Panasonic Dp C354 Operating Instructions Manual

							121
 Chapter 5    Internet Fax
7Enter a filename, and then select 
“OK”.
zThe filename can be up to 20 characters 
long.
zFor instructions on using the onscreen 
keyboard, refer to Before Starting in the 
Operating Instructions (For Function 
Parameters) on the provided CD-ROM.
zIf you make a mistake, select “Back Space” 
to delete one character at a time, or move 
the cursor to the beginning of the field, and 
then select Clear key to delete the entire 
entry.
8Select “Address Book” and then, set 
an Email Address.
zRefer to Entering an Email Address (see 
page 108).
9Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts email transmission. 
						

							122
 Chapter 5    Internet Fax
Emailing a Ledger-Sized Document
Receiving stations may not receive large documents, it depends on their recording capability (paper 
size).
If you want to transmit a document larger than A4/Letter, such as a Ledger size, by using the Internet 
Fax feature, check the paper size capability of the receiving station before transmission. If the receiving 
station is capable of receiving a Ledger-sized document, you can send the document without reducing 
its size.
zWhen “Ledger Email XMT” is not set to “On”, the document will be reduced according to the setting of “141 
LAN XMT Reduce” in Function Parameters (Fax/Email Settings>Fax Parameters). For more details on 
document size reduction, refer below.
zFor information about programming LAN XMT Reduce in Function Parameters, refer to Fax/Email Settings in 
the Operating Instructions (For Function Parameters) on the provided CD-ROM.
„Document Sizes and Transmitted/Received Document Sizes
When a document is larger than A4/Letter, such as a Ledger size, is transmitted by Internet Fax, it is 
reduced in size as described in the table below. Whether the document is reduced or not depends on 
the setting of Ledger Email XMT and the Function Parameters.
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “More Menus”.
4Select “Select Mode”.
Document 
sizeTransmitted/Received document size
“Ledger Email XMT” has been 
set to “On”“Ledger Email XMT” has been set to “Off”
“141 LAN XMT Reduce” has 
been set to “Invalid” in 
Function Parameters“141 LAN XMT Reduce” has 
been set to “Valid” in Function 
Parameters
Ledger Ledger B4 A4/Letter
B4 B4 B4 A4/Letter
A4/Letter A4/Letter A4/Letter A4/Letter 
						

							123
 Chapter 5    Internet Fax
5Select “Ledger Email XMT”.
6Select “On”, and then select “OK”.
7Set an Email Address.
zRefer to Entering an Email Address (see 
page 108).
8Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts email transmission.
The document is 
transmitted at the same 
ratio scale as it has 
been scanned.
The document is 
transmitted, reduced in 
size according to the 
setting of “141 LAN 
XMT Reduce” pre-
programmed in 
Function Parameters 
(Fax/Email Settings> 
Fax Parameters). 
						

							124
 Chapter 5    Internet Fax
Setting Message Deliver y Notice (MDN)
To enable Message Delivery Notice feature, follow the procedures below.
zStandard setting of “173 Delivery Notice” can be changed in Function Parameters (Fax/Email Settings> Fax 
Parameters). For instructions on how to change the standard setting, refer to Fax/Email Settings in the 
Operating Instructions (For Function Parameters) on the provided CD-ROM.
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “More Menus”.
4Select “Select Mode”.
5Select “Delivery Notice”.
6Select “On”, and then select “OK”.
Message Delivery 
Notice (MDN) request is 
enabled.
Message Delivery 
Notice (MDN) request is 
disabled. 
						

							125
 Chapter 5    Internet Fax
7Set an Email Address.
zRefer to Entering an Email Address (see 
page 108).
8Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts email transmission.
When the Email is opened at the receiving 
station, a delivery notice will be Emailed 
automatically. 
						

							126
 Chapter 5    Internet Fax
When E-mail Transmission Fails
If the Email fails to reach its destination, an error mail is returned from the mail server, and is printed on 
the machine. The error mail includes an error message, and the image of the first page of the 
transmitted document to alert the sender the conditions of the failure.
Failure Report Sample (Unknown User) 
						

							127
 Chapter 5    Internet Fax
Using a Completion Notice 
The Completion Notice feature notifies your computer when the sending Email, or Fax Transmission is 
completed.
zBefore using this function, install the Panasonic Document Management System and PCL Printer Driver, and 
then set up each software.
zRefer to Completion Notice in the Operating Instructions (For Setting Up) of provided booklet.
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “Basic Menu”.
4Select “Completion Notice”.
5Select a computer to be informed, and 
then select “OK”.
6Select “Email”
7Set an Email Address.
zRefer to Entering an Email Address (see 
page 108)
.
8Press the Start key.
The original(s) are stored into memory with a 
file number. Then starts email transmission.
When the Email is sent, completion notice is 
also sent to the computer. 
						

							128
 Chapter 5    Internet Fax
Receiving an Email
If the machine connects to a network as a POP Client, it can receive Email either automatically or 
manually. The Email reception method from a POP Server varies depending on the POP settings 
programmed in Function Parameters.
Configure to Receive Email
Program the following parameters in Function Parameters (Fax/Email Settings> Fax Parameters) to 
receive Email:
zFor instructions on how to configure the POP Server, refer to Fax/Email Settings in the Operating Instructions 
(For Function Parameters) on the provided CD-ROM.
zWith POP manual reception pre-programmed on a program key, POP Email can be retrieved by a user name 
other than the one pre-programmed as local station information.
Receiving Email Automatically
With “147 Auto POP Receive” set to “Va li d”, and POP acquisition interval set between 1 and 60 
minutes in Function Parameters (Fax/Email Settings> Fax Parameters), queries are transmitted to the 
POP Server periodically to check for new mail.
If there is Email on the POP Server when a query is transmitted, it is retrieved and printed 
automatically.
Item NameSetting
“
146 POP Timer”Set the time interval for checking the Email on POP Server.
• Set an interval between 0 and 60 minutes.
• An interval setting of 0 minutes would not retrieve Email 
automatically.
“
147 Auto POP Receive”Set whether to send queries to the POP Server periodically.
• If there is Email, it is retrieved and printed.
• If this parameter is set to “Invalid”, only the number of the 
incoming Email messages on the POP Server appears on 
the display.
“
148 Del POP Receive Mail”Set whether to delete the Email from the server after it has been 
retrieved.
“149 Del POP Error Mail”Set whether to delete Email from the server when the attached file is 
in a format that cannot be printed. 
						

							129
 Chapter 5    Internet Fax
Receiving Email Manually
With “147 Auto POP Receive” set to “Invalid” in Function Parameters (Fax/Email Settings> Fax 
Parameters), Email is received manually.
zWith POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP Server 
periodically to check for new mail, and the number of the incoming Email messages on the server appears on 
the display.
1Press the Fax key.
2Check for incoming mail(s).
3Select “Basic Menu”.
4Select “Get Email”.
The retrieved Email is printed. 
						

							130
 Chapter 5    Internet Fax
Receiving Email with the Program Key
This function allows others to share your machine to retrieve their Emails from the POP Server by pre-
programming their POP User Names, and POP Passwords into the Program Keys. They will be able to 
retrieve their Emails by simply pressing the associated Program Key.
zIf security is of a great concern, and it is necessary to prevent unauthorized personnel from retrieving your 
Email from the POP Server, leave the POP Password field blank when programming the Program Key.
By leaving it blank, the machine will prompt you to enter the POP Password when the Program Key is pressed 
to retrieve mail.
zFor instructions on how to program POP reception on program key, refer to Programming Email Manual 
Reception on Program Keys (see page 185).
1Press the Fax key.
2Select “Program/Group”.
3Select the program key on which POP 
reception is pre-programmed.
When the POP Account name entry prompt 
window opens, enter the POP Account name, 
and then enter the password.
The Email is retrieved, and printed.