Panasonic Dp C354 Operating Instructions Manual

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 Chapter 4    Fax Reception
Manual Reception
When your machine is set to this mode, it will not receive documents automatically. After you answered 
the call, you can receive a fax.
•Set “17 Receive Mode” to “Manual” in Function Parameters (Fax/Email Settings > Fax Parameters).
• When an incoming call is received, lift the external telephone handset. If you hear a beep press from 
the phone, press the Start key and hang up the handset to start receiving the incoming fax.
1When your telephone rings, lift the 
external telephone handset.
2If a document is loaded on the ADF, 
remove it.
3When you hear a beep, press the 
Start key.
4Hang up the phone.
zIf you hang up the phone before pressing 
the Start key, the telephone connection will 
be terminated. 
						

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 Chapter 4    Fax Reception
Print Reduction and Duplex Recording
Print Reduction
This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized 
documents sent to you by the other parties cannot be printed within a single page. If this happens, the 
document will be divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem. You may select the 
most appropriate setting described below.
„When Print Reduction is set to “Auto” 
If “24 Print Reduction” is set to “Auto” in Function Parameters (Fax/Email Settings> Fax Parameters), 
it prints incoming documents reduced in size from 70 to 100% (in increments of 1%) to fit them within 
the preset paper size according to the length.
zThe standard setting of “24 Print Reduction” is set to “Auto”. For instructions on how to change the standard 
setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided 
CD-ROM.
zWhen the machine receives a long document (longer than the paper size by 39% or more), it prints the 
document in multiple pages with the 10-mm (0.39 in) of the bottom margin of the first page overlapping the 10-
mm (0.39 in) top margin of the next page.
Standard-sized
document
Long documentStandard size
Reduced 
automatically to 
standard size 
						

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 Chapter 4    Fax Reception
„When Print Reduction is Set to “Fixed” 
With “24 Print Reduction” set to “Fixed” in Function Parameters (Fax/Email Settings> Fax 
Parameters), the machine prints all incoming documents reduced at the reduction ratio pre-
programmed in the “25 Reduction Ratio” in Function Parameters (Fax/Email Settings> Fax 
Parameters). The fixed reduction ratio can be programmed between 70 and 100% (in increments of 
1%).
zThe standard setting of “25 Reduction Ratio” is set to “100 (%)”.
zFor instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating 
Instructions (For Function Parameters) on the provided CD-ROM.
Duplex Recording
When “95 Duplex Print” in Fax/Email Settings > Fax Parameters is set to “Va li d”, the received multi 
document transmissions are printed on both sides of paper.
The standard setting of “95 Duplex Print” is set to “Invalid”. When changing the setting, refer to Fax/Email 
Setting in Function Parameters on the provided CD-ROM.
Standard-sized
document
Long documentReduced at a specified 
reduction ratio
Reduced at a specified 
reduction ratio
(Letter or A4 Originals only) 
						

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 Chapter 4    Fax Reception
Substitute Memor y Reception
When your machine cannot print an incoming document for some reasons, such as when it runs out of 
paper/toner, or paper has jammed, the received document is saved in memory automatically. This 
feature is called “substitute memory reception”.
When a received document is saved in memory as substitute memory reception, the message 
“Message in Memory” appears on the touch panel display.
The saved documents will print automatically when you replenish the paper, toner, or clear the jammed 
paper.
zThe available memory size is limited. Replenish the paper, toner, or clear the jammed paper before the memory 
becomes full.
zThe standard setting of “22 Substitute RCV” is set to “Va l i d” in Function Parameters (Fax/Email Settings> Fax 
Parameters). 
For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating 
Instructions (For Function Parameters) on the provided CD-ROM.
If a document has been saved in memory due to 
substitute memory reception 
						

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Memo 
						

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 Chapter 4    Fax Reception
Convenient Reception Features
This machine supports certain convenient-to-use reception features. Program these features as 
required.
Selective Reception
Your machine has a special feature, Selective Reception, which can prevent receiving of unnecessary 
documents, (i.e. junk fax, direct mail, etc.).
Before receiving the document, the last 4 digits of the ID Number received from the sending machine 
will be compared with the last 4 digits of the telephone number programmed in each Address Book 
station. When a match is found, your machine will start receiving the document. If a match is not found, 
your machine will cancel the reception.
zThe standard setting of “46 Select Receive” is set to “Invalid” in Function Parameters (Fax/Email Settings> 
Fax Parameters). For instructions on how to enable the selective reception feature, refer to Fax/Email 
Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
zThis feature requires the registration of all possible sending stations in your address book. Refer to Adding a 
Fax Number into the Address Book (see page 169).
zSelective reception will not work if the fax number is not set in the sender’s numeric ID, or the sender’s numeric 
ID is not programmed at all. You need to advice to include the fax number (fax telephone number) in the 
Numeric ID to the sender who you want to receive faxes from.
zThe remote machines to which you send faxes may also have the selective reception feature pre-programmed.
Receiver Sender A (ID No: xxxx1234)
Address Book
Station name Fax number
A xxxx1234
B xxxx5678
Sender B (ID No: xxxx4321) 
						

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 Chapter 4    Fax Reception
Fax Forwarding
This feature allows all incoming faxes to be forwarded to the station registered in the address book. It is 
convenient when you want to receive fax calls at a location away from your office (such as your home) 
at night, or during holidays.
zThe standard setting of “54 Fax Forward” is set to “Invalid” in Function Parameters (Fax/Email Settings> Fax 
Parameters). For instructions on how to enable the fax forwarding feature, refer to Fax/Email Settings in the 
Operating Instructions (For Function Parameters) on the provided CD-ROM.
zWhen the Fax Forward feature is set, the station programmed in the address book is restricted from editing. To 
change a programmed destination, follow the steps below:
1. Set “54 Fax Forward” to “Invalid” in Function Parameters (Fax/Email Settings> Fax Parameters).
2. Change the station entered in an address book or pre-programmed in the program dialing.
3. Reset “54 Fax Forward” to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters).
zWhen Fax Forwarding fails, for example, calling a busy station, the received document will be printed and is 
deleted from the memory.
zFax Forwarding will be disabled if the machine has 5% or less of memory remaining.
Sender A
Receiver
Forward
Sender B 
						

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 Chapter 4    Fax Reception
Password-Reception
Password reception will prevent receiving fax from unauthorized stations.
To use Password Reception, you must set a 4-digit receiving password in advance. The password 
must be shared with the other compatible Panasonic machine(s). If the password in your machine does 
not match the receiving password in the other compatible Panasonic machine(s), the reception will fail.
• Password reception can be enabled by programming “44 Password-Receive” in Function 
Parameters (Fax/Email Settings> Fax Parameters). Refer to Fax/Email Settings in the Operating 
Instructions (For Function Parameters) on the provided CD-ROM.
This feature works only if the remote station is any one of the following models:
zThe standard setting of “44 Password-Receive” is set to “Off” in Function Parameters (Fax/Email Settings> 
Fax Parameters). For instructions on how to enable the Password reception feature, refer to Fax/Email 
Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
DF-1100 DP-180 DP-190 DP-1810F DP-1820E DP-1820F DP-2000 DP-2310
DP-2330 DP-2500 DP-3000 DP-3010 DP-3030 DP-3510 DP-3520 DP-3530
DP-4510 DP-4520 DP-4530 DP-6010 DP-6020 DP-6030 DP-C213 DP-C262
DP-C263 DP-C264 DP-C322 DP-C323 DP-C354
DX-600 DX-800
FP-D250F FP-D350F
UF-160 UF-160M UF-170 UF-180 UF-190 UF-260 UF-270 UF-270M
UF-280M UF-300 UF-312 UF-322 UF-550 UF-560 UF-585 UF-590
UF-595 UF-650 UF-733 UF-745 UF-750 UF-750D UF-755 UF-755e
UF-766 UF-770 UF-780 UF-788 UF-790 UF-880 UF-885 UF-890
UF-895 UF-990 UF-9000 UF-M500
Reception
Password:
1234Sender
Receiver
Reception
Password:
1234 
						

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 Chapter 4    Fax Reception
Memo 
						

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 Chapter 4    Fax Reception
Receive to Memor y
What is Memory Reception?
Memory reception allows all incoming documents to be stored in memory, instead of printing them onto 
the output tray.
zIf the memory reception feature has been set to “On” in Function Parameters, the message Receive to 
Memory appears on the touch-panel display.
zDocuments received in memory are printed when the pre-programmed password is entered. The received 
documents are deleted from memory when their printing completes.
This section explains how to program memory reception, and print documents received into the 
memory.
zThe standard setting of “Receive to Memory” is set to “Off” in “More Menus”.
zYou can set the password in Function Parameters (Fax/Email Settings> Fax Parameters).
zWhen memory becomes full, the memory reception is aborted and the communication is canceled. Pages 
already received in memory can be printed.
zOnce memory is full, incoming documents can no longer be received into memory.
zIf the memory reception feature has been set to “On”, the memory reception password cannot be changed in 
Function Parameters. To change the password, follow the steps below:
1. Set the memory reception feature in “More Menus” to “Off”.
2. Change the password of “37 Receive to Memory” in Function Parameters (Fax/Email Settings> Fax 
Parameters).
3. Set the memory reception feature to “On” in “More Menus”.
Receiver Sender
Memory