Ricoh Aficio MP2500LN User Manual

							Initial Settings
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4
❖Program Memory Lock ID
Program a Memory Lock ID to be entered before printing documents when
the Memory Lock function is activated.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program Memory Lock ID].
DEnter an ID using the number keys, and then press [OK].
A Memory Lock ID can be any four-digit number, except 0000.
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
EPress the {User Tools/Counter} key.
❖Internet Fax Settings
You can select to display the internet Fax icon or not. When you want to send
an Internet Fax, set On to display the icon.
On
Off
❖Select Dial / Push Phone
Use this function to select a line type when the machine is connected to a G3
analog line.
Dial and Push lines are available for selection.
If the optional extra G3 interface unit is installed, settings for the extra G3
lines appear.
This function is not available in some regions.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Select Dial / Push Phone].
DPress [Push Button Phone] or [Dial Phone (10PPS)] to select the line, and then
press [OK].
EPress the {User Tools/Counter} key.
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							Facsimile Features
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4
❖Program Fax Information
Program information to be shown on the display of the other machine and
printed as a report. The following information can be programmed.
Fax Header
Own Name
Own Fax Number
For details about how to program Fax Information, see “Registering Fax In-
formation”
❖Enable H.323
Specify whether or not H.323 is used for IP-Fax transmission.
On
Off
❖Enable SIP
Specify whether or not SIP is used for IP-Fax transmission.
On
Off
❖H.323 Settings
Set the IPv4 address or host name, and alias telephone number of the gate-
keeper.
If you select [On] using the User Parameters, you can use the gatekeeper serv-
er. See “Parameter Settings” ( switch 34, bit 0).
You can use numbers, and symbols (“#” and “*”) for registration of the alias
telephone number in H.323 Settings. Make sure you enter these characters
correctly.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [H.323 Settings].
DPress [Change] for each property.
EEnter the IPv4 address or host name, and alias telephone number and
press [OK].
FPress [OK].
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							Initial Settings
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4
❖SIP Settings
Set the SIP servers IPv4 address or host name, and SIP user name.
If you select [On] using the User Parameters, you can use the SIP server. See
“Parameter Settings” ( switch 34, bit 1).
You can use alphanumeric symbols (lower and upper cases) and symbols (“;”,
“?”, “:”, “&”, “=”, “+”, “$”, “,”, “-”, “_”, “ “.”, “!”, “~”, “*”, “#”, “‘”, “(”, “)”,
“%”, “/”, and “@”) for registration of the SIP User Name in SIP Settings.
Make sure you enter these characters correctly.
Use numbers and periods (“.”) to enter the correct IPv4 addresses for the gate-
keeper, SIP server, and gateway. To obtain the correct IPv4 addresses, consult
the administrator.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [SIP Settings].
DPress [Change] for each property.
A proxy server relays call requests and responses.
A redirect server processes request destination inquiries.
A register server registers location information of user agents (which cor-
respond to telephones or facsimiles on public telephone lines) on an IP net-
work.
EEnter the IPv4 address or host name, and SIP user name, and then press
[OK].
FSpecify whether to perform SIP digest authentication.
If you select [On], enter the password using up to 128 characters.
GPress [OK].
❖Program / Change / Delete Gateway
Register, change, or delete the gateway used for transmission to IP-Fax.
Program/Change
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program / Change / Delete Gateway].
DCheck that [Program/Change] is selected.
EPress a gateway to register.
When registering a new gateway, press [Not Programmed].
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							Facsimile Features
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4
FPress [Change] for “Prefix”.
GEnter the Prefix using the number keys, and then press [OK].
To change the existing prefix, press [Clear], and then enter a new prefix.
For documents sent using a gateway to G3 Fax, prefixes can be used. If
the first several digits of IP-Fax number and the gateway- specific prefix
are identical, documents can be transmitted using the registered digits
of the gateway. For example, if both 03 and 04 have been registered as
gateway number while 0312345678 is also specified, documents can be
transmitted via a gateway for which 03 is used as a prefix.
When you wish to use the gateways regardless of the IP-Fax destination
numbers, register only the gateway addresses without registering the
prefix.
HSelect a protocol.
IPress [Change] for Gateway Address.
JEnter the gateway address, and then press [OK].
KPress [OK].
 Delete
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program / Change / Delete Gateway].
DPress [Delete], and then select a gateway to delete.
EPress [Yes] on the confirmation message.
If you do not want to delete the gateway you have selected, press [No].
FPress [Exit].
GPress the {User Tools/Counter} key.
Reference
p.131 “Memory Lock Reception”
p.141 “Registering Fax Information”
p.149 “Parameter Settings”
p.159 “Memory Lock”
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							Reception File Setting
137
4 Reception File Setting
Specify whether received documents are to be saved on the hard disk or printed
immediately without being saved. You can print stored documents repeatedly
or download them as images to a computer using a Web Image Monitor or Desk-
TopBinder. If you select printing without saving, documents are printed each
time they are received.
If you have used System Settings to specify to have received faxes distributed to
the delivery server, the documents cannot be saved on the hard disk.
Important
❒The optional printer/scanner unit is required.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Reception File Setting].
DPress [Print] or [Store], and then press [OK].
To cancel your selection, press [Cancel]. The display returns to that of step
C.
When [Store] is selected, you can select whether or not to send notice of recep-
tion to a specific e-mail address. To notify of reception, press [Notify Destina-
tion] and select an e-mail address from the Internet Fax destinations
programmed in the address book. Further, you can register a group destina-
tion. In such a case, a maximum of 500 destinations can be specified in a
group.
EPress the {User Tools/Counter} key.
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							Facsimile Features
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4
Note
❒You can use “Parameter Settings” (switch 10, bit 5) to select whether or not
to print stored received documents. See “Parameter Settings”.
❒If [Store] is selected and a destination for notification is specified, notifica-
tion of document reception can be sent to the specified e-mail address.
❒Documents saved on the hard disk are categorized as received and stored
documents.
❒You cannot change to a different setting if received documents have been
stored on the hard disk. To change to a difference setting, print documents
stored on the hard disk if necessary, and then delete them.
❒Received confidential documents are stored in memory. Use the Print Con-
fidential RX File function to print them.
❒With [Store] selected, more memory space is used as the number of saved
documents increases. After memory space becomes insufficient, no more
documents are saved on the hard disk. When this happens, the machine
starts printing then overwriting old documents.
❒You can store received documents up to a total of approximately 320 pages
or 2,240 pages of A4 size Standard .
❒You cannot send received documents.
❒You cannot manage stored documents from the Document Server display.
❒It is recommended that you use Web Image Monitor running under the
same network environment as this machine. Otherwise, the Web browser
may not open and an error may occur.
Reference
p.149 “Parameter Settings”
“Printing/Deleting Received and Stored Documents (Print/Delete Stored
RX File)”, Facsimile Reference
“Sending Stored Documents”, Facsimile Reference
Reception Report e-mail
When a received document is stored, this report is sent to the e-mail address set
as the destination for notification.
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							Program / Change / Delete Scan Size
139
4 Program / Change / Delete Scan Size
Program frequently used scan sizes.
Important
❒When programming or changing a scan size, it is recommended that you
make a record of the new size.
When you select a scan size to scan a custom size original, two custom sizes are
available (Program Size 1 and Program Size 2). Use these functions to program
a custom size in advance. The procedure is the same for programming and
changing.
You can program up to two sizes.
Specify a horizontal length from 128 to 1200 mm, or from 5.5 to 47 inches.
APress [Facsimile Features].
BPress [Scan Settings ].
CPress [Program / Change / Delete Scan Size].
DSelect [Program Size 1] or [Program Size 2].
EEnter a horizontal size using the number keys.
Each time you press [mm] or [inch], the units switch between “mm” and
“inch”. If you enter a length and press [mm] or [inch], the length is converted
automatically according to the unit (fractions are rounded off). For example,
when you enter {2}, {2}, and {0} in millimeters and change to “inch”, the
length “8.7 inch” is shown on the display. If you press [mm] or [inch] again,
“221 mm” is displayed.
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
To cancel a scan size, press [Cancel].
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							Facsimile Features
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4
FSelect a vertical size, and then press [OK].
The displayed vertical size differs depending on the selected unit. When [mm]
is selected, [Auto Detect], [210 mm (A4)], [257 mm (B4 JIS)], [297 mm (A3)], [216 mm
(8 1/2)], and [279 mm (11)] are shown. When [inch] is selected, [Auto Detect], [8.3
inch (A4)], [10.1 inch (B4 JIS)], [11.7 inch (A3)], [8.5 inch], and [11.0 inch] are shown.
To cancel a scan size, press [Cancel].
GPress [Exit].
HPress the {User Tools/Counter} key.
Deleting a scan size
Delete programmed scan size.
APress [Facsimile Features].
BPress [Scan Settings].
CPress [Program / Change / Delete Scan Size].
DPress [Delete], and then select [Program Size 1] or [Program Size 2].
EPress [Yes].
To cancel deleting, press [No]. The display returns to that of step
D.
FPress [Exit].
GPress the {User Tools/Counter} key.
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							Registering Fax Information
141
4 Registering Fax Information
You can send information to the other party when transmitting or receiving a fax
document. This information is shown on the display of the other machine and
printed as a report. The following information can be sent.
Important
❒You can confirm programmed settings from the User Parameter List. It is rec-
ommended that you print and keep the User Parameter List when you pro-
gram or change settings. See “Parameter List”.
❖Fax Header
The Fax Header is printed as the header of every fax you send. You should
include your name in the Fax Header.
You can program Fax Header1 or Fax Header2. When you send originals us-
ing the destination list, you can select which Fax Header is printed on the doc-
ument received by the other party.
You can register “Fax Header” using up to 32 alphanumeric characters and
symbols.
You can use characters, symbols, numbers, and spaces.
You can set whether or not to print a Fax Header using [Fax Header Print] under
Options . See “Fax Header Print”, Facsimile Reference
❖Own Name
The Own Name is sent to the other party when you send or receive a fax . This
name should include your name. The Own Name is shown on the display of
the other machine and printed in a report.
Own  N ame can be used only if th e oth er machine is of the same manufacturer
and has the Own Name function.
You can register “Own Name” using up to 20 alphanumeric characters and
symbols.
❖Own Fax Number (facsimile number of sender)
The senders Own Fax Number is sent to the other party when sending a fax.
The received facsimile number is shown on the display of the other machine
and printed in a report.
This function is available regardless of the manufacturer of the other partys
machine.
You can register “Own Fax Number” using up to 20 numbers, space, and
“+”symbol.
Reference
“Fax Header Print”, Facsimile Reference
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							Facsimile Features
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4
Registering Fax Information
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program Fax Information].
DSelect the Fax Information you want to register or change.
ERegister the name and facsimile number.
FPress [Exit].
Registering a Fax Header
ACheck that [Fax Header] is selected.
BPress [First Name] or [Second Name].
CEnter a fax header, and then press [OK].
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