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Ricoh Aficio MP2500LN User Manual

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    							PDF Menu
    193
    5 PDF Menu
    This section describes the user tools in the PDF Menu under Printer Features.
    ❖Change PDF Password
    Set the password for the PDF file executing PDF Direct Print.
     Current Password
     New Password
     Confirm New Password
    A password can be set using on the Web Image Monitor, but in this case the
    password information is sent through the network. If secu rity is a priority, set
    the password using this menu from the Control Panel.
    ❖PDF Group Password
    Set the group password already specified with DeskTopBinder.
      Current Password
     New Password
     Confirm New Password
    A password can be set using on the Web Image Monitor, but in this case the
    password information is sent through the network. If secu rity is a priority, set
    the password using this menu from the Control Panel.
    ❖Resolution
    You can set the print resolution in dots per inch.
    600 dpi (Fast)
     600 dpi (Standard)
     600 dpi (High Quality)
    ❖Color Setting
    You can make an RGB setting.
    None
    Fine
    Super Fine
    ❖Color Profile
    You can set the color profile.
    Auto
    Presentation
     Solid Color
     Photographic
     User Setting
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    							Printer Features
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    6. Scanner Features
    This chapter describes user tools in the Scanner Features menu.
    General Settings
    This section describes the user tools in the General Settings menu under Scanner
    Features.
    ❖Switch Title of Quick Dial Table
    Select the title to be shown on the destination list.
    ❖Update Delivery Server Destination List
    Press [Update Delivery Server Destination List] to update the receivers from the
    delivery server. To use this function, it is necessary to set [Delivery Option] to
    [On].
    ❖Search Destination
    Select a destination list to be used in “Search Destination”.
    To search from LDAP server, it is necessary to register the LDAP server in
    [System Settings] and set [LDAP Search] to [On].
    ❖TWAIN Standby Time
    When the machine is being used to send e-mail or a file, or functioning as
    Document Server or a network delivery scanner, a scanning request to the
    machine as a TWAIN scanner will switch the machine to the network TWAIN
    scanner function. This setting determines the delay until the machine switch-
    es to the network TWAIN scanner function.
    Off
    When [Off] is selected, the machine will switch to the network TWAIN
    scanner function at once.
    On: 10 sec.
    When [On] is selected, you can enter the delay time with the number keys
    (3-30 seconds). The machine will switch to the network TWAIN scanner
    function when the time set here passes after the last key operation.
    ❖Destination List Display Priority 1
    Select a destination list to be displayed when the machine is in the initial state.
    You can select either [E-mail / Folder] or [Delivery Server].
     E-mail / Folder
    Delivery Server
    ❖Destination List Display Priority 2
    In the machine’s address book, select which address book appears by default.
    You can select either [E-mail Address] or [Folder].
    E-mail Address
    Folder
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    							Scanner Features
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    6
    ❖Print & Delete Scanner Journal
    Up to 100 transmission/delivery results can be checked on this machine. If
    the stored transmission/ delivery results reach 100, select whether to print
    the delivery journal.
    Print and Delete All
    The transmission/delivery journal is printed automatically. The printed
    journal is deleted.
     Do not Print: Delete Oldest
    Transmission/delivery results are deleted one by one as new results are
    stored.
     Do not Print: Disable Send
    Transmission/delivery cannot be performed when the journal is full.
    When printed, all records are deleted after printing. When not printed,
    records over the limit are automatically deleted in succession from the oldest
    record.
    While the journal is being printed, files with the status waiting cannot be sent.
    ❖Print Scanner Journal
    The scanner journal is printed and deleted.
    ❖Delete Scanner Journal
    The scanner journal is deleted without being printed.
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    							Scan Settings
    197
    6 Scan Settings
    This section describes the user tools in the Scan Settings menu under Scanner
    Features.
    ❖A.C.S. Sensitivity Level
    Sets the sensitivity level for judging colur/black and white for scanning orig-
    inals when [Scan Type] is set to [Auto Color Select].
    ❖Wait Time for Next Orig.: Exposure Glass
    When dividing originals and scanning them individually with the exposure
    glass to form a single file, select [Continuous Wait], [Off], or [Set Wait Time] for the
    waiting status.
    Continuous Wait
    Off
    Set Wait Time: 60sec.
    If you select [SADF] in [Original Feed Type] on the Scan to Folder screen, the [Wait
    Time for Next Orig.: Exposure Glass] setting becomes invalid.
    If you select [Batch] in [Original Feed Type] on the Scan to Folder screen, the
    [Wait Time for Next Orig.: Exposure Glass] setting becomes invalid, and the ma-
    chine waits for an additional original to be put in place.
    If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing
    additional originals with the number keys. Scanning will start if additional
    originals are placed and the {Start} key is pressed within this time. You can
    end scanning and begin transmission by pressing the {q} key within this
    time. Once the specified time has elapsed, transmission starts automatically.
    If [Continuous Wait] is selected, the machine will wait for additional originals
    until the {q} key is pressed. Scanning will start when additional originals
    are placed and the {Start} key is pressed. You can end scanning and begin
    sending by pressing the {q} key.
    If originals are placed in the auto document feeder (ADF), transmission will
    start without waiting for additional originals after all originals in the ADF
    have been scanned, regardless of the specified settings.
     If a paper misfeed occurs or any of the following operations is performed
    while the machine is waiting for additional originals, the countdown stops
    and does not start again until the {q} key is pressed.
     Changing the settings such as the scan settings
     Opening the upper cover of the ADF
    Pressing the {Interrupt} key to activate the copy mode
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    							Scanner Features
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    6
    ❖Wait Time for Next Original(s): SADF
    When dividing originals and scanning them separately with the ADF to form
    a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status.
    Continuous Wait
    Set Wait Time: 60sec.
    This setting is valid if [SADF] is specified for [Original Feed Type] when scan-
    ning.
    If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing
    additional originals with the number keys. Scanning will start automatically
    if additional originals are placed within this time. You can end scanning and
    begin transmission by pressing the {q} key within this time. Once the spec-
    ified time has elapsed, transmission starts automatically.
    If [Continuous Wait] is selected, the machine will wait for the additional origi-
    nals until the {q} key is pressed. Scanning will start when additional origi-
    nals are placed and the {Start} key is pressed. You can end scanning and begin
    sending by pressing the {q} key.
    Even if originals are placed on the exposure glass, the machine will operate
    according to the specified settings. However, every time originals are placed
    on the exposure glass, you must press the {Start} key to start scanning. Scan-
    ning will start if additional originals are placed and the {Start} key is pressed
    within this time. You can end scanning and begin transmission by pressing
    the {q} key within this time. Once the specified time has elapsed, transmis-
    sion starts automatically.
    If originals are placed in the auto document feeder (ADF), transmission will
    start without waiting for additional originals after all originals in the ADF
    have been scanned, regardless of the specified settings.
    If a paper misfeed occurs or any of the following operations is performed
    while the machine is waiting for additional originals, the countdown stops
    and does not start again until the {q} key is pressed.
     Changing the settings such as the scan settings
     Opening the upper cover of the ADF
    Pressing the {Interrupt} key to activate the copy mode
    ❖Background Density of ADS (Full Color)
    Characteristics due to the type of paper such as nonwhiteness like newspaper
    or transparent originals can be reduced by correcting the scanning density.
    Reference
    “Batch, SADF”, Scanner Reference
    “Items for Specifying Scan Settings”, Scanner Reference
    “Setting Items for Original Feed Type”, Scanner Reference
    “Scanning Multiple Pages of Originals as One File”, Scanner Reference
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    							Send Settings
    199
    6 Send Settings
    This section describes the user tools in the Send Settings menu under Scanner
    Features.
    ❖Compression (Black & White)
    Select whether or not to compress black and white scan files.
    On
    Off
    Compression reduces the time required for transferring the scan file.
    The actual time required for file transfer will vary depending on the file size
    and network load.
    ❖Compression (Gray Scale / Full Color)
    Specify whether or not to compress multi-level (grayscale / full color) scan
    files.
    On
    Off
    If you select [On], you can specify the compression level between one and five.
    The image quality is better for lower compression, but the time required for
    file transfer increases accordingly.
    The actual time required for file transfer will vary depending on the file size
    and network load.
    ❖High Compression PDF Level
    Select compression level when creating high compression PDF files.
    Higher
    Standard
    ❖Max. E-mail Size
    Select whether or not to limit the size of an e-mail to which an image is at-
    tached.
    On
    Off
    When [On] is selected, enter the size limit (128-102400 KB) with the number
    keys.
    When the SMTP limits the size, match that setting.
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    							Scanner Features
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    6
    ❖Divide & Send E-mail
    This function is effective only when [On] is selected for [Max. E-mail Size].
    Select whether or not an image exceeding the size specified in [Max. E-mail Size]
    should be divided and sent using more than one e-mail.
    Yes (per Max. Size)
    Yes (per Page)
    Off
    When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2-
    500) with the number keys.
    When [Multi-page: TIFF] or [Multi-page: PDF] is selected for [File Type], the image
    will not be divided even if [Yes (per Page)] is selected.
    When [Yes (per Max. Size)] is selected, some received files may not be able to be
    restored, depending on the type of e-mail software.
    When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an
    error message appears. The scan file is discarded.
    Set the maximum e-mail size within the capacity of the SMTP server.
    ❖E-mail Information Language
    Select the language in which email information such as title, document name,
    and senders name is sent.
    Select one of the following 20 languages:
    British English, American English, German, French, Italian, Spanish, Dutch,
    Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan-
    ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
    The e-mail text which is a template cannot be changed.
    ❖No. of Digits for Single Page Files
    Sets digit number for serial number to attach to Single Page file name.
    4 Digits
    8 Digits
    ❖Stored File E-mail Method
    Specify the e-mail setting for sending stored files. You can select [Send File] or
    [Send URL Link]. This setting can be used for the following:
    Sending Stored Files by E-mail
     Simultaneous Storage and Sending by E-mail
    If you select [Send File], actual files are attached to e-mails.
    If you select [Send URL Link], URL Links to file locations are attached to e-
    mails.
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    7.Registering Addresses and Users
    for Facsimile/Scanner Functions
    This chaper describes how to register destinations and users in the Address
    Book.
    Address Book
    Registering information such as the names of users and their e-mail addresses in
    the Address Book allows you to manage them easily.
    Important
    ❒Address Book data is stored on the hard disk. It can be lost if there is some
    kind of hard disk failure. The manufacturer shall not be responsible for any
    damages resulting data loss.
    You can register and manage the following items in the Address Book:
    ❖Names
    You can register the name of the user and the key display. This is the basic in-
    formation required for managing user of the machine.
    To register a fax number or e-mail address in the address book, you must reg-
    ister information such as the user name and destination name in advance.
    ❖Auth. Info
    You can register user codes in order to restrict particular functions to certain
    users, and to check their use of each function. You can also register login user
    names and login passwords to be used when sending e-mail, sending to fold-
    ers, or accessing an LDAP server.
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    							Registering Addresses and Users for Facsimile/Scanner Functions
    202
    7
    ❖Protection
    You can set protection codes to stop senders name from being used or folders
    from being accessed without authorization.
    ❖Fax Dest.
    You can register fax numbers, line, fax header and select label insertion.
    When using IP-Fax, you can register the IP-Fax destination and select the pro-
    tocol.
    ❖E-mail Address
    You can register e-mail destinations in the Address Book.
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