Panasonic Dp C354 Operating Instructions Manual

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 Chapter 2    Basic Fax Transmission
6Select “Address Book”, and then 
select a destination.
zRefer to Entering a Destination (see page 
16).
7Press the Start key.
Transmission starts immediately upon 
scanning.
zFor instructions on how to cancel a 
transmission, refer to Canceling a 
Communication (see page 48). 
						

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 Chapter 2    Basic Fax Transmission
Verifying Communication Status
To verify the communication status, follow the steps below:
1Press the Fax key.
2Select “Basic Menu”.
3Select “Comm. Status” while the call 
session is in progress.
4Verify the communication status.
5When the verification is completed, 
select “OK”. 
						

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 Chapter 2    Basic Fax Transmission
Rotated Transmission
If an A4/Letter-sized document is loaded in a portrait position, it could be interpreted as an A3/Ledger 
size on the receiving station. To avoid this misinterpretation, the machine is configured to support 
rotated transmission.
Set “78 Rotation XMT” to “Va li d” in Function Parameters (Fax/Email Settings> Fax Parameters). This 
allows an A4/Letter-size document to be rotated by 90 degrees automatically when they are loaded in 
a portrait position, so that it is transmitted in the same orientation as it would have been loaded in a 
landscape position.
zThe standard setting of “78 Rotation XMT” is set to “Valid”. For instructions on how to change the standard 
setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided 
CD-ROM.
zThe rotated transmission feature only works with memory transmissions, and not with direct transmissions.
„Rotation XMT set to “Valid” 
„Rotation XMT set to “Invalid” 
Sender
Receiver Rotated 90 degrees
Set as Portrait
Set as LandscapeScanning Direction
A4/Letter
Scanning Direction Scanning 
Width
Sender
Receiver
Prints on A3/Ledger sizePrint size reduced to 70%
Set as (Portrait)
Prints on A4/Letter size
100% 
						

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 Chapter 2    Basic Fax Transmission
Batch Transmission
The batch transmission feature is useful in controlling the reduction of transmission time and telephone 
costs. In a batch transmission job, the machine sorts documents bound for the same destination(s), 
and collectively handles them as one reserved document (file) to be transmitted in a single call.
There are two types of batch transmissions available:
• Real Time Batch Transmission:
During the memory transmission, your machine searches its memory for reserved files (up to 4 files) 
to transmit to the same destination, and automatically batches, and then transmits them in a single 
call.
zThe machine cannot batch a file(s) that is/are waiting for redialing, or are currently being sent, but will 
batch files that are pending to be dialed.
• Delayed Batch Transmission:
This feature requires the scheduling of the time for the batch transmission into a Program key in 
advance. All transmission(s) using this Program key are batched and transmitted at the registered 
time. 
to NY
to LA
to London
NYto LA
to London
Time
LA
London Ex. Real Time Batch Transmission 
						

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 Chapter 2    Basic Fax Transmission
Getting an Outside Line Using PIN Code 
Access
If your PBX requires a PIN (Personal Identification Number) Code to access an external line, your 
machine can be set to prompt the user to enter the PIN Code before dialing.
This function is available when “39 PIN Code Access” in Fax/Email Settings> Fax Parameters is set to 
“Suffix” or “Prefix”.
When “39 PIN Code Access” is set to “Prefix”, the dialing procedure is as follows.
zThis feature is not available when dialing from a connected external telephone.
zThe standard setting of “39 PIN Code Access” is set to “None”. For instructions on how to change the 
standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the 
provided CD-ROM.
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax Key.
3Set “Quality Adj.” as required.
zRefer to Setting Original Quality (see page 
26).
4Select “Address Book”, and then 
select a destination.
zRefer to Entering a Destination (see page 
16).
5Press the Start key.
6Enter a PIN Code, and then select 
“OK”. (Up to 36 digits).
The original(s) are stored into memory with a 
file number. Then starts dialing the telephone 
number. 
						

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 Chapter 2    Basic Fax Transmission
Using Program Keys
If frequently used communication tasks are pre-programmed onto a respective program dialing button, 
the programmed operating sequence can be recalled by simply selecting the assigned button.
Program dialing does not only simplify repetitive, or complex operational sequences but also prevent 
operator errors.
To use a program key, follow the steps below:
zTo use this feature, the operating sequence must be programmed onto the button in advance.
Refer to Setting for Program Dialing (see page 177).
zTo check what operation was pre-programmed onto a program button, confirm by printing the program list. 
Refer to Printing the Program List (see page 184).
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “Program/Group”.
4Select the program key.
5Press the Start Key.
Communication starts, or stores original(s) 
into memory. 
						

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 Chapter 2    Basic Fax Transmission
Memo 
						

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 Chapter 2    Basic Fax Transmission
Canceling a Communication
To cancel a communication, follow the steps below:
To cancel Memory Transmission:
1Press the Fax key.
2Press the Stop key while the 
communication is in progress.
3Select “Ye s” to stop a communication.
4Select “Ye s” to print a communication 
journal, or “No” if a communication 
journal is not desired. 
						

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 Chapter 2    Basic Fax Transmission
To cancel Direct Transmission:
1Press the Stop key while the 
communication is in progress.
2Select “Ye s” to stop a communication.
3Remove the document. 
						

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 Chapter 2    Basic Fax Transmission
Dial Prefix
Your machine has the following functions to utilize your existing Fax Phone Numbers database.
• LDAP database search for fax phone numbers (Directory Search)
• Import an existing fax phone number list in CSV file format (Network Address Book Editor software)
Since the phone numbers in such database are usually 10-digit numbers that are not in the format of 
numbers that are actually dialed through your PBX.
Ex:
• A fax phone number in the database is shown as 212 555 1234
• A long distance fax phone number format that is dialed via a PBX, is as 9+1+212 555 1234
The dial prefix function allows you to program a Dial Prefix including a PBX Dial-out Prefix (e.g. “9”), 
the Long Distance Call Code (=1), and the pre-programmed Dial Prefix will be automatically dialed only 
when the fax phone number is a 10-digit number, allowing you to utilize the existing database without 
modifying it.
To enable this function, enter the Dial Prefix number of “122 Dial Prefix”. For instructions on how to 
change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function 
Parameters) on the provided CD-ROM.
zOnly numbers (0 to 9) will be counted for 10 digits. Any other characters or symbols (such as “-” will be 
ignored.)
zThis function is not available when using Monitor Dialing, or Off-hook dialing with either the optional handset or 
an external telephone set.
If the number to dial is a 10-digit number.
(See Note)
Ex: 212 111 1234
If the number to dial is NOT a 10-digit number.
Ex: 9-222 9876 (8 digits)
9-1 312 333 4567 (12 digits)
Dial Prefix = 9-1
(- represents a pause)
212 111 1234
312 222 4321
213 333 9876
Dials with Dial Prefix 
number appended
9-1 + 212 111 1234
(Automatically appends)
Dials without the 
Dial Prefix number
  9-222 9876
  9-1 312 333 4567
Sends the document(s)
Address Book Dialing
Manual Number Dialing
LDAP Search Dialing