Ricoh Aficio MP2500LN User Manual
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PDF Menu 193 5 PDF Menu This section describes the user tools in the PDF Menu under Printer Features. ❖Change PDF Password Set the password for the PDF file executing PDF Direct Print. Current Password New Password Confirm New Password A password can be set using on the Web Image Monitor, but in this case the password information is sent through the network. If secu rity is a priority, set the password using this menu from the Control Panel. ❖PDF Group Password Set the group password already specified with DeskTopBinder. Current Password New Password Confirm New Password A password can be set using on the Web Image Monitor, but in this case the password information is sent through the network. If secu rity is a priority, set the password using this menu from the Control Panel. ❖Resolution You can set the print resolution in dots per inch. 600 dpi (Fast) 600 dpi (Standard) 600 dpi (High Quality) ❖Color Setting You can make an RGB setting. None Fine Super Fine ❖Color Profile You can set the color profile. Auto Presentation Solid Color Photographic User Setting Downloaded From ManualsPrinter.com Manuals
Printer Features 194 5 Downloaded From ManualsPrinter.com Manuals
195 6. Scanner Features This chapter describes user tools in the Scanner Features menu. General Settings This section describes the user tools in the General Settings menu under Scanner Features. ❖Switch Title of Quick Dial Table Select the title to be shown on the destination list. ❖Update Delivery Server Destination List Press [Update Delivery Server Destination List] to update the receivers from the delivery server. To use this function, it is necessary to set [Delivery Option] to [On]. ❖Search Destination Select a destination list to be used in “Search Destination”. To search from LDAP server, it is necessary to register the LDAP server in [System Settings] and set [LDAP Search] to [On]. ❖TWAIN Standby Time When the machine is being used to send e-mail or a file, or functioning as Document Server or a network delivery scanner, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting determines the delay until the machine switch- es to the network TWAIN scanner function. Off When [Off] is selected, the machine will switch to the network TWAIN scanner function at once. On: 10 sec. When [On] is selected, you can enter the delay time with the number keys (3-30 seconds). The machine will switch to the network TWAIN scanner function when the time set here passes after the last key operation. ❖Destination List Display Priority 1 Select a destination list to be displayed when the machine is in the initial state. You can select either [E-mail / Folder] or [Delivery Server]. E-mail / Folder Delivery Server ❖Destination List Display Priority 2 In the machine’s address book, select which address book appears by default. You can select either [E-mail Address] or [Folder]. E-mail Address Folder Downloaded From ManualsPrinter.com Manuals
Scanner Features 196 6 ❖Print & Delete Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/ delivery results reach 100, select whether to print the delivery journal. Print and Delete All The transmission/delivery journal is printed automatically. The printed journal is deleted. Do not Print: Delete Oldest Transmission/delivery results are deleted one by one as new results are stored. Do not Print: Disable Send Transmission/delivery cannot be performed when the journal is full. When printed, all records are deleted after printing. When not printed, records over the limit are automatically deleted in succession from the oldest record. While the journal is being printed, files with the status waiting cannot be sent. ❖Print Scanner Journal The scanner journal is printed and deleted. ❖Delete Scanner Journal The scanner journal is deleted without being printed. Downloaded From ManualsPrinter.com Manuals
Scan Settings 197 6 Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. ❖A.C.S. Sensitivity Level Sets the sensitivity level for judging colur/black and white for scanning orig- inals when [Scan Type] is set to [Auto Color Select]. ❖Wait Time for Next Orig.: Exposure Glass When dividing originals and scanning them individually with the exposure glass to form a single file, select [Continuous Wait], [Off], or [Set Wait Time] for the waiting status. Continuous Wait Off Set Wait Time: 60sec. If you select [SADF] in [Original Feed Type] on the Scan to Folder screen, the [Wait Time for Next Orig.: Exposure Glass] setting becomes invalid. If you select [Batch] in [Original Feed Type] on the Scan to Folder screen, the [Wait Time for Next Orig.: Exposure Glass] setting becomes invalid, and the ma- chine waits for an additional original to be put in place. If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing additional originals with the number keys. Scanning will start if additional originals are placed and the {Start} key is pressed within this time. You can end scanning and begin transmission by pressing the {q} key within this time. Once the specified time has elapsed, transmission starts automatically. If [Continuous Wait] is selected, the machine will wait for additional originals until the {q} key is pressed. Scanning will start when additional originals are placed and the {Start} key is pressed. You can end scanning and begin sending by pressing the {q} key. If originals are placed in the auto document feeder (ADF), transmission will start without waiting for additional originals after all originals in the ADF have been scanned, regardless of the specified settings. If a paper misfeed occurs or any of the following operations is performed while the machine is waiting for additional originals, the countdown stops and does not start again until the {q} key is pressed. Changing the settings such as the scan settings Opening the upper cover of the ADF Pressing the {Interrupt} key to activate the copy mode Downloaded From ManualsPrinter.com Manuals
Scanner Features 198 6 ❖Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. Continuous Wait Set Wait Time: 60sec. This setting is valid if [SADF] is specified for [Original Feed Type] when scan- ning. If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing additional originals with the number keys. Scanning will start automatically if additional originals are placed within this time. You can end scanning and begin transmission by pressing the {q} key within this time. Once the spec- ified time has elapsed, transmission starts automatically. If [Continuous Wait] is selected, the machine will wait for the additional origi- nals until the {q} key is pressed. Scanning will start when additional origi- nals are placed and the {Start} key is pressed. You can end scanning and begin sending by pressing the {q} key. Even if originals are placed on the exposure glass, the machine will operate according to the specified settings. However, every time originals are placed on the exposure glass, you must press the {Start} key to start scanning. Scan- ning will start if additional originals are placed and the {Start} key is pressed within this time. You can end scanning and begin transmission by pressing the {q} key within this time. Once the specified time has elapsed, transmis- sion starts automatically. If originals are placed in the auto document feeder (ADF), transmission will start without waiting for additional originals after all originals in the ADF have been scanned, regardless of the specified settings. If a paper misfeed occurs or any of the following operations is performed while the machine is waiting for additional originals, the countdown stops and does not start again until the {q} key is pressed. Changing the settings such as the scan settings Opening the upper cover of the ADF Pressing the {Interrupt} key to activate the copy mode ❖Background Density of ADS (Full Color) Characteristics due to the type of paper such as nonwhiteness like newspaper or transparent originals can be reduced by correcting the scanning density. Reference “Batch, SADF”, Scanner Reference “Items for Specifying Scan Settings”, Scanner Reference “Setting Items for Original Feed Type”, Scanner Reference “Scanning Multiple Pages of Originals as One File”, Scanner Reference Downloaded From ManualsPrinter.com Manuals
Send Settings 199 6 Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. ❖Compression (Black & White) Select whether or not to compress black and white scan files. On Off Compression reduces the time required for transferring the scan file. The actual time required for file transfer will vary depending on the file size and network load. ❖Compression (Gray Scale / Full Color) Specify whether or not to compress multi-level (grayscale / full color) scan files. On Off If you select [On], you can specify the compression level between one and five. The image quality is better for lower compression, but the time required for file transfer increases accordingly. The actual time required for file transfer will vary depending on the file size and network load. ❖High Compression PDF Level Select compression level when creating high compression PDF files. Higher Standard ❖Max. E-mail Size Select whether or not to limit the size of an e-mail to which an image is at- tached. On Off When [On] is selected, enter the size limit (128-102400 KB) with the number keys. When the SMTP limits the size, match that setting. Downloaded From ManualsPrinter.com Manuals
Scanner Features 200 6 ❖Divide & Send E-mail This function is effective only when [On] is selected for [Max. E-mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. Yes (per Max. Size) Yes (per Page) Off When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2- 500) with the number keys. When [Multi-page: TIFF] or [Multi-page: PDF] is selected for [File Type], the image will not be divided even if [Yes (per Page)] is selected. When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software. When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded. Set the maximum e-mail size within the capacity of the SMTP server. ❖E-mail Information Language Select the language in which email information such as title, document name, and senders name is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan- ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul. The e-mail text which is a template cannot be changed. ❖No. of Digits for Single Page Files Sets digit number for serial number to attach to Single Page file name. 4 Digits 8 Digits ❖Stored File E-mail Method Specify the e-mail setting for sending stored files. You can select [Send File] or [Send URL Link]. This setting can be used for the following: Sending Stored Files by E-mail Simultaneous Storage and Sending by E-mail If you select [Send File], actual files are attached to e-mails. If you select [Send URL Link], URL Links to file locations are attached to e- mails. Downloaded From ManualsPrinter.com Manuals
201 7.Registering Addresses and Users for Facsimile/Scanner Functions This chaper describes how to register destinations and users in the Address Book. Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. Important ❒Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damages resulting data loss. You can register and manage the following items in the Address Book: ❖Names You can register the name of the user and the key display. This is the basic in- formation required for managing user of the machine. To register a fax number or e-mail address in the address book, you must reg- ister information such as the user name and destination name in advance. ❖Auth. Info You can register user codes in order to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to fold- ers, or accessing an LDAP server. Downloaded From ManualsPrinter.com Manuals
Registering Addresses and Users for Facsimile/Scanner Functions 202 7 ❖Protection You can set protection codes to stop senders name from being used or folders from being accessed without authorization. ❖Fax Dest. You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the pro- tocol. ❖E-mail Address You can register e-mail destinations in the Address Book. Downloaded From ManualsPrinter.com Manuals