Ricoh Aficio MP2500LN User Manual

							Special Senders to Treat Differently
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❒Deleting a destination specified as a forward destination from the destina-
tion list causes the settings of the forward destination to be deleted, so they
must be registered again. When a destination is changed, a document is
transmitted to the new destination. If there is no destination of the speci-
fied type, you can set which destination to be used as an alternative desti-
nation. See “Parameter Settings” (switch 32, bit 0).
❒After you perform step
J, set “Forwarding” of “Reception Settings” to
“On”.
Reference
p.149 “Parameter Settings”
p.235 “Registering Folders”
Print 2 Sided
Specify when programming a Special Sender.
APress [2 Sided Print per Sender].
BPress [On] or [Off], and then press [OK].
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for “2
Sided Print” of “Reception Settings”.
Memory Lock
Specify when programming a Special Sender.
APress [Memory Lock Reception per Sender].
BPress [On] or [Off], and then press [OK].
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
“Program Memory Lock ID” under “Administrator Tools”.
Paper Tray
Specify when programming a Special Sender.
APress [Paper Tray per Sender].
BSelect the tray you want to use, and then press [OK].
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
“Paper Tray” of “Reception Settings”.
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							Facsimile Features
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Programming Initial Set Up of a Special Sender
Program the “Initial Set Up” of a Special Sender. You can also specify the Bypass
Tray Paper Size.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Program Special Sender].
DPress [Initial Set Up].
ESelect the function you want to program.
In this feature, “Authorized RX” has the same settings as “Reception Set-
tings”.
FTo programming Authorized RX and Special RX Function, press [Authorized
Reception] or [Special Reception Function].
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GPress [On] or [Off], and then press [OK].
The illustration shows the “Authorized RX” display as an example.
HTo programming Bypass Tray Paper Size, press [Bypass Tray Paper Size].
You can select a size from [Auto Detect], [Standard Size], or [Custom Size].
If you select [Auto Detect], proceed to steps
I and N.
If you select [Standard Size], proceed to steps
I, J and N.
If you select [Custom Size], proceed to steps
I and K to N.
ISelect the size you want to program.
If you select [Standard Size], select a paper size displayed, and then proceed to
step
N.
If you select [Custom Size], proceed to step
K.
JSelect the size you want to program from the sizes shown.
KMake sure that [Vertical] is selected.
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							Facsimile Features
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LEnter the vertical size of the paper using the number keys, and then press
the {q} key.
Specify a vertical size from 210 mm (8.3”) to 297 mm 11.6”). You cannot enter
a size smaller than 210 mm or larger than 297 mm.
Each time you press [mm] or [inch], the units switch between “mm” and
“inch”. If you enter a length and change the units by pressing [mm] or [inch],
it is converted automatically (fractions are rounded off).
MEnter the horizontal size of the paper using the number keys, and then
press the {q} key.
Specify a horizontal size from 148 mm (5.9”) to 600 mm (23.7”). You cannot
enter a size smaller than 148 mm or larger than 600 mm.
Each time you press [mm] or [inch], the units switch between “mm” and
“inch”. If you enter a length and change the units by pressing [mm] or [inch],
it is converted automatically (fractions are rounded off).
NPress [OK].
OPress [Exit].
PPress the {User Tools/Counter} key.
Note
❒If you select [Auto Detect], the machine recognizes the paper size automati-
cally.
Reference
“Reception Settings”, Facsimile Reference
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Deleting a Special Sender
Use this function to delete “Initial Set Up” of a Special Sender. The Bypass Tray
Paper Size can also be deleted.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Program Special Sender].
DPress [Delete], and then select the Special Sender you want to delete.
EPress [Yes].
To cancel deleting a special sender, press [No]. The display returns to that of
step
D.
FPress [Exit].
GPress the {User Tools/Counter} key.
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							Facsimile Features
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4Box Settings
The following functions are for delivery and transfer of documents:
Personal Box
 Information Box
Transfer Box
❖SUB Code and SEP Code
SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include
numbers, #, *, and spaces.
To use this function, you must program a box and SUB/SEP Code before-
hand. The other party can send documents to, and retrieve stored documents
from, this box using the code.
Note
❒The combined total of items that can be stored using the Personal Box, Infor-
mation Box, and Transfer Box functions is 150.
❒You cannot set the same Box code on two different boxes.
❒Transmission or programming may not be allowed if there is not enough free
memory left. The amount of free memory left differs depending on the op-
tional equipment installed.
Programming/Changing Personal Boxes
This section describes how to program Personal Boxes.
You can program the following items:
Box name (required)
Up to 20 characters long
 SUB Code (required)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-
es (the first character cannot be a space).
 Password (optional)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-
es (the first character cannot be a space).
When programming a password, a mark is displayed before the Box name.
 Receiver (optional)
You can program one delivery destination for each Personal Box. Specify a
delivery destination programmed in Destination key.
APress [Facsimile Features].
BPress [General Features].
CPress [Box Setting].
DCheck that [Program/Change] is selected.
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							Box Settings
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ESelect a box to program.
When programming a new box, press [*Not Programmed].
To change a box already programmed, press it and proceed to step
H.
FPress [Personal Box].
GEnter a box name, and then press [OK].
HEnter a SUB Code.
To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try
again. To change a Box name, press [Box Name], and then repeat from step 
G.
ISpecify the settings you require.
If you do not want to program a password or receiver, proceed to step
P.
JPress [Password].
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							Facsimile Features
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KEnter a password, and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
LRe-enter the password, and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
To change the password after pressing [OK], press [Change] and repeat steps
K
and L, or press [Cancel] and repeat from stepJ.
MPress [OK].
NPress [Receiver].
OSelect a destination using the destination list, and then press [OK].
Press the key on the left of the display to switch the destination between fax
number, email address, IP-Fax destination, and folder.
PPress [OK].
QPress [Exit].
RPress the {User Tools/Counter} key.
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							Box Settings
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Note
❒When programming a password, a mark is displayed before the Box name.
❒Specify a fax number, Internet Fax destination and IP-Fax destination as
the transmission destination.
❒The Fax Header is not printed on delivered documents.
❒If a document cannot be delivered, a Communication Failure Report is
printed and the document is saved as a Confidential Reception document.
❒You can edit boxes in the same way you program them. However, boxes
that are being used cannot be edited.
❒If a destination in the destination table is deleted after being registered, de-
livery is not performed and the settings of the delivery destination are also
deleted. Also, when a delivery destination is changed, a document is sent
to the changed destination. If there is no destination of the specified type,
you can set which destination to be used as an alternative destination. See
“Parameter Settings” (switch 32, bit 0).
Reference
p.149 “Parameter Settings”
“Personal Boxes”, Facsimile Reference
“Entering Text”, About This Machine
Deleting Personal Boxes
This section describes how to delete Personal Boxes.
Important
❒If there are documents in the box, you cannnot delete the box.
APress [Facsimile Features].
BPress [General Features].
CPress [Box Setting].
DPress [Delete], and then select the box you want to delete.
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							Facsimile Features
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EIf the password is programmed, enter a password using the number keys,
and then press [OK].
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
FPress [Yes].
To cancel deleting a box, press [No]. The display returns to that of step
D.
GPress [Exit].
HPress the {User Tools/Counter} key.
Programming/Changing Information Boxes
This section describes how to set up an Information Box.
You can store the following items:
Box name (required)
Up to 20 characters long
 SEP Code (required)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-
es (the first character cannot be a space).
 Password (optional)
Up to 20 characters long and can be composed of digits 0-9, “#”, “*”, and spac-
es (the first character cannot be a space).
 When programming a password, a mark is displayed before the Box name.
APress [Facsimile Features].
BPress [General Features].
CPress [Box Setting].
DCheck that [Program/Change] is selected.
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