2500LN User Manual

							File Transfer
73
2
❖Program / Change / Delete E-mail Message
You can program, change, or delete the e-mail message used when sending
an Internet fax or scan file as an attachment.
Program/Change
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete E-mail Message].
EPress [Program/Change].
FPress [Not Programmed].
GPress [Change].
HEnter a name, and the press [OK].
Enter the name using up to 20 characters.
IPress [Edit].
To start a new line, press [OK] to return to the e-mail message screen,
and then press [T] in “Select Line to Edit:”.
JEnter the text, and then press [OK].
Enter up to five lines of text. Each line can consist of up to 80 characters.
KPress [OK].
LPress [Exit].
 Delete
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete E-mail Message].
EPress [Delete].
FSelect the e-mail message to delete.
The confirmation message about deleting appears.
GPress [Yes].
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							System Settings
74
2
❖Auto Specify Sender Name
Set whether or not to specify the name of the sender when sending e-mail.
On
If you select [On], the specified e-mail address will appear in the “From:”
box. If you do not specify the sender’s address, the administrator’s e-mail
address will appear in the “From:” box.
If you do not specify the sender when sending a file by e-mail under the
fax function, or if the specified e-mail address is not registered in the ma-
chine’s address book, the machine’s e-mail address will appear in the
“From:” box. If the machine does not have an e-mail address, the adminis-
trator’s e-mail address will appear in the “From:” box.
Off
If you select [Off], the specified e-mail address will appear in the “From:”
box, but you cannot send e-mail without specifying the sender’s e-mail ad-
dress. Under the fax function, you cannot send e-mail if the specified send-
er’s e-mail address is not registered in the machine’s address book.
❖Fax E-mail Account
Specify e-mail address, user name and password for receiving Internet faxes.
Receive
 E-mail Address
Enter an e-mail address using up to 128 characters.
User Name
Enter a user name using up to 64 characters.
 Password
Enter a password using up to 64 characters.
Do not Receive
❖Scanner Resend Interval Time
Specifies the interval the machine waits before resending a scan file, if they
cannot be sent to the delivery server or mail server.
The default setting is 300 second(s).
The interval time can be set from 60 to 999 seconds in one second increments,
using the number keys.
This setting is for the scanner function.
❖Number of Scanner Resends
Sets a maximum number of times scan file is resent to the delivery server or
mail server.
On: 3 time(s)
Off
If [On] is selected, the number of times can be set from 1 to 99. This setting is
for the scanner function.
This setting is for the scanner function.
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							Administrator Tools
75
2 Administrator Tools
This section describes the user tools in the Administrator Tools menu under Sys-
tem Settings.
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Ad-
ministrator Tools settings.
❖Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see “Address Book”.
Program/Change
You can register and change names as well as user codes.
Names
You can register a name, key display, registration number, and title se-
lection.
Auth. Info
You can register a user code, and specify the functions available to each
user code. You can also register user names and passwords to be used
when sending e-mail, sending files to folders, or accessing an LDAP
server.
Protection
You can register a protection code.
Fax Dest.
You can register a fax number, international TX mode, fax header, label
insertion, IP-Fax destination, and protocol.
E-mail
You can register an e-mail address.
Folder
You can register the protocol, path, port number, and server name.
 Add to Group
You can put names registered in the Address Book into a group.
 Delete
You can delete a name from the Address Book.
You can register up to 2,000 names.
You can register up to 500 user codes.
You can also register and manage names in the Address Book using Web Im-
age Monitor or SmartDeviceMonitor for Admin.
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							System Settings
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❖Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group.
Program/Change
You can register and change groups.
Names
You can register a name, key display, registration number, and title se-
lection.
 Programmed User/Group
You can check the names or groups registered in each group.
Protection
You can register a protection code.
 Add to Group
You can put groups registered in the Address Book into a group.
 Delete
You can delete a group from the Address Book.
You can register up to 100 groups.
You can also register and manage groups in the Address Book using Web Im-
age Monitor or SmartDeviceMonitor for Admin.
Use SmartDeviceMonitor for Admin provided with the printer scanner unit.
❖Address Book: Change Order
Changes the order of registered name.
You can rearrange the order of items on the same page, but you cannot move
items to another page.
For example, you cannot move an item from “PLANNING” ([OPQ]) to “DAI-
LY” ([CD]).
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Change Order].
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							Administrator Tools
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DPress the name key to be move.
You can select a name using the number keys.
EPress the name key in the place you want to move to.
The user key is moved to the selected position, and the user key currently
at the selected position is moved forward or backward.
If you move the selected user key forward, the user key currently at the se-
lected position is moved backward.
If you move the selected user key backward, the user key currently at the
selected position is moved forward.
You can also select a name using the number keys.
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							System Settings
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2
❖Print Address Book: Destination List
You can print the destination list registered in the Address Book.
Print in Title 1 Order
Prints the Address Book in Title 1 order.
Print in Title 2 Order
Prints the Address Book in Title 2 order.
Print in Title 3 Order
Prints the Address Book in Title 3 order.
Print Group Dial List
Prints the group Address Book.
APress [System Settings].
BPress [Administrator Tools].
CPress [Print Address Book: Destination List].
DSelect the print format.
ETo print the list on two-sided pages, select [Print on 2 Sides].
FPress the {Start} key.
The list prints out.
❖Address Book: Edit Title
You can edit the title to easily find a user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Edit Title].
DPress the title key you want to change.
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							Administrator Tools
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EEnter the new name, and then press [OK].
FPress [OK].
❖Address Book: Switch Title
Specifies the title to select a name.
Title 1
 Title 2
 Title 3
❖Back Up / Restore Address Book
You can back up the machine’s address book to external storage or restore the
backup copy from the external storage.
Back Up
You can back up the machine’s address book to external storage.
Restore
You can restore the backup copy of the address book from external storage.
Format
You can format the external storage.
 Obtain Media Info
The free space and occupied space of the external storage are displayed.
❖Display/Print Counter
Allows you to view and print the number of prints.
 Display/Print Counter
Displays the number of prints for each function (Total, Copier, Facsimile,
Printer, A3/DLT, Duplex, and Staple).
Print Counter List
Prints out a list of the number of prints made under each function.
❖Display/Clear/Print Counter per User
Allows you to view and print the numbers of prints accessed with user codes,
and to set those values to 0.
Press [UPrevious] and [TNext] to show all the numbers of prints.
The number of prints may differ from the counter value shown in Dis-
play/Print Counter.
 Print Counter for All Users
Prints the counter values for all the users.
 Clear Counter for All Users
Sets the counter value for all the users.
 Print Counter per User
Prints the counter values for each user.
 Clear Counter per User
Sets the counter value for each user.
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							System Settings
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❖User Authentication Management
User Code Auth.
Using User Code Authentication, you can limit the available functions and
supervise their use.
When using User Code Authentication, register the user code.
Using the Printer PC Control function, you can obtain a log of prints cor-
responding to the codes entered using the printer driver.
If User Code Authentication has been specified, Auto Color Selection can-
not be used.
For details about Basic Authentication, Windows Authentication, LDAP
Authentication, and Integration Server Authentication, consult your ad-
ministrator.
Copier
Printer
Other Functions
 Printer Job Authentication
Basic Auth.
Windows Auth.
LDAP Auth.
 Integration Svr. Auth.
Off
❖Enhanced Authentication Management
For details about this function, consult your administrator.
❖Administrator Authentication Management
For details about this function, consult your administrator.
❖Program/Change Administrator
For details about this function, consult your administrator.
❖Key Counter Management
Specify that functions that you want to manage with the key counter.
 Copier: Full Color / B&W
Printer: B&W
 Other Functions: Document Server / Facsimile / Scanner
❖Extended Security
Specify whether or not to use the extended security functions. For details
about the extended security functions, consult your administrator.
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							Administrator Tools
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❖Auto Delete File in Document Server
Specify whether documents stored in the Document Server will or will not be
deleted after a specified period of time.
On: 3 day(s)
Off
If you select [On], documents stored subsequently are deleted after the speci-
fied period.
If you select [Off], documents are not automatically deleted.
If you select [On], enter a number of days from 1 to 180 (in 1 day increments).
The default is 3 days, this means documents are deleted 3 days (72 hours) af-
ter they are stored.
❖Delete All Files in Document Server
You can delete files stored in the Document Server, including files stored for Sam-
ple Print, Locked Print, Hold Print, and Stored Print under the printer function.
No
Yes
Even if a password is always set, all documents are deleted.
A confirmation message appears. To delete all documents, select [Yes].
❖Program / Change / Delete LDAP Server
Program the LDAP server to find up e-mail destinations in the LDAP server
Address Book directly. This function is possible when sending scan files by e-
mail using the scanner or fax function.
Name
Server Name
Search Base
Port Number
SSL
 Authentication
User Name
 Password
 Search Conditions
Search Options
To start an LDAP search, make sure that the items listed below are set. For
other items, check your environment and make any necessary changes.
Server Name
Search Base
Port Number
 Search Conditions
 Authentication method selection
To use the LDAP server in Administrator Tools, select [On] under LDAP server.
This function supports LDAP Version 2.0 and 3.0. Ver 2.0 does not support
High Security authentication.
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							System Settings
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❖LDAP Search
Specify whether or not to use the LDAP server for searching.
On
Off
If you select [Off], [Search LDAP] will not appear on the searching display.
❖AOF (Always On)
Specify whether or not to use Auto Off.
On
Off
❖Firmware Version
You can check the version of the software installed in this machine.
❖Network Security Level
For details about this function, consult your administrator.
❖Auto Erase Memory Setting
For details about this function, consult your administrator.
❖Erase All Memory
For details about this function, consult your administrator.
❖Delete All Logs
For details about this function, consult your administrator.
❖Transfer Log Setting
For details about this function, consult your administrator.
❖Data Security for Copying
For details about this function, consult your administrator.
Reference
p.201 “Address Book”
p.215 “Printing the Counter for Each User”
p.273 “Counter”
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