Ricoh Aficio MP2500LN User Manual

							Send Settings
123
4 Send Settings
This section describes the user tools in the Send Settings menu under Facsimile
Features.
❖Max. E-mail Size
Specify to limit the size of e-mail messages that are transmitted, if receivers
limit e-mail size, or you cannot send large size e-mail for some reason. When
this function is set to on, transmission of e-mail that exceeds the set size is
aborted.
On
Off
When e-mail exceeds the maximum file size, an Error Report is output, and
the e-mail is deleted.
Even when e-mail does not exceed the size limit, it may be rejected if it does
not meet the requirements of the server settings.
APress [Facsimile Features].
BPress [Send Settings].
CPress [Max. E-mail Size].
DPress [On].
EEnter the maximum e-mail size using the number keys.
Maximum e-mail size can be between 128 and 102,400 KB.
If you make a mistake, press [Clear] or the {Clear/Stop} key, and then enter
again.
FPress [OK].
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							Facsimile Features
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❖Program / Change / Delete Standard Message
Program standard messages to be printed at the top of the first page of the
original of the opposite party. It is useful for personalizing messages such as
sending greetings.
You can program three standard messages. You cannot change the “Confi-
dential”, “Urgent”, “Please phone.”, or “Copy to corres. section” messages.
The procedure is the same for both programming and changing.
APress [Facsimile Features].
BPress [Send Settings].
CPress [Program / Change / Delete Standard Message].
DCheck that [Program/Change] is selected.
To delete the registered message, press [Delete].
ESelect the message you want to program or change.
To delete the registerd message, select the message you want to delete, and
then press [Yes].
FEnter a new message.
For details about entering text, see“Entering Text”, About This Machine.
GPress [OK].
To cancel a registration, press [Cancel].
HPress [Exit].
IPress the {User Tools/Counter} key.
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							Send Settings
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4
❖Backup File TX Setting
You can specify whether or not to send to a selected folder the backup of a file
sent by Memory Transmission.
By setting [Backup File TX Setting] to [On] and selecting the destination folder,
you can automatically send to the selected folder the backup of a file sent by
Memory Transmission using the machine’s control panel, Web Image Moni-
tor, DeskTopBinder, or LAN-Fax.
Select the destination folder for the backup file from the address book.
On
Off
If you set [Backup File TX Setting] to [On] but the Backup File TX fails, the ma-
chine automatically prints a backup file TX communication failure report.
For details about the communication failure report, see “Communication
failure report”, Facsimile Reference.
Using the parameter settings (switch 04, bit 1), specify whether or not to
print a communication failure report.
The backup file format will be the same as that specified for files sent by
Scan to Folder. Using the parameter settings (switch: 21, bit: 3), select TIFF
or PDF as the format for sending a file. The format is factory-preset to TIFF.
Using the parameter settings, you can specify the redial interval (switch 35,
bits 0-7) and the maximum number of redials (switch 36, bits 0-7). The re-
dial interval is factory-preset to 15 minutes; the maximum number of redi-
als, to 192.
Using the parameter settings, (switch 37, bit 0) you can specify whether to
stop sending a backup file if the destination folder becomes full while the
machine is sending or waiting to send a fax or the backup file.
APress [Facsimile Features].
BPress [Send Settings].
CPress [Backup File TX Setting].
DPress [On].
If there is a folder already programmed, a folder name is shown. If you
want to change the folder, press [Folder] and proceed to step  .
ESpecify a folder for back up, and then press [OK].
The folder name is shown to the right of [Folder].
FPress [OK].
GPress the {User Tools/Counter} key.
Reference
p.149 “Parameter Settings”
“Entering Text”, About This Machine
“Communication failure report”, Facsimile Reference
“Maximum Values”, Facsimile Reference
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							Facsimile Features
126
4Reception Settings
This section describes the user tools in the Reception Settings menu under Fac-
simile Features.
❖Switch Reception Mode
Specify the method for receiving fax documents.
 Manual Reception
 Auto Reception
❖Program Special Sender
By programming particular receivers as Special Sender in advance, you can
have Special Senders treated differently.
For details about how to program Special Sender, see “Special Senders to
Treat Differently”.
❖Program Special Sender: Print List
You can print the Special Sender List.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Program Special Sender: Print List].
DPress the {Start} key.
To cancel printing a list before pressing the {Start} key, press [Cancel] or the
{Clear/Stop} key.
EPress the {User Tools/Counter} key.
❖Forwarding
Specify whether or not received fax documents are to be forwarded to a pro-
grammed receiver.
On
Off
❖Reception File Setting
Selects whether received documents are saved on the hard disk to be printed
later or printed immediately without being saved.
For details about Reception File Setting, see “Reception File Setting”.
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							Reception Settings
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❖Stored Reception File User Setting
The administrator can be specified for managing documents stored on the
machine after fax documents are received. To specify the administrator, enter
the administrator user code for managing documents using Web Image Mon-
itor or DeskTopBinder.
You must register the administrators User Code to the destination list in ad-
vance.
This function is only available when [Store] is selected in “Reception File Set-
ting”.
It is recommended that you use a Web Image Monitor operating under the
same network environment as this machine. Otherwise, the Web browser
may not open and an error may occur.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Stored Reception File User Setting].
DIf you want to use a user code, press [On].
EPress the Destination key of the user you wish to specify, and then press
[OK].
FCheck the selected user, and then press [OK].
When a programmed user is deleted from the destination list, message
“Deleted from Address Book” is displayed. Enter the user again.
GPress the {User Tools/Counter} key.
If the programmed user code was deleted using the Address Book Manage-
ment function under System Settings, you cannot view received and saved
documents using a Web Image Monitor. Select [Off] in step   or reprogram
the user code.
❖SMTP Reception File Delivery Settings
This function is available on systems that allow routing of e-mail received via
SMTP.
On
Off
When an authorized e-mail address is set, e-mail received from addresses that
do not match the authorized address is discarded, and an error message is re-
turned to the SMTP server.
The authorized e-mail address is compared with the addresses of email orig-
inators, as illustrated by the following examples.
 When the authorized e-mail address is set to “@aaa.abcd.com”:
[email protected] - accepted
[email protected] - not accepted
[email protected] - not accepted
No Error Report is output even when e-mail is discarded.
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							Facsimile Features
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APress [On].
BPress [Change], and then enter the sending e-mail address to be authorized.
If you make a mistake, press [Backspace] or [Clear], and then enter again.
CPress [OK] twice.
❖2 Sided Print
Specify whether or not received fax documents are to be printed on both sides
of the paper.
On
Off
❖Checkered Mark
Specify whether or not a checkered mark is to be printed on the first page of
received fax documents.
On
Off
❖Center Mark
Specify whether or not a center mark is to be printed halfway down the left
side and at the top center of each page received.
On
Off
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							Reception Settings
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❖Print Reception Time
Specify whether or not the received date, time, and file number are printed at
the bottom of received fax documents.
On
Off
❖Reception File Print Quantity
Specify the number of copies to be printed for each fax document received.
 1 to 10 set(s)
❖Paper Tray
Use this function to print fax documents received from programmed senders
and fax documents from other senders, using different paper trays.
Display of tray names may differ depending on the options installed.
Tray 1
Tray 2
Tray 3 (option)
Tray 4 (option)
LCT (option)
Auto Select
❖Specify Tray for Lines
Specify a paper tray for each line (telephone, Internet Fax, IP-Fax).
Off
On
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Specify Tray for Lines], and then press [TNext].
DPress [On].
If you select [Off], the received fax is delivered to a default tray.
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							Facsimile Features
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ESelect the line type.
FSelect a tray to deliver the received paper onto, and then press [OK].
If you want to specify another line type, repeat from step  .
❖Folder Transfer Result Report
You can set whether the Folder Transfer Result Report is transmitted to the
specified e-mail address, when folders are programmed as the forwarding
destinations to which documents are sent from all senders or Special Senders.
You must first register the destination for the Folder Transfer Result Report
in the destination list. See “Registering a Fax Destination”.
Specify a group destination to transfer documents to multiple destinations. A
maximum of 500 parties can be specified in a group. See “Registering Names
to a Group”.
Even if the Folder Transfer Result Report is not successfully transmitted, the
report is not printed on this machine.
E-mail
Do not E-mail
APress [Facsimile Features].
BPress [Reception Settings].
CPress [TNext].
DPress [Folder Transfer Result Report].
ETo send the Folder Transfer Result Report, press [E-mail].
To not send the Folder Transfer Result Report, press [Do not E-mail], and
then press [OK].
FPress [Notify Destination].
GPress the Destination key of the email address for notification, and then
press [OK].
HCheck the selected destination, and then press [OK].
IPress the {User Tools/Counter} key.
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							Reception Settings
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❖Memory Lock Reception
When you switch Memory Lock on, received documents are stored in mem-
ory and not printed automatically. When a document is received in the Mem-
ory Lock mode, the Confidential File indicator blinks. To print this document,
enter the Memory Lock ID. A user without the ID cannot print the document.
This prevents unauthorized users from accessing the document. To use Mem-
ory Lock, program the Memory Lock ID, and then switch Memory Lock on.
To store incoming documents from Special Senders only in Memory Lock,
program each sender with “Special Senders to Treat Differently”.
This function is not available with Internet Fax.
APress [Facsimile Features].
BPress [Reception Settings], and then press [TNext].
CPress [TNext].
DPress [Memory Lock Reception].
ESelect [On] or [Off], and then press [OK].
FPress the {User Tools/Counter} key.
Reference
p.137 “Reception File Setting”
p.49 “Output: Facsimile (facsimile)”
p.156 “Special Senders to Treat Differently”
p.133 “Program Memory Lock ID”
p.220 “Registering a Fax Destination”
p.252 “Registering Names to a Group”
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							Facsimile Features
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4Initial Settings
This section describes the user tools in the Initial Settings menu under Facsimile
Features.
❖Parameter Setting
User Parameters allow you to customize various settings to suit your needs.
For details about Parameter Setting, see “Parameter Settings”.
❖Parameter Setting: Print List
You can print Paramer Setting list.
Print this list to see the current User Parameter settings. However, not all the
parameter settings are printed.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Parameter Setting: Print List].
DPress the {Start} key.
To cancel printing a list before pressing the {Start} key, press [Cancel] or the
{Clear/Stop} key.
EPress the {User Tools/Counter} key.
❖Program Closed Network Code
Register an ID required for Closed Network communication.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Program Closed Network Code].
DEnter an ID using the number keys and [A] to [F], and then press [OK].
Register a four-digit number using 0 through 9 and A through F (except for
0000 and FFFF).
EPress the {User Tools/Counter} key.
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