Ricoh Aficio MP2500LN User Manual

							Parameter Settings
153
4
22 1 Detect a dial tone before sending faxes when 
using the telephone line (LINE2)Not detect 
(Off)Detect (On)
22 2 Detect a dial tone before sending faxes when 
using the telephone line (LINE3)Not detect 
(Off)Detect (On)
24 0 Store documents that could not be transmit-
ted in memoryOff On
24 1 Length of time documents that could not be 
transmitted are stored in memory24 hours 72 hours
24 2
Whether to retain the stored file permanentlyNo Yes
32 0 Select which order of priority to be used to 
select an alternative destination when there 
is no destination of the specified type.Paper Out-
put Priority

1. IP-Fax 
destination
2. Fax number
3. E-mail 
address
4. FolderElectronic 
Output Pri-
ority 

1. E-mail 
address
2. Folder
3. IP-Fax 
destination
4. Fax number
34 0 Use gatekeeper server with IP-Fax Off On
34 1 Use SIP server with IP-Fax Off On
35 7, 6, 5, 
4, 3, 2, 
1, 0Redial interval when sending a backup file 00000000:
0 minut(s)
00000001:
1 minut(s)
00000010:
2 minut(s)
 .
 .
00001111:
15 minut(s)
 .
 .
11111111:
25 5 
minut(s)  Switch Bit Item 0 1
Downloaded From ManualsPrinter.com Manuals 
						

							Facsimile Features
154
4
36 7, 6, 5, 
4, 3, 2, 
1, 0Maximum number of redials when sending a 
backup file00000000:
1 time(s)
00000001:
2 time(s)
00000010:
3 time(s)
 .
 .
11000000:
195 time(s)
 .
 .
11111111:
254 time(s) 
37 0 Whether to stop sending a backup file if the 
destination folder becomes full while the 
machine is sending or waiting to send a fax 
or the backup file No Yes
37 3, 2 Whether to print the backup file if it cannot 
be sent
00: Do 
not print
 01: Print 
first 
page 
only
 10: Print 
whole 
file  Switch Bit Item 0 1
Downloaded From ManualsPrinter.com Manuals 
						

							Parameter Settings
155
4
Changing the User Parameters
This section describes how to set parameters.
Important
❒Access to some User Parameter Settings may require options, or other settings
may need to be made beforehand.
❒It is recommended that you print and keep a User Parameter list when you
program or change a User Parameter.
❒Do not change any bit switches other than those shown on the previous pag-
es.
APress [Facsimile Features].
BPress [Initial Settings].
CPress [Parameter Setting].
DSelect the switch number you want to change.
ESelect the bit number you want to change.
When the bit number is pressed, the current value switches between 1 and 0.
Repeat from step
E to change another bit number for the same switch.
FPress [OK].
To cancel these settings, press [Cancel]. The display returns to that of step
D.
GRepeat stepD through stepE to change the switch settings.
HAfter all the settings are finished, press [Exit].
IPress the {User Tools/Counter} key.
Downloaded From ManualsPrinter.com Manuals 
						

							Facsimile Features
156
4Special Senders to Treat Differently
By programming particular senders in advance, you can set the following func-
tion for each sender:
Authorized RX
Forwarding
Reception File Print Qty
Print 2 Sided
Memory Lock
 Paper Tray
Use Own Name or Own Fax Number to program your senders. If the sender has
a machine of the same manufacturer, program an Own Name that has already
been programmed as a sender. If the machine is not from the same manufactur-
er, Own Fax Number is used.
You can apply the same settings to all programmed numbers. You can then cus-
tomize the settings for individual numbers as necessary using the Special Sender
Registration function.
The following items can be programmed.
 Special Senders (Up to 30. A maximum of 20 characters for each name when
using G3.)
 Full/Partial agreement 
When you program own names and facsimile names for multiple destina-
tions, you can program a common sequence of characters to identify destina-
tions.
Using Partial matching
You can program up to 30 wild cards.
Spaces are ignored when identifications are compared.
You can use wild cards for the following functions:
Forwarding
Special Senders
 Authorized RX (Authorized Reception)
When using Partial agreement, you can enter up to the first 24 characters of
an e-mail address to use it as an own name or facsimile name.
Destination to be programmed (Own Name)Number of programmed identifications
NEW YORK BRANCH
HONG KONG BRANCH
SYDNEY BRANCH3
Destination to be programmed (Own Name)Number of programmed identifications
BRANCH 1
Downloaded From ManualsPrinter.com Manuals 
						

							Special Senders to Treat Differently
157
4
Note
❒You cannot program senders as Special Senders if they do not have Own
Name or Own Fax Number programmed.
❒The machine cannot differentiate between Polling Reception and Free Polling
documents from Special Senders.
❒You cannot use the following functions with Internet Fax receptions.
Authorized RX
 Reception File Print Qty
Memory Lock
❒You can program up to 24 characters for the sender.
❒To use Forwarding, Print 2 Sided, or Paper Tray with Internet Fax reception,
program the senders email address.
❒You can check Own Name and Own Fax Number using the Journal.You can
check programmed Special Senders using the specified sender list.
❒If you select “Off” for the Special Sender function in “Initial Set Up”, the set-
tings will be the same as the Reception Settings.
Authorized Reception
Use this function to limit incoming senders. The machine only receives faxes
from programmed Special Senders, and therefore, it helps you screen out un-
wanted documents, such as junk mail, and saves wasting fax paper.
Note
❒To use this function, program the Special Senders function, and then select
“On” in “Authorized RX” with “Reception Settings”. See “Parameter Set-
tings” (switch 08, bit 2).
❒Without programming Special Senders, the Authorized RX function will not
work, even if you select “On”.
❒If you select “Off” for “Authorized RX” in “Initial Set Up”, settings are the
same as the Reception Settings.
❒You can change Special Senders in the same way as you program them.
Reference
p.149 “Parameter Settings”
Facsimile Reference“Reception Settings”
Downloaded From ManualsPrinter.com Manuals 
						

							Facsimile Features
158
4
Reception File Print Quantity
Print the specified number of copies of documents received from programmed
senders (Special Senders). If you do not program any Special Senders, the ma-
chine prints the specified number of copies for all received documents
Note
❒You cannot use multi-copy printing with Memory Lock.
❒Specify up to 10 copies.
Forwarding
Print received documents, and then transfer them to those receivers pro-
grammed beforehand.
Folder destination can be registered.
It is also possible to forward faxes sent only by senders programmed as Special
Senders.
Note
❒To use this function, program your Special Senders, and then select “On” for
“Forwarding” in “Reception Settings”.
❒If you specify “On” in “Forwarding” and select [Same as Basic Settings], the fax
document is forwarded to the receivers programmed in “Specify End Receiv-
er.”.
❒If you do not program any Special Senders, the machine transfers all incom-
ing documents to the other end receivers specified in “Specify End Receiver.”.
❒You can set the fax destination, Internet fax destination, IP-Fax destination or
folder destination, as a forward destination.
❒Set folder destinations using the Address Book Management function under
System Settings. See “Registering Folders”.
Reference
p.145 “Forwarding”
p.149 “Parameter Settings”
“Reception Settings”, Facsimile Reference
Print 2 Sided
Print on both sides of the paper.
Note
❒If you select the bypass tray for “Paper Tray”, duplex printing is disabled.
Downloaded From ManualsPrinter.com Manuals 
						

							Special Senders to Treat Differently
159
4
Memory Lock
Store incoming documents from programmed senders (Special Senders) in
memory without printing them. People without the Memory Lock ID cannot
print the documents, and therefore this function is useful for receiving confiden-
tial documents . If you do not program any senders, the machine receives fax
document from all senders using Memory Lock reception.
Important
❒You must register Memory Lock ID in advance.
❒If you program the same sender in Memory Lock and Forwarding, Forward-
ing is disabled.
Reference
p.133 “Program Memory Lock ID”
Paper Tray
Print documents received from programmed senders (Special Senders) and the
documents from other senders on different types of paper.
For example, if blue paper is in Tray 1 and white paper is in Tray 2, the machine
prints the documents from Special Senders on the blue paper and prints the doc-
uments from other senders on the white paper, making it easy for you to sepa-
rate the two.
If you do not program any Special Senders, the machine outputs documents re-
ceived from all senders using the default paper tray.
Note
❒If the machine receives a document that has a different size from the paper in
the specified tray, the machine prints it after splitting it or minimizing its size.
❒Selection of the bypass tray enables you to specify the paper size in “Scan Ar-
ea”.
Reference
“Placing Originals”, Facsimile Reference
Programming/Changing Special Senders
Program and change Special Senders.
APress [Facsimile Features].
BPress [Reception Settings].
CPress [Program Special Sender].
DCheck [Program/Change] is selected.
Downloaded From ManualsPrinter.com Manuals 
						

							Facsimile Features
160
4
ESelect the destination to program or change.
FEnter a destination name, and then press [OK].
Enter a destination name using Own Name or Own Fax Number.
GPress [Full Agreement] or [Partial Agreement].
HSelect the item you want to program.
You must select only the item you want to program.
To cancel these settings, press [Cancel]. The display returns to that of step
E.
IPress [OK].
A Special Sender is programmed.
To program another sender, repeat the procedure from step
E.
JPress [Exit].
KPress the {User Tools/Counter} key.
Downloaded From ManualsPrinter.com Manuals 
						

							Special Senders to Treat Differently
161
4
Reference
p.156 “Full/Partial agreement”
p.161 “Authorized RX (Authorized Reception)”
p.162 “Forwarding”
p.161 “Reception File Print Qty”
p.163 “Print 2 Sided”
p.163 “Memory Lock”
p.163 “Paper Tray”
Authorized RX (Authorized Reception)
Specify when programming a Special Sender.
APress [Authorized Reception per Sender].
BPress [On] or [Off], and then press [OK].
Reception File Print Qty
Specify when programming a Special Sender.
APress [Reception File Print Quantity per Sender].
BPress [Number of Sets].
CEnter the print quantity using the number keys, and then press [OK].
Downloaded From ManualsPrinter.com Manuals 
						

							Facsimile Features
162
4
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
“RX File Print Qty” of “Reception Settings”.
❒If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing
[OK], and then try again.
Forwarding
Specify when programming a Special Sender.
Important
❒One forward destination can be registered for eachSpecial Sender. To register
two or more forward destinations, use group destinations. However a maxi-
mum of 500 destinations can be specified in a group.
APress [Forwarding per Sender].
BSelect [On] or [Off].
If you select [Off], proceed to step
D.
CPress the Destination key of a forward destination, and then press [OK].
DPress [OK].
Note
❒Selecting [Same as Basic Settings] will result in the same setting made for
“Forwarding” under “Administrator Tools”.
❒Press the key on the left of the display to switch the destination between
fax number, e-mail address, IP-Fax destination, and folder.
❒When a folder is specified as the forward destination, you can set a file for-
mat for forwarding. See “Parameter Settings” (switch 21, bit 3).
Downloaded From ManualsPrinter.com Manuals