Panasonic Dp C354 Operating Instructions Manual

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 Chapter 3    Convenient Fax Features
Confidential Transmission
To transmit a confidential document, follow the steps below:
You must have a mailbox password (4-digit) setup, and shared with the receiving machine.
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “More Menus”.
4Select “Mail Box”.
5Select “Tr ans m it”.
6Enter the mailbox password (4-digit), 
and then select “OK”.
zIf you make a mistake, select “Clear” to 
delete entries one digit at a time.
7Set “Quality Adj.” as required.
zRefer to Setting Original Quality (see page 
26).
8Select a destination.
zRefer to Entering a Destination (see page 
16).
zChoose an address, except the address 
registered for Relayed Transmission.
9Press the Start key.
The original(s) are stored into memory with a 
file number. And then starts dialing the 
telephone number. 
						

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 Chapter 3    Convenient Fax Features
Confidential Polling
1Press the Fax key.
2Select “More Menus”.
3Select “Mail Box”.
4Select “Polling”.
5Enter the mailbox password (4-digit), 
and then select “OK”.
zIf you make a mistake, select “Clear” to 
delete entries one digit at a time.
6Select a destination.
zRefer to Entering a Destination (see page 
16).
zChoose an address, except the address 
registered for Relayed Transmission.
7Press the Start key.
Confidential mailbox polling starts.
zFor instructions on how to cancel 
confidential mailbox polling, refer to 
Canceling a Communication (see page 
48). 
						

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 Chapter 3    Convenient Fax Features
Storing Documents for Confidential Polling
1Place Original(s).
zRefer to Placing Originals (Facsimile/
Internet Fax) in the Operating 
Instructions (For Basic Operations) of 
provided booklet.
2Press the Fax key.
3Select “More Menus”.
4Select “Mail Box”.
5Select “Polled”.
6Enter the mailbox password (4-digit), 
and then select “OK”.
The documents are stored in the mailbox, and 
will be transmitted upon receiving the 
confidential polling request.
zFor instructions on how to delete a 
confidential document polled for 
transmission, refer to Deleting a 
Confidential Document (see page 66).
zIf you make a mistake, select “Clear” to 
delete entries one digit at a time. 
						

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 Chapter 3    Convenient Fax Features
Printing a Received Confidential Document
When confidential documents are received, a confidential reception report is printed. This section 
explains how to read a confidential reception report, and print the received confidential documents.
zAfter a received confidential document is printed, it is deleted from the mailbox.
zIf the machine receives documents having the same password, they are stored into the same mailbox.
zUp to 49 mailboxes are available.
„Confidential Reception Report
No.ItemExplanation
(1) Date/Time The date and time at which the confidential reception report is printed.
(2) File  No. The number automatically assigned to a confidential document in the order of 
its reception (001 to 999).
(3) Sender ID Transmitting station’s ID
(4) Page (s)  Total number of pages of the confidential document.
(5) Receive Time Date and time at which the confidential document was received.
(6) Logo Logo (up to 25 characters).
(7) Character ID  Character ID (up to 16 characters).
(8) Numeric ID  Numeric ID (up to 20 digits).
*************** -Conf. RCV Report- **************** Date MMM-dd-yyyy ***** Time 15:00 ********
             ** Notice of Confidential Document Held **
  
(2)         (3)                       (4)                 (5)
  File No.     Received From               Pages                 Time Received
     040       PANAFAX                      001                  MMM-dd 15:00
                                                         -PANASONIC                -
*****DP-XXXX************************ -HEAD OFFICE     - ***** -        201 555 1212- *********    
(1)
(6)
(7) (8) 
						

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 Chapter 3    Convenient Fax Features
„Printing a Received Confidential Document 
To print a received confidential document, follow the steps below:
zAfter a received confidential document is printed, it is deleted from the mailbox.
1Press the Fax key.
2Select “More Menus”.
3Select “Mail Box”.
4Select “Print File”.
5Enter the mailbox password (4-digit), 
and then select “OK”.
The document is printed, and deleted from the 
mailbox.
zIf you make a mistake, select “Clear” to 
delete entries one digit at a time.
zTo delete confidential documents from a 
mailbox, refer to Deleting a Confidential 
Document (see page 66). 
						

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 Chapter 3    Convenient Fax Features
Deleting a Confidential Document
To delete a confidential document in a mailbox, follow the steps below:
1Press the Fax key.
2Select “More Menus”.
3Select “Mail Box”.
4Select “Delete File”.
5Enter the mailbox (4-digit) password, 
and then select “OK”.
Documents in the mailbox are deleted.
zIf you make a mistake, select “Clear” to 
delete entries one digit at a time. 
						

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 Chapter 3    Convenient Fax Features
Memo 
						

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 Chapter 3    Convenient Fax Features
Sub-Address Communication
The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the 
desired destinations when used in combination with Internet Fax.
What is Sub-Addressing?
Sub-Addressing is a T.30 communications protocol recommended by ITU-T.
• A center machine supporting a memory feature is required on the fax network to implement sub-
addressed communications. For more details, contact your local authorized Panasonic dealer.
• In a sub-addressed communication, the sub-addressing information must be checked between the 
sender, and the receiver beforehand (sub-address is limited up to 20 digits).
• On this machine, select “Sub Address Transmit” from the “More Menus” to initiate sub-addressed 
communication.
• Sub-Addressing allows documents received by the Center Machine to be forwarded to computers on 
the network, to Internet fax, or to other fax stations. Refer to 
Inbound Routing (see page 134).
zITU-T : International Telecommunication Union-Telecommunication Standardization Sector
zT.30 : Telecommunications standard
„Example of a Network Using Sub-Addressing
Sender 2
Telephone 
number2013331234
Sub-
Address0001
Sender 1
Telephone 
number2013331234
Sub-
Address2222
Address Book
Telephone number Sub-Address
G3 FAX No. A 0001 2222
G3 FAX No. B 0002 2222
G3 FAX No. C 0003 0001
0002
No. B
No. C Te l :
0001
0003 Center Machine
Te l :  
2013331234
No. A 
						

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 Chapter 3    Convenient Fax Features
Sub-Addressed Transmission using Address Book
To transmit a document by sub-addressing, follow the steps below:
zThis feature cannot be used when dialing from the external telephone. Refer to Talking to the Remote Party 
Before Transmission (see page 25).
1Place Original(s).
zRefer to Placing Originals (Facsimile/Internet 
Fax) in the Operating Instructions
 (For Basic 
Operations) of provided booklet.
2Press the Fax key.
3Select “More Menus”.
4Select “Sub Address Transmit”.
5Enter a sub-address, and then select 
“OK”.
zThe sub-address can be up to 20 digits.
zIf you make a mistake, select “Clear” to 
delete entries one digit at a time.
6Enter the password, and then select 
“OK”.
zThe password can be up to 20 digits in 
length.
zIf you make a mistake, select “Clear” to 
delete entries one digit at a time.
7Set “Quality Adj.” as required.
zRefer to Setting Original Quality (see page 
26).
Continue on the next page... 
						

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 Chapter 3    Convenient Fax Features
8Select a destination.
zRefer to Entering a Destination (see page 
16).
zChoose an address, except the address 
registered for Relayed Transmission.
9Press the Start key.
Sub-Addressed transmission starts.