Ricoh Aficio MP2500LN User Manual

							Registering Fax Information
143
4
Registering an Own Name
APress [Own Name].
BPress [Own Name].
CEnter your own facsimiles number using the number keys, and then press
[OK].
Registering Fax Header
APress [Fax No.].
BSelect line type to program.
The display differs depending on the optional units installed on the machine.
CEnter your own facsimiles number using the number keys, and then press
[OK].
To enter a + sign or a space, press [+] or [Space].
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							Facsimile Features
144
4
Deleting Fax Information
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program Fax Information].
DPress [Fax Header], [Own Name], or [Own Fax Number] to delete.
EPress the item you want to delete.
FPress [Backspace] or [Delete All], and then press [OK].
When deleting your own facsimiles number, press [Clear] or the {Clear/Stop}
key, and then press [OK].
G[Exit].
HPress the {User tools/Counter} key.
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							Forwarding
145
4 Forwarding
Print documents received and forward to a specified End Receiver. This is useful
if, for example, you are visiting another of f i c e  a n d  w o u l d  l i k e  a  c o p y  o f  y o u r  d o c -
uments to be sent to that office.
You can also specify a “folder” as the forwarding destination.
Important
❒To use this function, set Forwarding under Reception Settings to On (enable).
❒You can select end receivers only from among destinations programmed in
the Address Book. You cannot specify programmed transfer stations as end
receivers.
A fax number, e-mail address, IP-Fax destination, and folder can be set as the
forwarding destination.
Even when [On] is selected for “Forwarding” in “Reception Settings”, if [Off] is
selected for the forwarding destination in this function, only printing is per-
formed, not forwarding.
When you wish to change the end receivers depending on the senders, specify
the end receivers by the senders, at “Program Special Sender”. Documents not
received from specified senders are sent to the destination specified in this func-
tion.
Specify whether or not to print forwarded documents. See “Parameter Set-
tings”(switch 11, bit 6).
Deleting a destination specified as a forward destination from the destination
list causes the settings of the forward destination to be deleted, so they must be
registered again. When a destination is changed, a document is transmitted to
the new destination. If there is no destination of the specified type, you can set
which destination to be used as an alternative destination. See “Parameter Set-
tings” (switch 32, bit 0).
You can program one of the Quick Operation keys with operations for this func-
tion.
If you have specified a folder for forwarding, you can specify the file format
used for forwarding. See “Parameter Settings” (switch 21, bit 3).
Reference
p.119 “General Features”
p.149 “Parameter Settings”
p.126 “Reception Settings”
p.156 “Special Senders to Treat Differently”
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							Facsimile Features
146
4
Programming an End Receiver
Important
❒One end receiver can be registered for each special sender. To register two or
more end receivers, use group destination. However, a maximum of 500 des-
tinations can be specified in a group.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Forwarding].
DPress [On].
If there is an End Receiver already programmed, a receiver name is shown. If
you want to change the receiver, press [Receiver] and proceed to step
E.
To cancel Forwarding, press [Off]and proceed to step
F.
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							Forwarding
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4
ESpecify an End Receiver using the destination list, and then press [OK].
The receiver name is shown to the right of [Receiver].
Press the key on the left of the display to switch the destination between fax
number, email address, IP-Fax destination, and folder.
Set a folder destination in Address Book Management under Administrator
Tools in the System Settings menu. See “Registering Folders”.
If you have specified a folder for forwarding, you can specify the file format
used for forwarding. See “Parameter Settings” (switch 21, bit 3).
If you make a mistake, press [Clear] before pressing [OK], and then try again.
FPress [OK].
GPress the {User Tools/Counter} key.
Reference
p.149 “Parameter Settings”
p.235 “Registering Folders”
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							Facsimile Features
148
4
Quitting the forwarding function
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Forwarding].
DPress [Off], and then press [OK].
EPress the {User Tools/Counter} key.
Forwarding Mark
You can print a Forwarding Mark on receivers documents that have been for-
warded.
The receiver can distinguish between forwarded and normally received docu-
ments.
This function is not available when memory forwarding is performed to a folder
destination.
Reference
p.149 “Parameter Settings”
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							Parameter Settings
149
4 Parameter Settings
User Parameters allow you to customize various settings to suit your needs. To
change function settings, set the User Parameter Switches.
❖Switches and Bits
Each User Parameter has a set of switches, and each of the switches consist of
eight bits, whose values are “0” or “1”. The right most bit is bit 0 and the left
most is bit 7. You can adjust the settings to match your needs by switching the
value of bits between “0” and “1”.
Switch 02
❖User Parameter List
User Parameter Switches are outlined in the following table.
00111011
↓↓↓↓↓↓↓↓
76543210
Switch Bit Item 0 1
02 0 Forwarding Mark Off On
02 3 TSI Print Off On
03 0 Automatic printing of the Communication 
Result ReportOff On
03 2
Automatic printing of the Memory Storage ReportOff On
03 3 Whether or not to print the SEP Code RX Re-
serve Report automatically.Off On
03 4 Whether or not to print the SEP Code RX Re-
sult Report automatically.Off On
03 5 Automatic printing of the Immediate TX Re-
sult ReportOff On
03 7 Automatic printing of the Journal Off On
04 0
Automatic printing of the Confidential File ReportOff On
04 1 Automatic printing of Communication Fail-
ure Report and Transfer Result ReportOff On
04 4 Indicates the parties Off On
04 5 Include senders name on reports Off On
04 7 Include a portion of the image on reports Off On
05 0 Receive Service Call (SC) Condition (Substi-
tute Reception during service call)
Possible (Sub-
stitute RX)Not possi-
ble (Recep-
tion off)
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							Facsimile Features
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4
05 2,1 Substitute the reception when the machine 
cannot print (because paper is jammed, all 
paper trays have run out of paper, toner is 
empty, or all paper trays are out of order) 00: Ena-
bled un-
conditio
nally 
(Free)
 01: Ena-
bled 
when 
Own 
Name/
Own 
Fax 
Number 
is re-
ceived
 10: Ena-
bled for 
Closed 
Net-
work 
Code 
match
 11: Disa-
bled 
(Recep-
tion off)-
05 5 Print sheet is limited to that which has high-
est priority.Off On
05 7 Empty tray alert (Paper Empty Warning) 
even when one paper tray is emptyOff On
07 0 Whether or not to produce a beeping sound 
when the machine receives a fax.Beep Do not send 
a voice 
message.
07 2 Parallel Memory Transmission Off On
08 2 Authorized Reception Type Receive 
from speci-
fied send-
ers only.Receive all 
documents 
except from 
specified 
senders.
10 3 Page reduction when printing Off On
10 5 Reception file setting Off On
10 6 Use both e-mail notification and printed re-
ports to confirm the transmission resultsOff On
11 6 Local print when forwarding Off On
14 0 Print documents received with Auto Power-
On Reception (Night Printing mode)Immediate 
printing 
(On)When turn-
ing on the 
operation 
switch (Off) Switch Bit Item 0 1
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							Parameter Settings
151
4
14 1 Long Document Transmission (Well Log) Off On
14 3 Reset when function changed Off On
15 0, 1, 2 Selecting the available paper feed tray. 001: Tray 1
010: Tray 2
011: Tray 3
100: Tray 4
101: Large 
Capacity 
Tray (LCT)-
15 5 Whether or not to select the available paper 
feed tray.Off On
17 2 Whether you need to press [Add] after speci-
fying a destination with the Destination key 
when broadcasting
Not necessaryNecessary
17 3 Whether or not to reset the settings when 
original is scanned.On Off
17 7 Receive documents by pressing the {Start} 
key when originals are not set.Off (no doc-
uments re-
ceived after 
pressing 
the {Start} 
key)On (docu-
ments re-
ceived after 
pressing 
the {Start} 
key)
18 0 Print date with Fax Header Off On
18 1 Print transmitter origin with Fax Header Off On
18 2 Print file number with Fax Header Off On
18 3 Print page number with Fax Header Off On
19 0
Use paper delivery shift function (Offset Print)Off On
19 1 Sort Journal by line type Off On
20 0 Automatic printing of the LAN-Fax Result 
Report.Off On Switch Bit Item 0 1
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							Facsimile Features
152
4
20 5,4,3,2 Reprinting time of stored documents in 
memory that could not be printed using 
LAN-Fax Driver0000:
0 minutes
0001:
1 minutes
0010:
2 minutes
0011:
3 minutes
0100:
4 minutes
0101:
5 minutes
0110:
6 minutes
0111:
7 minutes
1000:
8 minutes
1001:
9 minutes
1010:
10 minutes
1011:
11 minutes
1100:
12 minutes
1101:
13 minutes
1110:
14 minutes
1111:
15 minutes-
21 0 Print results of sending Reception Notice Re-
quest messageOff (print 
only when 
an error oc-
curs)On
21 1 Respond to e-mail reception acknowledg-
ment requestOff On
21 3 File format for files forwarded to folder des-
tinationsTIFF PDF
21 4 Transmit Journal by E-mail Off On
21 6 Display Network error Display 
(On)
Not display 
(Off)
21 7 Transmit Error Mail Notification On Off
22 0 Detect a dial tone before sending faxes when 
using the telephone line (LINE)Not detect 
(Off)Detect (On) Switch Bit Item 0 1
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