Panasonic Dp C354 Operating Instructions Manual

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 Chapter 5    Internet Fax
Relay Station
• Sends Email received from the initial sending station to an end receiving station (a fax station 
connected to the telephone line: Ex: Stockholm/Berlin/Rome) as a fax document.
If multiple end receiving stations are specified, the Email is broadcasted to them.
• Each time a relay station completes a transmission, it transmits a Relayed Transmission Report 
(Communication Journal) to the initial sending station to designate its relayed transmission request, 
and Emails a Fax Relay Log to the administrator’s computer at the relay station.
End Receiving Station(s)
• On receiving a fax document from the relay station, the mail header and mail text will be printed on 
the first page, and the file attachment (TIFF) on the next, and subsequent pages.
„Example 2: Intranet Relaying Network
Computer (PC)
• Send Emails to Intranet Relay Station via Mail Server.
zFor operating instructions on how to request relayed transmission from a computer, refer to Relayed 
Transmission From PC (see page 152).
Mail Server
• Forwards Email to the Intranet Relay Station.
Mail Server
PC PCLAN
Intranet Relay 
Sta t io n
G3 Fax
G3 Fax
G3 Fax 
						

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Setting up a Relayed Transmission Network
This section explains how to set up a relayed broadcasting network.
„What is the Hardware Configuration?
A relay network needs the following kinds of equipment:
• Internet Fax or computer (Initial Sending Station)
• Internet Fax supporting the relayed transmission feature (Relay Station)
• G3 fax station connected to the telephone line (End Receiving Station)
„What is the Communication Charge?
• Email is transmitted from the initial sending station to the relay station via Internet, saving both the 
time and charges on long-distance calls.
• A telephone charge accrues on the fax transmission from the relay station to the end receiving 
station.
„How can I confirm the completion of a transmission?
• When the relay station completes a transmission to the receiving station, it transmits a Relayed 
Transmission Report (Communication Journal) to the initial sending station to report the 
completion of a fax transmission.
• The relay station also Emails a Fax Relay Log to the administrator’s computer at the relay station.
„How to Program?
• Program required network parameters in your machine. (See page 104)
• To use the relayed transmission feature, program the required function parameters in Function 
Parameters for Relay Stations (see page 146), and Settings for Initial Sending Station (see 
page 147). 
A sample network is shown on the next page.
• Add Relay Station and End Receiving Station to Address Book by referring Sample Entries in 
Address Book (see page 144, and 145) and Adding End Receiving Stations for Relayed 
Transmission (see page 148, and 149). To set up relayed transmission network properly, consult 
authorized Panasonic dealer. 
						

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 Chapter 5    Internet Fax
Example of a Relayed Transmission Network 
An example of a relayed transmission network using relay stations at two locations is shown below.
• This network has an initial sending station (New York) connected to relay stations (London and 
Singapore).
• Documents are transmitted from the relay stations (London/Singapore) to end receiving stations 
(Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the telephone lines.
• This network uses relay stations at two locations.
• A single relayed transmission request made from the initial sending station (New York) allows a 
document to be transmitted to the end receiving stations (Stockholm, Rome, Tokyo, Hong Kong, 
Sydney and others) via the relay stations (London, Singapore).
New York
London
Stockholm
Tel. No.: 46 8 111 1234
Rome
Tel. No.: 39 6 111 1234
Singapore
Sydney
Tel. No.: 61 2 111 1234
Wellington
Tel. No.: 64 4 111 1234 Hong Kong
Tel. No.: 852 23123456Tokyo
Tel. No.: 81 33 111 1234 Berlin
Tel. No.: 46 611 111 1234
New York
Email Address:  [email protected]
Host Name: newyork
Relay XMT Password: usa-rlyLondon
Email Address:  [email protected]
Host Name: london
Relay XMT Password: uk-rly
Singapore
Email Address:  [email protected]
Host Name: singapore
Relay XMT Password: sg-rly 
						

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Sample Entries in Address Book
„Table 1: Initial Sending Station (New York)
zTelephone number : 212 111 1234
zEmail address (SMTP) : [email protected]
zHost name : newyork
zRelay XMT password : usa-rly
„Table 2: Relay Station (London)
zTelephone number : 71 111 1234
zEmail Address (SMTP) : [email protected]
zHost name : london
zRelay XMT password : uk-rly
Station NameEmail Address/Telephone NumberRelay Station 
Address
London [email protected]
Stockholm 46 8 111 1234 “London Relay”
Singapore [email protected]
Tokyo 81 33 111 1234
“Singapore Relay”
London Relay [email protected]
Singapore Relay [email protected]
Rome 39 6 111 1234 “London Relay”
Hong Kong 852 23123456
“Singapore Relay”
Sydney 61 2 111 1234“Singapore Relay”
Station NameEmail Address/Telephone NumberRelay Station 
Address
New York [email protected]
Stockholm 46 8 111 1234
“London Relay”
Singapore [email protected]
Tokyo 81 33 111 1234 “Singapore Relay”
Singapore Relay [email protected]
Rome 39 6 111 1234
“London Relay”
Hong Kong 852 23123456 “Singapore Relay”
Sydney 61 2 111 1234 “Singapore Relay”
London Relay [email protected] 
						

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„Table 3: Relay Station (Singapore)
zTelephone number : 65 111 1234 
zEmail Address (SMTP) : [email protected]
zHost name : singapore
zRelay XMT password : sg-rly
Station NameEmail Address/Telephone NumberRelay Station 
Address
London [email protected]
Stockholm 46 8 111 1234 “London Relay”
New York [email protected]
Tokyo 81 33 111 1234
“Singapore Relay”
London Relay [email protected]
Rome 39 6 111 1234 “London Relay”
Hong Kong 852 23123456
“Singapore Relay”
Sydney 61 2 111 1234“Singapore Relay”
Singapore Relay [email protected] 
						

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 Chapter 5    Internet Fax
Function Parameters for Relay Stations
Program the following parameters to use this machine as a relay station in Function Parameters:
ItemRequired function ParametersExplanation
1 Fax Parameters
“142 Relay XMT“Selecting whether the machine will accept and perform G3 relayed 
transmission.
• Invalid
Machine will not accept a Relay XMT request.
• Valid
Machine will accept a Relay XMT request.
2 Fax Parameters
“143 Relay XMT Report“Selecting how the COMM. Journal for relayed transmission is sent to 
the originator.
•Off
Do not send.
•Always
The COMM. Journal is always sent after a Relay Communication is 
completed or has failed.
•Inc Only
The COMM. Journal is sent if the Relay Communication to the 
destination has failed.
3 User Parameters
“36 Relay XMT Password “Enter a Relay XMT Password (up to 10 characters) to be used for the 
protection against unauthorized (outside) stations from accessing your 
machine to relay messages to a G3 fax machine via PSTN. This 
password should be given out to authorized people only.
zProgram “Relay XMT Password” to enable this machine to 
work as a relay station.
As the relay password is transmitted in the header of Email, it should 
be differentiated from the Email Address as used by Email or Internet 
Fax. A relay password pre-programmed in this way would be easy to 
identify when Internet Fax is received.
4 User Parameters
40 to 49
“Relay Domain (01)“to “Relay 
Domain (10)“Register up to 10 Domain Names (up to 30 characters) that your 
machine will accept Relayed Transmission.
Requests to relay a message to another G3 fax machine via PSTN.
Ex: Registered Domain Names
 (01): panasonic.co.jp
 (02): abc.iFax.com
 (03): panasonic.com
zTo increase network security by protecting from third party 
access to the relay station. Enter a relay-permitted domain 
name, and an administrator Email Address for every relay 
station.
zIf the whole domain name is left blank, Internet Fax will 
receive relayed transmission requests from all the domain 
names. 
						

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 Chapter 5    Internet Fax
For more Function Parameters details, refer to Fax/Email Settings in the Operating Instructions (For Function 
Parameters) on the provided CD-ROM.
Settings for Initial Sending Station
To use the machine as an initial sending station, program the following parameters in Function 
Parameters:
5 User Parameters
“37 Manager’s Email Addr”
Register the Department Manager’s Email Address for supervising, 
and cost control purposes. Once registered, the machine will send an 
Email notification to the Email Address for each Relayed XMT 
Request received from a remote station. The following information is 
sent.
(From:  The Email Address of the originating station.)
(To:  The telephone number of the destination G3 fax machine.)
ItemRequired function ParametersExplanation
1 Fax Parameters
“140 LAN RLY XMT Request”
Select “Valid” to use this machine as an initial sending station.
• Invalid
Select to disable relayed transmission.
• Valid
Select to enable relayed transmission.
ItemRequired function ParametersExplanation 
						

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Adding End Receiving Stations for Relayed Transmission
You can add end receiving stations to the Address Book by the following procedure.
zIf broadcasting to multiple end receiving stations is required, use group dialing. (See page 179)
z“140 LAN RLY XMT Request” must have been set to “Va l i d” in Function Parameters (Fax/Email Settings> Fax 
Parameters) to have a LAN relayed transmission request pre-programmed in the address book. For more 
operational details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the 
provided CD-ROM.
zFor instructions on registration in the address book, refer to Address Book (see page 168).
zYou cannot use the address registered for Relayed Transmission for Confidential Communication, Sub-
Address Communication, and Password Transmission. Register an address without a relayed station. (See 
page 169)
1Press the Function key.
2Select “Fax/Email Settings”.
3Select “00 Address Book”.
4Select “01 Add Telephone Number”.
5Enter a fax number, and then select 
“OK”.
zSelect “Clear” to delete the fax number one 
digit at a time.
z
For instructions on using the onscreen 
keyboard, refer to 
Manual Dialing (see page 
16)
. 
						

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 Chapter 5    Internet Fax
6Enter a station name, and then select 
“OK”.
zEnter a station name up to 15 characters.
zFor instructions on using the onscreen 
keyboard, refer to Before Starting in the 
Operating Instructions (For Function 
Parameters) on the provided CD-ROM.
7Enter a Key Name, and then select 
“OK”.
zKey Names are displayed on the touch-
panel display to select destinations.
zFor instructions on using the onscreen 
keyboard, refer to Before Starting in the 
Operating Instructions (For Function 
Parameters) on the provided CD-ROM.
8Select whether to add a station to 
“Favorites”.
9Select a relay station or enter the 
Email address of a relay station, and 
then select “OK”.
zThis screen appears when “140 LAN RLY 
XMT Request” has been set to “Va l i d” in 
Function Parameters (Fax/Email Settings> 
Fax Parameters).
zOnly one destination can be programmed as 
a relay station.
zPress Reset key to return the machine to 
the initial screen of the current active mode.
z
Before you select a relay station, you must 
pre-program an Email address with Relay 
XMT Password as the user name. As follows; 
“Relay XMT Password “@” the host and 
domain names registered with the DNS 
server”
Ex: [email protected]
Select to show the 
station in “Favorites”.
Select not to show the 
station in “Favorites”. 
						

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 Chapter 5    Internet Fax
Relayed Transmission From Internet Fax
Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations.
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “More Menus”.
4Select “Lan Relay XMT”.
5Select a Relay Station or enter the 
Email Address of the relay station.
zOnly one destination can be programmed as 
a relay station.
zFor instructions on how to enter 
destinations, refer to Entering an Email 
Address (see page 108).
6Press the Start key.
Internet Mail Server
PCLAN
Internet Fax
G3 Fax Internet Fax
PSTN
G3 Fax
G3 Fax