Ricoh Aficio MP2500LN User Manual

							Registering Folders
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7
Note
❒To register the name, see Registering Names”.
❒You can enter up to 64 characters for the user name.
❒You can enter up to 64 characters for the password.
❒You can enter a server name using up to 64 characters.
❒You can enter an absolute path, using this format: “/user/ home/user-
name”; or a relative path, using this format: “directory/sub-directory”.
❒If you leave the path blank, the login directory is assumed to be the current
working directory.
❒You can also enter an IPv4 address.
❒You can enter a path using up to 128 characters.
❒To change the port number, press [Change] under Port No.. Enter the port
number using the number keys, and then press {q}.
❒You can enter 1 to 65535.
❒If the connection test fails, check the settings, and then try again.
❒When [Do not Specify] is selected, the FTP User Name and FTP Password
that you have specified in Default User Name / Password (Send) of File
Transfer settings applies. For details, see “File Transfer”.
❒If User Authentication is specified, contact your administrator.
Reference
p.206 “Registering Names”
p.237 “To locate the folder manually”
p.238 “To locate the folder using Browse Network”
Changing a Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
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							Registering Addresses and Users for Facsimile/Scanner Functions
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ESelect the name whose folder you want to change, and then press [Folder].
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Folder].
GSelect the items you want to change.
HPress [Connection Test] to check the path is set correctly.
IPress [OK].
JPress [Exit].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
To change the protocol
APress [SMB], or [NCP].
BA confirmation message appears.Press [Yes].
Changing the protocol will clear all settings made under the previous proto-
col.
CEnter each item again.
Reference
p.235 “Registering a Folder”
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							Registering Folders
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Changing items under FTP
APress [Change] under Port No.
BEnter the new port number, and then press {q}.
CPress [Change] under Server Name.
DEnter the new server name, and then press [OK].
EPress [Change] under “Path”.
FEnter the new path, and then press [OK].
Deleting a Folder 
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Folder].
GPress the protocol which is not currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK].
JPress [Exit].
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							Registering Addresses and Users for Facsimile/Scanner Functions
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7
Note
❒To delete a name entirely, see “Deleting a Registered Name”.
Reference
p.208 “Deleting a Registered Name”
Using NCP to Connect
Note
❒To register a shared folder configured in Windows, see “Using SMB to Con-
nect”
❒To register a folder in an FTP server, see “Using FTP to Connect”
Reference
p.235 “Using SMB to Connect”
p.241 “Using FTP to Connect”
Registering a Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
EPress the name you want to register or enter the registered number using
the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Auth. Info], and then press [Next].
GPress [Specify Other Auth. Info] on the right side of Folder Authentication.
HPress [Change] under Login User Name.
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							Registering Folders
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IEnter the login user name, and then press [OK].
JPress [Change] under Login Password.
KEnter the password, and then press [OK].
LEnter the password again to confirm, and then press [OK].
MPress [Folder].
NPress [NCP].
OSelect “Connection Type”.
If you want to specify a folder in an NDS tree, press [NDS].  I f  y o u  w a n t  t o  s p e c -
ify a folder on a NetWare server, press [Bindery].
PSpecify the folder.
QPress [OK].
RPress [Exit].
Note
❒To register the name, see Registering Names”.
❒You can enter up to 64 characters for the user name.
❒You can enter up to 64 characters for the password.
❒If you have set “Connection Type” to [NDS], enter the user name followed
by the name of the context where the user object is located. If the user name
is “user” and the context name is “context”, enter “user.context”
❒To specify a folder, you can either enter the path manually or locate the
folder by browsing the network.
❒When [Do not Specify] is selected, the NCP User Name and NCP Password
that you have specified in Default User Name / Password (Send) of File
Transfer settings applies. For details, see “File Transfer”.
❒If User Authentication is specified, contact your administrator.
Reference
p.206 “Registering Names”
p.248 “To locate the folder manually”
p.248 “To locate the folder using Browse Network”
“Entering Text”, About This Machine
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To locate the folder manually
APress [Change] under Path.
BEnter the path where the folder is located.
C[OK].
DPress [Connection Test] to check the path is set correctly.
EPress [Exit].
Note
❒If you set “Connection Type” to [NDS], and if the NDS tree name is “tree”,
the name of the context including the volume is “context”, the volume
name is “volume” and the folder name is “folder”, then the path will be
“\	ree\volume. context\folder”.
❒If you set “Connection Type” to [Bindery], and if the Net-Ware server name
is “server”, the volume name is “volume” and the folder name is “folder”,
then the path will be “\\server\volume\folder”.
❒You can enter a path using up to 128 characters.
❒If the connection test fails, check the settings, and then try again.
To locate the folder using Browse Network
APress [Browse Network].
BIf you have set “Connection Type” to [NDS], a list of items in the NDS tree
appears. If you have set “Connection Type” to [Bindery], a list of items on
the NetWare server appears.
CSearch for the destination folder in the NDS tree or NetWare server.
You can press [Up One Level] to switch between levels.
DSelect the folder you want to register.
E[OK].
Note
❒Only the folders you are allowed to access appear in [Browse Network].
❒If the languages used on the machine and the destination you want to view
differ, the items in the list may not appear correctly.
❒Up to 100 items can be displayed in the list.
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							Registering Folders
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Changing a registered folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the user of the registered folder you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Folder].
GSelect “Connection Type”.
If you want to specify a folder in an NDS tree, press [NDS].  I f  y o u  w a n t  t o  s p e c -
ify a folder on a NetWare server, press [Bindery].
HSpecify the folder.
To specify a folder, you can either enter the path manually or locate the folder
by browsing the network.
IPress [Connection Test] to check the path is set correctly.
JPress [OK].
KPress [Exit].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
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							Registering Addresses and Users for Facsimile/Scanner Functions
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To change the protocol
APress [SMB], or [FTP].
BA confirmation message appears. Press [Yes].
Changing the protocol will clear all settings made under the previous proto-
col.
CEnter each item again.
Reference
p.235 “Registering a Folder”
p.241 “Registering a Folder”
Deleting a Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect a user of the folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Folder].
GPress the protocol which is not currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK].
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							Registering Folders
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J[Exit].
Note
❒To delete a name entirely, see Deleting a Registered Name”.
Reference
p.208 “Deleting a Registered Name”
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							Registering Addresses and Users for Facsimile/Scanner Functions
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7Registering Names to a Group
You can register names to a group to enable easy management of e-mail address-
es and folders for each group.
To add names to a group, the groups must be registered beforehand.
Important
❒When using Scan to Folder function, you cannot send scan files to a group
with over 50 folders registered.
❒The maximum number of destinations registerable to a group is 500.
Note
❒You can set a protection code to prevent unauthorized access to the folders
registered in a group. For details, see “Registering a Protection Code”.
Reference
p.262 “Registering a Protection Code”
Registering a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program/Change] is selected.
EPress [New Program].
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