Ricoh Aficio MP2500LN User Manual

							E-mail Destination
233
7
Changing an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose e-mail address you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [E-mail].
GPress [Change] under E-mail Address.
HEnter the e-mail address, and then press [OK].
IPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered Name”.
Reference
p.207 “Changing a Registered Name”
“Entering Text”, About This Machine
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							Registering Addresses and Users for Facsimile/Scanner Functions
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7
Using the e-mail address as the sender
APress [Protection].
BPress [Sender ] under [Use Name as].
Deleting an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose e-mail address you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [E-mail].
GPress [Change] under E-mail Address.
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To delete the name, key display, and title, see “Deleting a Registered
Name”.
Reference
p.208 “Deleting a Registered Name”
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							Registering Folders
235
7 Registering Folders
By registering a shared folder, you can send scan files to it directly.
There are three types of protocol you can use:
SMB
For sending files to shared Windows folders.
FTP
Use when sending files to an FTP server.
NCP
Use when sending files to an Net- Ware server.
Note
❒For details about protocols, server names, and folder levels, consult your net-
work administrator.
❒You can prevent unauthorized users from accessing folders from the ma-
chine. See “Registering a Protection Code”.
❒You can only select either SMB, FTP, or NCP. If you change protocol after fin-
ishing your settings, all previous entries are cleared.
Using SMB to Connect
Note
❒To register a folder in an FTP server, see “Using FTP to Connect”.
❒To register a folder in an NetWare server, see “Using NCP to Connect”.
Reference
p.241 “Using FTP to Connect”
p.246 “Using NCP to Connect”
Registering a Folder
APress [System Settings].
BPress [Administrator Tools].
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							Registering Addresses and Users for Facsimile/Scanner Functions
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7
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose folder you want to register. Press the name key, or
enter the registered number using the number keys.
FPress [Auth. Info], and then press [Next].
GPress [Specify Other Auth. Info] on the right side of Folder Authentication.
HPress [Change] under Login User Name.
IEnter the login user name, and then press [OK].
JPress [Change] under Login Password.
KEnter the password, and then press [OK].
LEnter the password again to confirm, and then press [OK].
MPress [Folder].
NPress [SMB].
OPress [Connection Test] to check the path is set correctly.
PPress [Exit].
QPress [OK].
RPress [Exit].
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							Registering Folders
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7
Note
❒To register the name, see Registering Names”.
❒You can enter up to 64 characters for the user name.
❒You can enter up to 64 characters for the password.
❒You can enter a path using up to 128 characters.
❒To specify a folder, you can either enter the path manually or locate the
folder by browsing the network.
❒If the connection test fails, check the settings, and then try again.
❒When [Do not Specify] is selected, the SMB User Name and SMB Password
that you have specified in Default User Name / Password (Send) of File
Transfer settings applies.
❒If User Authentication is specified, contact your administrator.
Reference
p.206 “Registering Names”
p.237 “To locate the folder manually”
p.238 “To locate the folder using Browse Network”
To locate the folder manually
APress [Change] under Path.
BEnter the path where the folder is located.
CPress [OK].
If the format of the entered path is not correct, a message appears. Press [Exit],
and then enter the path again.
Note
❒Enter the path using this format: “\\ServerName\Share- Name\PathName”.
❒You can also enter an IPv4 address.
❒You can enter a path using up to 128 characters.
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							Registering Addresses and Users for Facsimile/Scanner Functions
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7
To locate the folder using Browse Network
APress [Browse Network].
The client computers sharing the same network as the machine appear.
Network display only lists client computers you are authorized to access.
BSelect a client computer.
Shared folders under it appear.
You can press [Up One Level] to switch between levels.
CSelect the folder you want to register.
D[OK].
If a Login Screen Appears
This section explains how to log on to the machine if the login screen appears
when you try to access a folder by browsing the network.
If you have not specified folder authentication, or if an incorrect user name or
password has been entered for folder authentication, the login screen appears. 
AEnter the login user name, and then press [OK].
Enter the login user name specified for folder authentication.
BEnter the password, and then press [OK].
The path to the selected folder appears.
If a message appears, press [Exit], and then enter the login user name and
password again.
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							Registering Folders
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7
Changing a Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose folder you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Folder].
GSelect the items you want to change.
When specifying a folder, enter the path directly or selec t it by referen cin g th e
network. For more information, see “To locate the folder manually” and “Us-
ing Browse Network to locate the folder”.
HPress [Connection Test] to check the path is set correctly.
IPress [OK].
JPress [Exit].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
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							Registering Addresses and Users for Facsimile/Scanner Functions
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7
To change the protocol
APress [FTP] or [NCP].
BA confirmation message appears. Press [Yes].
Changing the protocol will clear all settings made under the previous proto-
col.
CEnter each item again.
Reference
p.241 “Registering a Folder”
Deleting a registered folder
A[System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
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							Registering Folders
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7
FPress [ Folder].
GPress the protocol which is not currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK].
JPress [Exit].
Note
❒To delete the name, key display, and title, see “Deleting a Registered
Name”.
Reference
p.208 “Deleting a Registered Name”
Using FTP to Connect
Note
❒To register a shared folder configured in Windows, see “Using SMB to Con-
nect”.
❒To register a folder in an NetWare server, see “Using NCP to Connect”.
Reference
p.235 “Using SMB to Connect”
p.246 “Using NCP to Connect”
Registering a Folder
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
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							Registering Addresses and Users for Facsimile/Scanner Functions
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7
ESelect the name whose folder you want to register.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Auth. Info], and then press [Next].
GPress [Specify Other Auth. Info] on the right side of Folder Authentication.
HPress [Change] under Login User Name.
IEnter the login user name, and then press [OK].
JPress [Change] under Login Password.
KEnter the password, and then press [OK].
LEnter the password again to confirm, and then press [OK].
MPress [Folder].
NPress [FTP].
OPress [Change] under Server Name.
PEnter the server name, and then press [OK].
QPress [Change] under Path.
REnter the path.
SPress [OK].
TPress [Change] under “Port No.”
UEnter Port No..
VPress [Connection Test] to check the path is set correctly.
WPress [Exit].
XPress [OK].
YPress [Exit].
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