Panasonic Dp C354 Operating Instructions Manual

							161
 Chapter 6    Handling Communication Reservation Files
Reading the Reservation Report
Items covered in the reservation report are as follows:
No.ItemExplanation
(1) File Number If the file is now being executed, an “*” is indicated on the left of the 
file number.
(2) Communication Type Communication type (for example, polled transmission, polling 
reception and memory transmission).
(3) Created date/time Date/time that these files were stored.
(4) Start time If the file is a Timer Controlled Communication, the start time is 
printed in this column. If the file is an incomplete file, “Incomp” is 
printed in this column.
(5) Page(s) The number of stored page(s).
(6) Destination Key name(s)/ Manual dialing location(s).
*************** -File List- *********************** Date MMM-dd-yyyy ***** Time 09:11 ********
File  Comm. Type       Created Time Start Time  Pages Destination(s)
 
 No.
 020  Mem. Def. XMT    MMM-dd 19:54   10:50     001   [pana03         ]
 021  Mem. Def. XMT    MMM-dd 19:56   10:30     001   [pana01         ] [pana03         ]
*038  Memory XMT       MMM-dd 09:02             005   [pana_Lanrelay  ]
                                                         - PANASONIC         -
***** DP-xxxx ********************** - HEAD OFFICE     - ***** - 201 555 1212 - **************
(1) (2) (3) (4) (5) (6) 
						

							162
 Chapter 6    Handling Communication Reservation Files
Editing Communication Reservations
To change the start time and/or stations in a communication file, follow the steps below.
zCommunication reservations for the documents being transmitted cannot be modified.
1Press the Fax key.
2Select “More Menus”.
3Select “Edit File Mode”.
4Select “Change Time/Stn”.
5Select  or  to display a 
communication reservation file to be 
edited, and then select “OK”.
zIf you do not need to program a timer 
controlled communication, go to step 7.
6Edit the communication time, and then 
select “OK”.
zTo leave the communication time 
unchanged, Select “OK”.
zSelect “Clear” to delete the input time, one 
digit at a time. 
						

							163
 Chapter 6    Handling Communication Reservation Files
7Edit the destination.
zTo delete a destination(s), select “Delete”, 
and then go to step 9.
zTo add destination(s), select “Add”, and 
then go to step 8. 
8Select the destination, and then select 
“OK”.
9When the change completes, select 
“OK”.
10To return to standby, press the Reset 
key. 
						

							164
 Chapter 6    Handling Communication Reservation Files
Deleting a Communication Reservation File
To delete a file in memory, follow the steps below.
zYour machine cannot delete the file while it is being sent.
1Press the Fax key.
2Select “More Menus”.
3Select “Edit File Mode”.
4Select “Delete File”.
5Select  or  to display a 
communication reservation file to be 
deleted, and then select “OK”.
zSelect “All Files” to select all 
communication reservation files.
zTo cancel the deletion, select “Cancel”.
6Select “Ye s”.
zTo cancel the deletion, Select “No”.
7To return to standby, press the Reset 
key. 
						

							165
 Chapter 6    Handling Communication Reservation Files
Printing a Communication Reservation File
Communication reservation files stored in memory can be printed.
zYour machine cannot print the document while it is being sent.
1Press the Fax key.
2Select “More Menus”.
3Select “Edit File Mode”.
4Select “Print File”.
5Select  or  to display the 
communication reservation file you 
want to print.
6Select a communication reservation 
file to be printed, and then select “OK”.
zTo cancel the print, select “Cancel”.
7Selected communication reservation 
file is printed.
8To return to standby, press Reset key. 
						

							166
 Chapter 6    Handling Communication Reservation Files
Adding Documents to a Communication Reservation File
Documents can be added to a communication reservation file stored in memory. 
zYour machine cannot add the document into the file while it is being sent, waiting to redial, or trying to send the 
incomplete file.
1Place the additional Document.
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “More Menus”.
4Select “Edit File Mode”.
5Select “Add Document”.
6Select  or  to display the 
communication reservation file to 
which you want to add documents
.
7Select a communication reservation 
file to which pages are added, and 
then select “OK”.
zTo cancel the page addition, select 
“Cancel”.
8Your machine stores the documents. 
						

							167
 Chapter 6    Handling Communication Reservation Files
Resending an Incomplete Document
With “31 Incomplete File Save” set to “Va li d” in Function Parameters (Fax/Email Settings> Fax 
Parameters), documents that could not be transmitted due to a communication error (such as the 
remote station busy or not responding) can be stored in memory as incomplete files.
This section explains how to resend incomplete files stored in memory.
zThe standard setting of “31 Incomplete File Save” is set to “Invalid”. For instructions on how to modify the 
standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the 
provided CD-ROM.
zIf “31 Incomplete File Save” is set to “Va l i d” in Function Parameters (Fax/Email Settings> Fax Parameters), all 
incomplete files remain in the memory each time a communication error occurs. To avoid memory overflow, 
retry to send the incomplete file from time to time.
1Press the Fax key.
2Select “More Menus”.
3Select “Edit File Mode”.
4Select “Retry Incomp. File”.
5Select  or  to find the incomplete 
file that you want to resend.
zTo send all incomplete files, select “Select 
All”.
6Select the incomplete file that you 
want to resend, and then select “OK”.
The communication error file is resent.
zTo cancel the resend, select “Cancel”. 
						

							168
 Chapter 7    Program Destinations / Program Keys
Chapter 7
Program Destinations / Program Keys
Address Book
What is Address Book?
With the Fax Numbers, or Email Addresses of remote stations programmed in the address book, the 
stations can be selected with a single operation on their button appearing on the touch-panel display.
For instructions on how to set Fax Numbers or Email Addresses using the address book, refer to Entering a 
Destination (see page 16), Entering an Email Address (see page 108).
Items Allowed for Entry in the Address Book
No.ItemExplanation
1 Fax number Set a fax number in the address book. Up to 36 characters.
2 Email address  Set an Email Address in the address book. Up to 60 characters.
3 Station name Remote station name. Up to 15 characters.
4 Key Name Set a Key Name to display on the touch-panel display for selecting destination. 
Up to 15 characters.
5 Favorites Select to show a programmed destination in touch-panel “Favorites”. 
6 Relay Station Set the Email Address of a relay station. Displays if the 
feature has been 
programmed in 
Function 
Parameters (Fax/
Email Settings). 7 Sub-Address Program sub-address for Inbound Routing.
8 TSI Program ID number for Inbound Routing.
Name tab
Remote 
Station buttonFavorites 
						

							169
 Chapter 7    Program Destinations / Program Keys
Adding a Fax Number into the Address Book
To add a fax number to the address book, follow the steps below:
zFor instructions on how to edit the station in the address book, refer to Editing Address Book (see page 173).
zFor instructions on how to delete the station from the address book, refer to Deleting a Destination from 
Address Book (see page 174).
1Press the Function key.
2Select “Fax/Email Settings”.
3Select “00 Address Book”.
4Select “01 Add Telephone Number”.
5Enter a fax number, and then select 
“OK”.
zSelect “Clear” to delete the fax number one 
digit at a time.
z
For instructions on how to enter fax numbers, 
refer to 
Manual Dialing (see page 16).
6Enter a station name, and then select 
“OK”.
zEnter a station name up to 15 characters.
zFor instructions on using the onscreen 
keyboard, refer to Before Starting in the 
Operating Instructions (For Function 
Parameters) on the provided CD-ROM.
Continue on the next page... 
						

							170
 Chapter 7    Program Destinations / Program Keys
7Enter Key Name, and then select 
“OK”.
zKey Names are used to select destinations 
on the touch-panel display. (Up to 15 
characters.)
zFor instructions on using the onscreen 
keyboard, refer to Before Starting in the 
Operating Instructions (For Function 
Parameters) on the provided CD-ROM.
8Select whether to add the station to 
“Favorites”.
9Set the Email Address of a relay 
station, and then select “OK”.
zThis screen appears when “140 LAN RLY XMT 
Request
” has been set to “Va l i d” in Function 
Parameters (Fax/Email Settings> Fax Parameters).
10To enable sub-addressed routing, enter 
a sub-address, and then select “
OK”.
zThis screen appears when “152 Sub-Addr 
Routing
” has been set to “Va l i d” in Function 
Parameters (Fax/Email Settings> Fax Parameters).
11To enable routing by the sender’s 
numeric ID, enter the numeric ID, and 
then select “OK”.
zThis screen appears when “153 TSI Routing” 
has been set to “
Va li d” in Function Parameters 
(Fax/Email Settings> Fax Parameters).
zPress Reset key to return the machine to 
the initial screen of the current active mode.
Select to show the 
station in “Favorites”.
Select not to show the 
station in “Favorites”.