Panasonic Dp C354 Operating Instructions Manual

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 Chapter 5    Internet Fax
7Select an end receiving station to 
which the relay station relays.
zFor instructions on how to enter 
destinations, refer to Entering a 
Destination (see page 16).
zMultiple stations can be programmed as end 
receiving stations.
8Press the Start key.
Email is sent to the relay station, together with 
the fax number of the end receiving station.
When the relay station completes the 
transmission to the end receiving station, a 
communication journal is delivered.
zIf the transmission fails, an error response is 
delivered from the mail server and is printed 
on this machine.
The error response contains an error 
message and a copy of the first page of the 
document to alert you of the transmission 
failure.
For more details, refer to When E-mail 
Transmission Fails (see page 126).
zRelayed transmission requests can be pre-
programmed in the address book 
beforehand to ease later operational 
complexities. Refer to Adding End 
Receiving Stations for Relayed 
Transmission (see page 148). 
						

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Relayed Transmission From PC
Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to 
one or multiple G3 Fax machines automatically through the Internet Relay Station.
The Internet Relay Station (your machine) must be properly setup with all the required parameters.
Internet Mail Server
PC PCLAN
Internet Relay 
Station
G3 Fax
PSTNEnd Receiving 
Sta t io n
G3 Fax
G3 Fax 
						

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Requesting a Relayed Transmission from a Computer
Requesting a relayed transmission, fill the field in your mailer that corresponds to the destination (To) in 
the following manner:
Sample entry:
sg-rly#[email protected]
zWhen relayed transmission completes, a communication journal is Emailed to the initial sending station, and a 
fax relay log is emailed to the administrator computer that is pre-programmed in “37 Manager’s Email Addr” of 
the relay station.
Entry exampleExplanation
sg-rly Enter the Relay XMT Password. (It must match the Relay XMT Password pre-
programmed in the relay station.)
#8133111234 Enter the telephone number of the fax station.
In addition to the telephone number, address book information may be entered between # 
to @.
If a pause is required in dialing an outside line from an extension by using a PBX 
(exchange) or similar equipment, enter a hyphen (-) in place of the fax number.
After @ The host and domain names registered with the DNS server. 
						

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Convenient Application Software
„TIFF Converter
The TIFF converter is an application that converts files created in another application to the Internet 
Fax-ready TIFF format. 
Files created by MS-Word, or Excel (*.doc and *.xls) cannot be transmitted by Internet Fax as Email 
attachments in their original form.
To transmit files created by MS-Word, or Excel from a computer to Internet Fax, it is necessary to 
have them converted to the Internet Fax-ready TIFF format using the TIFF converter. 
zNormally, select 200 dpi as a resolution for the conversion. When you are sending a detailed graphic 
documents to a Panasonic Internet Fax, you can specify 600dpi resolution for better clarity.
„TIFF Converter Mail Linking Program
A TIFF Converter Mail Linking Program is an add-in program for the TIFF Converter that links the 
Email client for MAPI to the TIFF converter for the Internet FAX.
Before sending a printed image as Email from the application to the Internet FAX, you have to 
convert the file into the format that the Internet FAX is allowed to receive, and print as an Email 
using the TIFF file creation function. You also have to send that file to the Internet FAX as an 
attached document.
TIFF Converter Mail Linking Program allows you to automatically create TIFF files by pressing one 
button from the TIFF Converter for the Internet FAX.
You can download the Panasonic’s TIFF Converter, and TIFF Converter Mail Linking Program, and 
their respective User’s Guide from the following URL. Click IFAXVIW (TIFF Viewer), and download the 
required software.
   http://panasonic.co.jp/pcc/en/ 
						

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Memo 
						

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Result of Relayed Transmission
When the relayed transmission feature is used, two reports as described below are transmitted from 
the relay station to the initial sending station, and administrator’s computer confirming the results of a 
relayed transmission.
„Relayed Transmission Report (communication journal)
When a relay station completes a relayed transmission, it transmits a Relayed Transmission Report 
(Communication Journal) to the initial sending station to report the relay result. 
The Relayed Transmission Report (Communication Journal) is transmitted when “143 Relay XMT 
Report” has been set to “Always” or “Inc Only” in Function Parameters.
No.ItemExplanation
(1) Indication of 
communication modeIndication of communication mode.
(2) Start time of 
communicationStart time of communication.
(3) End time of 
communicationEnd time of communication.
(4) File number 001 to 999 (When the communication is stored into the memory, a file 
number is assigned for each communication.)
(5) Station number Sequential number of the Stations.
(6) Communication result Communication result
“R-OK” indicates that the Relayed XMT Request was successful.
“3-digit Info Code” indicates that the communication has failed.
(7)
Key name or mark
 mark indicates dialing by direct number dialing.
(8) Recorded name in the 
Address Book, direct 
dialing number, or Email 
AddressRecorded name in the Address Book, direct dialing number, or Email 
Address.
************** - Comm. Journal - ******************* Date MMM-dd-yyyy ***** Time 15:00 ********
  
(1)                                        (2)                        (3)
Mode = Relayed Transmission                Start=MMM-dd 15:00      End=MMM-dd 15:00
   File No.= 050 
(4)
(5)     (6)     (7)                (8)                                             (9)      (10)
STN     Comm.   Key Name           Station Name/Email Address/Telephone No.  Pages    Duration
No.                
001     R-OK    [STOCKHOLM       ] STOCKHOLM                                 001/001  00:00:15
002     R-OK    [ROME            ] ROME                                      001/001  00:00:15
                                                          - PANASONIC -
*****DP-xxxxx************************** - HEAD OFFICE      - ****** - 201 555 1212 - ********** 
						

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„Fax Relay Log Email
Each time a relay station completes a transmission, it Emails a Fax Relay Log to the administrator 
computer that is pre-programmed in “37 Manager’s Email Addr”.
(9) Number of pages 
transmitted or receivedThe 3-digit number is the number of pages successfully transmitted or 
received.
When the documents are stored into the memory, two 3-digit numbers will 
appear. 
The first 3-digit number represents the number of pages successfully 
transmitted. 
The second 3-digit number represents the total number of pages that were 
attempted to be transmitted.
(10) Duration of 
CommunicationDuration of Communication.
No.Explanation
(1) Email address of the sender’s Internet Fax or PC.
(2) Fax telephone number of the end receiving station.
No.ItemExplanation
(1)
(2) 
						

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Useful Terms to Remember
DHCP (Dynamic Host Configuration Protocol)
DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, 
an Internet Fax can automatically acquire a unique IP address each time it connects to a network 
making IP address management an easier task for network administrators. When an Internet Fax logs 
on to the network, the DHCP server selects an IP address from a master list, and assigns it to the 
system.
If you wish to enable the Direct Internet Fax Transmission on your Internet Fax, a static (reserved by a 
Network Administrator) IP address and configurations must be used instead of the DHCP operation, 
contact Authorized Panasonic dealer. (See page 100)
SMTP Authentication
Since the Internet debuted as an electronic infrastructure of global dimensions, the communications 
equipment market has been growing at a phenomenal rate. Yet, technologies help enhance Internet 
security are yet to come. There are some reasons.
1. Internet mail is a multi-hop (multi-protocol, multi-device) structure, so transmission line-based 
security is typically difficult to implement.
2. No exclusive technologies recommended by the Internet Fax standards are available.
3. Encryption-based authentication systems are presently available as standard solutions that drive 
system enhancement and integrity. Such an authentication entry has been embedded in a 
authentication feature, such as SASL (Simple Authentication and Security Layer).
Many Internet service providers (ISPs) support authentication methods in one form or another. The 
authentication options provided by this machine are as follows:
1. SMTP Authentication Extension Service (SMTP AUTH) - while sending
When users log on, they are authenticated by their user name and password, thereby preventing 
unauthorized users from sending, or relaying faxes.
2. APOP authentication service (APOP) - while receiving
A scheme of password encryption used for receiving Email.
3. POP before SMTP
To allow prior access to a POP3 server specified before the start of transmission to grant the 
permission to use the SMTP server. 
						

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Memo 
						

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 Chapter 6    Handling Communication Reservation Files
Chapter 6
Handling Communication Reservation Files
Editing a Communication Reser vation File
Your machine has a document image memory which enables you to reserve memory transmission, 
memory deferred transmission, memory polling and so on.
After reserving the communications in memory, you may need to change the settings of the 
communication(s) while it is still in memory. This section describes how to use the file editing features.
Displaying a Communication Reservation File List
To display a communication reservation file list, follow the steps below:
1Press the Fax key.
2Select “More Menus”.
3Select “Edit File Mode”.
4Select “File List”.
5Select   or   to display the 
communication reservation file.
6To print the communication reservation 
report, 
Select “List Print”.
7When the verification has completed, 
Select “OK”.
8To return to standby, press the Reset 
key.