Panasonic Dp C354 Operating Instructions Manual

							Before operating this machine, please carefully read this manual, 
and keep this documentation in a safe place for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
Digital Color Imaging Systems
Operating Instructions
Model No.  DP-C354 / C264
Model No.   DP-C323 / C263 / C213
(For Facsimile and Internet Fax) 
						

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Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual 
and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.
AccessoriesOperating Instructions (For Setting Up)
This manual contains essential information for setting 
up the machine.
Operating Instructions (For Basic Operations)
This manual contains essential information for proper 
operation of the machine.
It describes basic Copy, Print, Facsimile/Internet Fax, 
Scan/Email, and other functions.
For a more detailed explanation of each function, please 
refer to the Operating Instruction manuals included on 
two CD-ROM as illustrated below.
Operating Instructions CD
Contains manuals with detailed information for Copy, 
Facsimile/Internet Fax, Scan/Email Functions, Function 
Parameters and User Authentication.
Document Management System CD
Contains the PDMS Application Software, and manuals 
with detailed information for the Print function, and 
PDMS Application software.
Operating Instructions CD
Copy Function
Describes how to make a Color Copy with 
creative features.
Facsimile and Internet Fax 
Function
(These functions are available when 
optional G3 Fax Board/ Internet Fax 
Module is installed.)
Describes how to send/receive a 
Facsimile/Internet Fax, or describes the 
course of action to take when a trouble 
message appears, etc.
Scan and Email Function
(Standard on DP-C354/C264, for DP-
C323/C263/C213 when the optional 
Network Scanner/Email Module, Hard 
Disk Drive, Main Memory, and Image 
Memory are installed.)
Describes how to scan, and send an Email.
Function Parameters
Describes how to change the default 
settings of each function using the Control 
Panel of the machine.
User Authentication
Describes how to enable and use the user 
authentication function.
Document Management System CD
Print Function
Describes how to print with color, change 
default printer settings, or describes the 
course of action to take when a problem 
message appears, etc.
Application Software
Describes how to use the application 
software.
Ex: Web Device Monitor, Panafax 
Desktop, Document Manager/ 
Viewer, Client Device Monitor, 
Network Config/Add Editor, Network 
Setup Tool, Embedded Web 
Launcher 
						

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Conventions
Icons
The following icons are used in this manual.
Notation
The following notations are used in this manual.
IconDescription
Indicates important information that must be read in detail. 
Indicates reference Information.
NotationDescription
For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch Panel are 
depicted as “xxx”.
Ex:
Press the Start key and select “More Menus”. 
						

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Table of Contents
Chapter 1 Getting To Know Your Machine
Menu Map............................................................................................................................ 10
Chapter 2 Basic Fax Transmission
Fax Transmission Procedure............................................................................................... 14
Entering a Destination .........................................................................................................16
Manual Dialing ................................................................................................................ 16
Using the Address Book.................................................................................................. 18
Searching for a Destination ............................................................................... “Search”20
Redialing ............................................................................................................ “Redial”23
Transmission with Destination Monitoring ............................................................ “Monitor”24
Talking to the Remote Party Before Transmission .............................................................. 25
Setting Original Quality .................................................................................. “Quality Adj.”26
Setting the Original Size .............................................................................. “Original Size”30
Transmitting 2-Sided Originals ...............................................................“2-Sided Original”32
Verification Stamp .............................................................................. “Verification Stamp”34
Transmitting a Document Stored in Memory ....................................................... “Memory”36
Job Build and SADF ........................................................................“Job Build and SADF”38
Direct Transmission ................................................................................................. “Direct”40
Verifying Communication Status ............................................................... “Comm. Status”42
Rotated Transmission.......................................................................................................... 43
Batch Transmission .............................................................................................................44
Getting an Outside Line Using PIN Code Access ............................................................... 45
Using Program Keys................................................................................“Program/Group”46
Canceling a Communication................................................................................................ 48
To cancel Memory Transmission: ................................................................................... 48
To cancel Direct Transmission: ....................................................................................... 49
Dial Prefix ............................................................................................................................ 50
Chapter 3 Convenient Fax Features
Time Controlled Communication (Deferred) ........................................................................ 52
Deferred Transmission ................................................................................... “Transmit”52
Deferred Polling ................................................................................................ “Polling”54
Polling .................................................................................................................................. 56
Polling ............................................................................................................... “Polling”56
Storing Documents to be Polled......................................................................... “Polled”58 
						

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Using a Mailbox (Confidential Communication) .................................................. “Mail Box”60
What is Confidential Communication?............................................................................. 60
Confidential Transmission ............................................................................................... 61
Confidential Polling .......................................................................................................... 62
Storing Documents for Confidential Polling ..................................................................... 63
Printing a Received Confidential Document .................................................................... 64
Deleting a Confidential Document ................................................................................... 66
Sub-Address Communication ..................................................... “Sub Address Transmit”68
What is Sub-Addressing? ................................................................................................ 68
Sub-Addressed Transmission using Address Book ........................................................ 69
Sub-Addressed Transmission using Manual Dialing ....................................................... 71
Password Communication ....................................................................... “Password XMT”72
What is Password Communication? ................................................................................ 72
Password Transmission .................................................................................................. 73
Setting Password-Protected Transmission...................................................................... 74
Printing Communication Journal ..............................................................“Comm. Journal”76
Transmitting a Document with a Cover Sheet .............................................. “Cover Sheet”78
Chapter 4 Fax Reception
Receiving Documents .......................................................................................................... 80
Automatic Reception ....................................................................................................... 80
Manual Reception............................................................................................................ 81
Print Reduction and Duplex Recording................................................................................ 82
Print Reduction ................................................................................................................82
Duplex Recording ............................................................................................................ 83
Substitute Memory Reception.............................................................................................. 84
Convenient Reception Features .......................................................................................... 86
Selective Reception ......................................................................................................... 86
Fax Forwarding................................................................................................................ 87
Password-Reception ....................................................................................................... 88
Receive to Memory ........................................................................... “Receive to Memory”90
What is Memory Reception? ........................................................................................... 90
Programming Memory Reception .................................................................................... 91
Printing a Document Received in Memory ...................................................................... 92
Chapter 5 Internet Fax
What is Internet Fax?...........................................................................................................94
What is Internet Fax? ...................................................................................................... 94
Using the Internet Fax Feature ........................................................................................ 95
What Internet Fax Can Do ................................................................................................... 96
Sending Email ................................................................................................................. 96 
						

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Receiving Email .............................................................................................................. 97
Inbound Routing .............................................................................................................. 97
Relay Transmission......................................................................................................... 98
Message Delivery Notice (MDN) ..................................................................................... 99
Direct Internet Fax Transmission (Using Direct SMTP) .................................................. 100
Tips for Internet Fax ............................................................................................................ 102
Preparing to Use Internet Fax ............................................................................................. 104
Program Network Parameters......................................................................................... 104
Sending an Email Procedure ............................................................................................... 106
Entering an Email Address .................................................................................................. 108
Using the Onscreen Keyboard ........................................................................................ 109
Using the Address Book.................................................................................................. 110
Searching for Destinations ................................................................................ “Search”112
Using Cc, Bcc and From...................................................................................................... 116
Setting Cc and Bcc.......................................................................................................... 117
Setting From field ............................................................................................................ 118
Setting Subject ................................................................................................................119
Confirming the Destination .............................................................................................. 119
Setting a File Type and a Filename ..................................................“File Type and Name”120
Emailing a Ledger-Sized Document ................................................... “Ledger Email XMT”122
Setting Message Delivery Notice (MDN) ................................................. “Delivery Notice”124
When E-mail Transmission Fails ......................................................................................... 126
Using a Completion Notice ................................................................ “Completion Notice”127
Receiving an Email ..............................................................................................................128
Configure to Receive Email............................................................................................. 128
Receiving Email Automatically ........................................................................................ 128
Receiving Email Manually ............................................................................ “Get Email”129
Receiving Email with the Program Key ........................................................................... 130
Receiving an Email on a Computer ..................................................................................... 132
Receiving Email on Your Computer ................................................................................ 132
Opening Email................................................................................................................. 133
Inbound Routing .................................................................................................................. 134
What is Inbound Routing? ............................................................................................... 134
Routing Setup Flow ......................................................................................................... 135
Settings for Inbound Routing........................................................................................... 136
Programming the Address Book for Inbound Routing..................................................... 137
Using the Relay Feature ...................................................................................................... 140
What is the Relay Feature?............................................................................................. 140
Setting up a Relayed Transmission Network .................................................................. 142
Example of a Relayed Transmission Network ................................................................ 143
Sample Entries in Address Book..................................................................................... 144
Function Parameters for Relay Stations ......................................................................... 146
Settings for Initial Sending Station .................................................................................. 147 
						

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Adding End Receiving Stations for Relayed Transmission ............................................. 148
Relayed Transmission From Internet Fax................................................ “Lan Relay XMT”150
Relayed Transmission From PC .......................................................................................... 152
Requesting a Relayed Transmission from a Computer ................................................... 153
Convenient Application Software..................................................................................... 154
Result of Relayed Transmission .......................................................................................... 156
Useful Terms to Remember................................................................................................. 158
DHCP (Dynamic Host Configuration Protocol) ................................................................ 158
SMTP Authentication ....................................................................................................... 158
Chapter 6 Handling Communication Reservation Files
Editing a Communication Reservation File .......................................................... “File List”160
Displaying a Communication Reservation File List ......................................................... 160
Reading the Reservation Report ..................................................................................... 161
Editing Communication Reservations...............................................“Change Time/Stn”162
Deleting a Communication Reservation File ............................................... “Delete File”164
Printing a Communication Reservation File .................................................. “Print File”165
Adding Documents to a Communication Reservation File .................. “Add Document”166
Resending an Incomplete Document .............................................“Retry Incomp. File”167
Chapter 7 Program Destinations / Program Keys
Address Book ...................................................................................................................... 168
What is Address Book? ................................................................................................... 168
Items Allowed for Entry in the Address Book .................................................................. 168
Adding a Fax Number into the Address Book ..................“01 Add Telephone Number”169
Adding an Email Address to Address Book ............................. “02 Add Email Address”171
Editing Address Book ...................................................................... “03 Modify Station”173
Deleting a Destination from Address Book ....................................... “04 Delete Station”174
Printing the Address Book List ........................................ “00 Print Address Book List”175
Program Keys ...................................................................................................................... 176
What is Program Keys? ................................................................................................... 176
Programmable Items ....................................................................................................... 176
Setting for Program Dialing ............................................................... “02 Program Dial”177
Setting for Group Dialing ....................................................................... “01 Group Dial”179
Editing a Group Dialing.............................................................. “03 Modify Group Dial”181
Deleting the Program Key setting .......................................... “04 Delete Program/GRP”183
Printing the Program List .......................................................... “00 Print Program List”184
Programming Email Manual Reception on Program Keys ......... “05 Manual POP RCV”185 
						

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Chapter 8 Reading Reports/Lists
Transaction Journal .............................................................................................. “Journal”188
Printing Transaction Journal ........................................................................................... 188
Viewing Communication Results on Touch-Panel Display ............................................. 189
Reading Transaction Journal .......................................................................................... 190
Communication Journal ........................................................................... “Comm. Journal”192
Address Book List.............................................................................. “Address Book List”196
Printing Address Book List .............................................................................................. 196
Reading Address Book List ............................................................................................. 197
Program List ................................................................................................ “Program List”198
Printing Program List....................................................................................................... 198
Reading Program List ..................................................................................................... 199
Fax Parameter List ............................................................................ “Fax Parameter List”200
Printing Fax Parameter List............................................................................................. 200
Reading Fax Parameter List ........................................................................................... 201
Individual XMT Journal ........................................................................ “IND. XMT Journal”202
Printing Individual XMT Journal ...................................................................................... 202
Reading Individual XMT Journal ..................................................................................... 203
Chapter 9 Solving Problems
Tips for Solving Problems.................................................................................................... 206
Information Codes ...............................................................................................................208
Power Failure ...................................................................................................................... 214
Checking the Telephone Line .............................................................................................. 215
Chapter 10 Appendix
Replacing the Verification Stamp ........................................................................................ 216
Index.................................................................................................................................... 218 
						

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Memo 
						

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 Chapter 1    Getting To Know Your Machine
Chapter 1
Getting To Know Your Machine
Menu Map
The main screen, and menu for Fax features are as follows:
Address Book Screen
Email Screen
Refer to Sending an Email Procedure 
(see page 106)
Number Pad Screen
Refer to Manual Dialing (see page 16)Search Screen
Refer to Searching for a Destination 
(see page 20)
Basic Menu: 
See page 11.
More Menus: 
See page 12.
Redial: 
See page 23.
Monitor: 
See page 24.